Draft Agenda for: Monday, February 6th, 2012 7:00 p.m.
· Consider Minutes of January 3rd & 16th, 2012
· Audit Claims on hand for the month of January amounting to $ plus the outstanding Mid Kansas Electric Company bill.
· KDOT Contract– Leland Tice
· Prairie Land Elect. Franchise Agreement
· Public Comment – Kent Anderson
· Daycare Financial Reports presented by board members
· CDBG Housing Rehab. Grant – Carol Torkelson Ord. #654 – Creating a Housing Rehab. & Citizens Advisory Board
· Code Enforcement Report – Chris Wagner
· ATV Permits for Darrell Parker & Ken Kusler
· Open Curb & Gutter Bids
· Ord. #655 - Charges for New & Existing Utility Services
· Ordinance Codification by League
· Old Legion Building Demo
· Glen Haven Housing Board Appointment
· Building Permit #12-3 a fence for Joe Smith at 113 Eberle
· No Parking – Time – Flow
· Employee Report –
· Clerk Reports – Winter Newsletter, Delinquent Accts List, Dog Tags, Library
· Council Reports – Res. #12-2
January 03, 2012 (Special Meeting)
The Glen Elder City Council met in special session on Monday night at 7:00 p.m., January 16th, 2012 at City Hall, with Acting Mayor Ryan Duskie presiding and council members Barry McPeak, Sheila Paxson, Lindsey Clark and Larry Wheeler present. Also in attendance: Attorney, Brenon Odle, Mike Schrant-KDNS, Jim Coash-Prairie Land Electric representative, Eldon Behymer, and Mary Jo Gruwell.
Advisory Committee for Community Building
Ryan stated that an advisory committee for the community building will need to be selected in the next few months. He asked the council to be thinking about this, but no action will be taken tonight.
No Parking and Time Limits/ Traffic Flow
Parking along city streets, possible time limits for parking and handling the increased flow of traffic through Glen Elder during the up-coming bridge reconstruction on Highway 24 are issues the council will need to address in the near future. Barry mentioned one consideration might be to keep vehicles from parking on the side of the street where mailboxes are. The council agreed to hold off on further discussion this at this time.
Curb and Gutter Repair
The curb and gutter around the city square has some areas that need to be repaired. Eldon stated it would be about 400 ft. along the north and west sides. The council discussed putting the job out for bids to see how much it would cost, and then make further decisions when actual costs are known. Larry made the motion to put out bids for the curb and guttering around the square. Barry seconded the motion and the motion carried with 5 ayes.
Street Repair
Larry shared with the council there is a meeting at the City Hall tomorrow at 2:00 pm with KDOT to discuss what it could cost to overlay streets in Glen Elder. The council wants to get a bid to determine how many more streets they could possibly have done at the time of the Highway 24 Bridge Reconstruction Project.
Prairie Land Franchise Agreement
Prairie Land representative, Jim Coash presented the council a second draft of the proposed franchise agreement and notice to be placed in the local paper. Ryan said, rather than being in general terms, he would like to have it stated specifically in the agreement that this is for the Farmway Coop Load-Out facility. Or at least say Farmway Coop. Larry asked for clarification on the paragraph that referred to the KCC involvement. Mr. Coash stated this is in all agreements, and has never been a problem. Brenon stated it is there mainly to ensure that fair franchise fees are maintained. Mr. Coash said he will make the changes suggested by the council and will bring it to the February 6th regular meeting for approval. After further discussion regarding the area Prairie Land will be serving within Glen Elder, Ryan stated Mr. Coash needed the council’s approval to publish the notice in the local paper. Larry made the motion to allow Prairie Land to publish the notice the in City’s official paper. Lindsey seconded the motion and the motion carried with 5 ayes.
