The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., June 1st, 2009, with Mayor Jeff Holling presiding and council members Carl Fitzgerald, Ryan Duskie, Clay Henningsen, Sheila Paxson, and Larry Wheeler present. Also in attendance: Jerry Clark, Bruce Berkley, Eldon Behymer, Luke Thompson, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the May 4th, 2009 meeting were reviewed. Larry made a motion to approve the minutes, seconded by Clay. Motion carried. The minutes of the special May 18th meeting were reviewed. Carl made a motion to approve the minutes, seconded by Larry. Motion carried. The claims on hand for the month of May amounting to $45,869.98 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Carl