With no other business Larry made a motion to adjourn the meeting. Sheila seconded the motion and with five council members voting aye, the meeting was adjourned at 7:25 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Mary Jo Gruwell Assistant City Clerk
January 03, 2012
The Glen Elder City Council met in regular session on Tuesday night at 7:00 p.m., January 3rd, 2012 at City Hall, with Mayor Bob Kastrup presiding and council members Barry McPeak, Ryan Duskie, Sheila Paxson and Lindsey Clark present. Also in attendance: Bill Hagman - Beloit Daily Call, Kevin Noller, Kent Anderson, Linda Riley, Eldon Behymer, and Jerri Senger.
Minutes & Claims The minutes of the December 5th & 12th, 2011 meetings were reviewed. Barry made a motion to approve the minutes. Sheila seconded the motion and the vote carried with four ayes. The claims on hand for the month of December amounting to $37,748.46 plus the outstanding Mid-Kansas Electric, attorney, and a few other small bills were reviewed. Lindsey made a motion to approve all claims. Sheila seconded the motion. Motion carried with four ayes.
Public Comment Kent Anderson informed those present that Clarence E. Pickett lived on a farm southwest of town from the age of three until he graduated from High School in Glen Elder. Mr. Pickett was a Quaker and the executive secretary of the American Friends Service Committee which received the Nobel Peace Prize in 1947. Kent asked for permission to erect a peace pole in the square, near the little Church, in honor of Mr. Pickett. He said that the Highway 24 Heritage Alliance will fund the placing of the pole and in the future he would like to see an informational panel or kiosk erected near the pole as well. The council asked him to come back to the next meeting for their decision.
Code Enforcement Report Bob reported that Chris visited with him about three or four properties that still need attention. The council discussed putting more teeth into their requests for property clean-up and taking property owners to court. Bob stated that he will ask Chris to attend the next council meeting.
Utility Services Bob suggested the council approve an ordinance, not a resolution implementing new charges for utility service requests as follows: A) New customers and new construction will pay all equipment and material costs and the city will stand the labor. B) Replacements and upgrades the customer pays all material and all labor at $40.00 per hour, per person. C) Amend the sewer tap charge to $50.00. It was noted that the sewer tap fee was set at $5.00 back in 1975. Eldon mentioned that the price of materials has gone up and “we can’t do anything for nothing anymore.” It was discussed that if the city wants to move or repair meter service, then it will be at the city’s expense. If the customer asks for a change then they will have to pay all expenses. Ryan made a motion to have the city attorney draw up an ordinance setting new utility service fees, with the points mentioned in A, B, & C. Sheila seconded the motion, the vote carried with four ayes.
Capital Improvement Fund Plan Mayor Kastrup mentioned that Brenon is checking with the League of Municipalities to find out if we need a formal Capital Improvement Fund Plan. The matter was tabled.
Ordinances Sheila made the motion to approve Resolution #12-1, authorizing the wavier of the requirements of using generally accepted accounting principles for the year ending December 31, 2012. Ryan seconded the motion, motion carried. The council briefly discussed Ordinance #653, employee salaries; the issue was tabled until the executive session at the end of the meeting.
Ordinance Codification The council reviewed the letter from the League of Municipalities, stating that they will update and codify all city ordinances for a fee of $1,250.00. Ordinance Codification was last done in 2001 and needs to be updated. The council asked the clerk to find out how to keep the code book updated, and report back at the next meeting.
Prairie Land Pole The City owns a small piece of property on the hill north of the old café, Tract B on the map presented to the council. Prairie Land Electric Company would like permission to erect a pole with a transformer, on this property. It was noted that if the Bureau of Reclamation line goes through for Farmway Coop they will need this transformer. In exchange, Prairie Land will change out one of the city’s poles in desperate need of repair. The bad pole is located west of Center Street near Cunningham’s shed. Eldon added that Prairie Land can change out the pole “hot”, but if the city crew changed the pole the power would be out all day for the radio station and Lakeside Convenience. He stated that the city would purchase the pole and materials, and Prairie Land would provide the labor. He said the city would be gaining more than Prairie Land Electric. Prairie Land wants to draw up an easement, $1.00 for 99 years, for the council’s review. Ryan made a motion to allow the easement on Tract B in exchange for labor on the pole replacement on the west side of Center Street. Lindsey seconded the motion and the vote carried with four ayes.
Building Permits Barry made a motion to approve the following building permits: #11-42 – a dog fence for Kevin Noller at 216 S. Vallette, and #11-43 – a fence for Cal Swickard at 111 N. Marshall. Lindsey seconded the motion, motion passed.
Daycare Financials The Mayor and council discussed receiving quarterly financial reports from the daycare, since the city pays most of the daycare’s expenses. Lindsey asked why real estate taxes are paid on the daycare. The clerk will check into this. Ryan made a motion to draft a letter requesting quarterly financial reports from the daycare. Barry seconded the motion and the vote carried with four ayes.
Employee Report Eldon asked permission to put up a wall in the new city shop dividing off a 30’ x 40’ section. He went on to say this particular section of the shop has a concrete floor that was set-up for heating in the floor. He would also like permission to put in the floor heating system. These two items along with the needed electrical work in the new wall should bring the total project to approximately $2,808.00. Bob said he would like to know the financial situation the city is in before spending the money and would like this project tabled for six months. Eldon said that Willow Springs will be putting in the heating system. Ryan mentioned that he feels a 2x6 wall is much better than the 2x4 wall; Eldon had planned to put in. Eldon asked to do just the wall if nothing else. Ryan made a motion to build a 2x6 wall and hold off on the heat, allowing Eldon to spend up to $1,000.00. Barry seconded the motion and the vote carried with four ayes. Eldon informed the council that the new skid loader will be here at the end of the month and reminded them that we are now on an 18-month trading schedule.
Council Report Lindsey wants to see a written report from Chris or pictures of properties needing clean-up. A draft of a franchise agreement with Prairie Land Electric Company was received by City Hall at 5:00pm. The council asked to have the attorney review the agreement and put the topic on the agenda for next month.
Executive Session At 8:20 pm Barry made a motion to go into executive session for 15 minutes to discuss non-elected personnel with the council, mayor, city superintendent, and clerk present. At 8:35 pm Mayor Kastrup reopened the regular meeting. Sheila made a motion to approve the employee salary ordinance #653 as written. Barry seconded the motion and the vote carried with four ayes. Lindsey made a motion to approve a resolution # 12-2 for employee use of city owned equipment for personal use at an annual fee of $500.00 to be put on W-2's, for the out-side full-time employees. Ryan seconded the motion and the vote carried with four ayes.
With no other business Ryan made a motion to adjourn the meeting. Lindsey seconded the motion and with four council members voting aye, the meeting was adjourned at 8:40 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
December 12, 2011 Special Meeting The Glen Elder City Council met in Special session Monday night at 7:00 p.m. December 12th, 2011 with Mayor Bob Kastrup presiding. Council members Sheila Paxson, Ryan Duskie, Barry McPeak, and Larry Wheeler were present. Also in attendance was Leland Tice from KDOT, Linda Riley, Lori Augustine and employees Eldon Behymer, Mary Jo Gruwell and Jerri Senger.
Highway 24 Bridge Reconstruction
Mayor Bob Kastrup asked KDOT
representative, Leland Tice to give the council an overview of the
Highway 24 bridge reconstruction project. Mr. Tice announced the
project was originally slated for 2014, but they have moved the bid
letting up to October of 2012. He said he is glad they moved the
project up as the east end of the bridge has rebar exposed, and the
abutments are not good. The bridge is not in good shape. They looked
at just repairing the bridge, but decided in the present shape it would
be best to replace it. They explored different ideas for rebuilding the
bridge. a) Rebuilding one-half at a time and keeping Highway 24 open,
but this option did not look like it would work; b) They visited with
Mitchell County about using Hobart and Kansas Streets running through
Glen Elder; c) A Shoe-fly Detour was considered, but they felt the room
was too limited and the required culvert would have been too difficult
to put in; d) Using K36 and K14 as detour roads wasn’t feasible as they
are too far from Highway 24. It was determined the best option is to
detour traffic through Glen Elder utilizing Hobart and Kansas Streets.
It will be middle to late
November before the contract will be signed. KDOT will give the
contractor a long stretch of time for the project to be completed. It
will depend on which contractor is selected as to when they can start.
All contractors will be pre-qualified to bid before the letting. The
“low responsible bid” will be accepted. Working Mondays through Fridays
a minimum of 6 to 8 months is the expected time it will take for
construction. They count only good working days, depending on the
weather. There are no guarantees how long it will take.
Larry asked about the expected
volume of truck traffic. Mr. Tice had checked the counter, and found
the daily volume is just fewer than 1800 vehicles per day with about 340
of those being trucks. Larry asked if KDOT will be placing signs in the
area. They will put State Highway signs in Glen Elder directing traffic
to US 24. The plan is to mill out next to the curb and gutter. The surface will not be as thick as the middle of the street. They will be overlaying 1 ½” -2” more asphalt in the middle of the streets. The corner at Hobart and Kansas will need to be widened. The council asked if a stoplight would be utilized at that intersection. He stated they would not be changing the stoppage of traffic from its present set up. This causes problems especially for local traffic not used to stopping at that intersection. The council asked if he felt a stop sign would be sufficient for the amount of traffic it will have. He stated he looked at a busy intersection in Beloit and Concordia that each average 3000-4000 vehicles per day, and found stop signs in those locations were sufficient.
Larry asked if the state would consider extending the improvements on the streets two more blocks to finish Kansas Street. Mr. Tice said no, as he had a very hard time coming up with the money to repair the detour streets. Funds are tight and there will be no extra funds to do additional streets.
Barry asked about traffic traveling west on Kansas Street knowing to turn right on Hobart to access Highway 24. Leland said there will be US 24 directional signs placed before the intersection. Eldon asked if they will lower the speed limit in town. Mr. Tice stated he feels the 25mph limit presently in place would be good. He doesn’t recommend going lower than this. Concerns for the type of substances traveling through town, such as hazardous waste, were discussed. Mr. Tice stated we often don’t know what is being transported, and would have no control over this.
The estimated cost for the bridge project is $1,000,000. The total estimated cost for the roads both county and city is $300,000 with $172,000 in the city alone. They are “replacing the bridge” on a “repair the bridge” budget. The new bridge will be wider and have shoulders, which should make it safer.
Barry asked if Farmway Coop would be repairing the street by Wayne’s when their new office is completed. Eldon stated that street doesn’t have thick enough oil to mill. If you go down that deep you will hit rock. Once the new office is in place, this street will go back to minimal traffic again.
It was asked if the city could hire the asphalt contractor to repair the remaining two blocks of Kansas Street. He said this could be a possibility. It would depend on the contractor, and what their schedule is.
Larry asked if the state troopers would come through town. Yes, if they are on this stretch of Highway 24 they will come through town. This is not in KDOT’s control. Leland suggested speaking with the county sheriff to request increased coverage by their department.
Barry asked if Greg Linton had been notified with regard to widening his corner. Bob stated Greg is aware of this and his only request is that it be put back to the original state when the project is completed. Leland said all of these requests will be detailed in the contract with the asphalt contractors.
Eldon asked if they will be reusing all of the millings. No, only 20% is mixed with the asphalt and reused. Eldon asked if the city could have the left-over millings. Leland said yes, this can be put in the contract. You just need to let them know where to dump the millings. He added that millings are a precious commodity.
It is suggested for the city to limit parking along Kansas Street as there will be limited space when trucks pass each other. They would like to keep traffic off of the side of the road since the milled surface will be weaker along the edges.
Mr. Tice stated he can almost guarantee by April of 2013 the contractor will be working. The council continued the discussion with regard to safety backing out of driveways, etc.
The council asked if they will be redoing the streets after the bridge is done. Mr. Tice said, they will repair any damage that might be incurred during that time, but will only do the whole detour route before starting the bridge. Kansas Street will have a hot-mix top, not sealed as it is now. Eldon stated Hobart and Kansas will be much better streets when they are finished. They will fix all soft areas before putting the asphalt over it, such as in front of Geneva Winkel’s.
Ryan made the motion to approve the detour coming through Glen Elder on Hobart and Kansas Streets, KDOT redoing the valley gutter at Hobart and Allen, KDOT replacing the corner at Hobart and Kansas back to its original state when construction of the bridge is completed, and the city will keep the millings collected from our streets. Larry seconded the motion and the motion carried 4 ayes.
With no further questions or discussions Larry made the motion to adjourn, Sheila seconded the motion and the motion carried 4 ayes.
(These are unofficial minutes, until approved at the next council meeting.)
Jerri Senger City Clerk
December 5, 2011 The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., December 5th, 2011 at City Hall, with Mayor Bob Kastrup presiding and council members Barry McPeak, Larry Wheeler, Sheila Paxson and Lindsey Clark present. Also in attendance: Bill Hagman - Beloit Daily Call, Rod Cooper, Darel Stuart, Kevin Noller, Jim Slate, Bill Eberle, Lowell Neifert, Linda Riley, Mike Schrant - KDNS, Attorney Brenon Odle, Chris Wagner, Eldon Behymer, and Mary Jo Gruwell.
Minutes & Claims The minutes of the November 7th, 2011 meeting were reviewed. Barry made a motion to approve the minutes. Larry seconded the motion and the vote carried with four ayes. The claims on hand for the month of November amounting to $40,943.99 plus the outstanding Mid-Kansas Electric bill were reviewed. Sheila made a motion to approve all claims. Lindsey seconded the motion. Motion carried with four ayes.
Public Comment Bob stated he had been asked by Dan Winkel to let the council know he is still under construction at the Castle building and is not using water. Last month the city stopped charging him for sewer usage. He requests that he be reimbursed for the four months he has already been charged. Larry stated he feels we should refund those months, but rather than a refund of money give him 4 months credit when he does start using it again. It was the general consensus of the council that this would be the best way to handle it. Linda Riley asked why the agenda has not been posted on the web site, and asked if it was on the local channel this month. The Mayor stated he will check into this. Darel Stuart wanted to let everyone know Coop came through with funds for the remodeling project for the new American Legion Building site. They gave $12,000. Darel stated, “Coop really stepped up to the plate.” He wanted to publicly thank Farmway Coop and the Council for helping make this happen.
Prairie Land Electric Co. The Mayor asked Brenon if he has heard anything from Prairie Land about this. He said he had not. Bob stated we would by-pass this item.
American Legion Bob reviewed the building swap contract between the American Legion and the City. The city attorney had left blanks for the value of the two buildings to be filled in. Eldon stated the appraised value of the Pawnee building is $9,000, and appraised value of the American Legion building is $2000. The Mayor read that the deeds will be held in escrow at Gantenbein and Odle Law Office for 90 days. Both parties will have a certificate of title. Possession of the buildings will commence upon signing of the contracts. The American Legion members wish to begin demolition and construction as quickly as possible. Termite inspection has been completed as a requirement of the contract. Termites were found and the city will pay for the cost of treatment. After treatment the pest control company will come back to certify the termites have been killed. Bob shared with the council we have a bid from Gray Pest Control for $995.00. He talked with the company today to confirm that the chemical should last 15 years, but the company will guaranty it for 1 year. It will be up to the American Legion if they want to have it inspected in a year at their expense for $100.00. Since both parties are tax exempt, this will be a tax free exchange. The Mayor concluded by reading that each party will maintain their own insurance, and then asked for a motion allowing him to sign the contract and deed. Larry made the motion to allow the Mayor to sign the contract for the building swap with the American Legion and to sign the deed. Sheila seconded the motion and the motion carried with 4 ayes.
The Mayor then asked if the council wanted to approve using Gray Pest Control with the bid of $995.00 for treatment of the termites. Barry made the motion to accept the bid by Gray Pest Control for $995.00. Larry seconded the motion and the motion carried with four ayes.
Code Enforcement Report Chris Wagner, Code Enforcement officer, stated it had been a month since he talked with the council about parking around the square. He said they had discussed possibly putting a time limit on how long a vehicle could be parked there. Eldon and Barry both mentioned this could be a problem since vehicles needing to be worked on may have to be there for an extended period of time waiting for parts, or repairs, etc. Chris also mentioned there was a concern for parking in front of the new playground area. The council mentioned they realize something may need to be done, but feel there has already been improvement with fewer vehicles being left around the square. The council chose to let it glide for a month or so to see if there is sustained improvement, and to have Chris bring it up for discussion at a later date.
Utility Services Eldon stated he feels the council needs to start thinking about increasing charges for sewer and water hook-ups for new construction as well as those just wanting to change their current set-up. Larry mentioned we don’t want to over charge the patrons, but need to get our costs back. Bob mentioned several scenarios of possible costs, and agreed that we don’t want to be unreasonable. Larry restated no, but we need to cover our costs. The Mayor stated we will come up with some figures to present to the council.
Capital Improvement Fund Plan The City Attorney stated for a Capital Improvement Fund we need a general timeline and list identifying where we want to do capital improvements. These plans can be very detailed and lengthy, or shorter and more simple. They want to see that the city has a thought out plan and are taking steps to move toward completing that plan. Brenon stated that as money is spent you log this onto the plan so they can see the money is being used. If they don’t see this happening, they will make you move the funds back into the general fund. The council asked if they need to have more than one item listed for possible uses for the funds. Brenon said yes, ideally it is best to have more than one idea on the list. The Mayor asked Brenon if he has some examples we could look at. Brenon said he would email some samples to Jerri.
Daycare Guttering Larry came up with a bid for the guttering project. He stated this really needs to be done as the lack of guttering is what has lead to the problems we have had with the facility already. He also checked the ceiling and feels there is no problem at this time. He quoted the price of $700 for guttering. He stated that most people use Rod Hoft for the work, and this is who he would most likely use too. Barry made the motion to accept Larry’s bid for $700. Lindsey seconded the motion and the motion carried with three ayes, with Larry abstaining.
Cereal Malt Beverage License Sheila made the motion to grant a CMB License to Wayne’s Sporting Goods. Larry seconded the motion and the motion carried four ayes.
Solid Waste Collection Agreement The Mayor shared the agreement we received from Mitchell County for solid waste collection. Dunstan trucking has a contract with the county for the next three years. The cost for this service is $14.20 and we currently charge $14.56 for a profit of .36 cents per customer which works out to be around $80 per month. Larry stated he didn’t feel even if we raised the cost to the customer that it would increase our benefit enough to matter that much. Linda Riley asked if trash pickup would be on Tuesday’s now. Bob stated yes, starting in January. He mentioned it will be advertised in the paper. Mary Jo shared it will be placed on the local television channel and that Jerri plans to put a notice on all utility bills next month. Lindsey questioned the dates stated on the contract indicate the agreement would not be for three years. She stated she feels this needs to be checked. Barry made the motion to allow the Mayor to sign the contract with Mitchell County for solid waste collection with clarification on the dates. Larry seconded the motion and the motion carried with four ayes.
Ordinances Larry made the motion to approve Ordinance #652, vacating the alley in Block 6, Original Town. Sheila seconded the motion and the motion carried four ayes.
Highway 24 Bridge Project Eldon told the council Mr. Tice from KDOT was in today and told him they will let bids for the project in October of 2012. Eldon added if the council chooses not to vote for this the people will drive through Glen Elder anyway and there is no way to stop it. We would be out the help we would receive from the state to repair our streets. Larry asked what the timeline for the project will be. Eldon stated Mr. Tice said 7-8 months, but it depends on the contractor, weather and other variables. The contractors would probably start a couple months after the bid is accepted. Barry asked if Greg Linton had been notified regarding the widening of the intersection at Hobart and Kansas. Eldon said he had talked with him. Greg is okay with it as long as it would be returned to the original state when they are finished, and he told Mr. Tice this today. Bob asked how much of the corner will be taken. Eldon said Mr. Tice said it would be quite a bit. Bob reminded the council that the city property actually goes up to the sidewalk anyway. Lindsey asked if the whole street will be overlaid. Eldon said Mr. Tice explained they will fix all soft spots, but only be milling 6’-8’ from the gutter on each side and slope back from there. He said the middle of the streets already have a good base. Larry questioned if we would have them help with problems at Geneva Winkel’s and Brett Winkel’s. Eldon said he wasn’t sure about that, but knew they will fix all soft spots. The council asked if no parking signs would be placed along the route. Eldon said no, and the city will have no control over the signs. Larry asked about the policing of the road. Eldon said state troopers would be policing it more often as it will be a state highway through Glen Elder throughout that time. Larry mentioned there could be up to 3000 vehicles per day. Barry felt it would be helpful to have a stoplight placed at Hobart and Kansas to help smooth the flow of traffic. Larry stated he would like for the council to be able to talk with Mr. Tice to discuss some of these concerns. Bob asked the council if they could meet next Monday night for a special meeting with KDOT to discuss the project. He will try to set this up for Monday, December 12th at 7:00 p.m.
(Jerry Senger came at 8:02 p.m.)
Employee Report Eldon and the council discussed the raw well test results. He said that we can blend our wells, one to three, to reduce the selenium and arsenic. Eldon contacted the Kansas Rural Water Association for assistance to resolve the matter. He noted that the two new wells had the highest readings and that if tested at different times the results may come back differently. He mentioned that the rural water representative will be here after the first of the year. The council then discussed if water was needed from Rural Water District #2, our water rates would need to be increased. RWD #2 charges $3.75 per thousand gallon of water and we charge $2.90 per thousand. Eldon reported that he visited with Scott, the Bobcat representative, and the new skid loader will be delivered the middle of next month. He said that we trade every 12 months for $1,350.00 and 250 hours. Eldon stated that Scott is willing to extend our trade-in time to every 18 months, at the same money and hours. He said he liked the new option of longer trade-in times, for both skid steers.
Clerks Report The Clerk informed the council that the 2012 Waste Tire Mulch Grant through KDHE is now open, and applications are due January 15, 2012. She contacted Mandy at North Central Regional Planning Commission asking Mandy for help in applying. Mandy is willing to write the application for a fee of $150.00. Larry made a motion to apply for the grant, Sheila seconded the motion and the vote carried with four ayes. The Clerk mentioned that there was an electrical usage adjustment made last month and it has been paid.
Executive Session At 8:20 pm Larry made a motion to go into executive session for 15 minutes to discuss non-elected personnel with the council, mayor and attorney present. At 8:35 pm Mayor Kastrup reopened the regular meeting. Larry made a motion to give a 2% pay increase to Eldon, Jim, Daniel, Jerri, and Mary Jo. Sheila seconded the motion and the vote carried with four ayes.
With no other business Barry made a motion to adjourn the meeting. Sheila seconded the motion and with four council members voting aye, the meeting was adjourned at 8:38 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Mary Jo Gruwell & Jerri Senger Assistant Clerk City Clerk
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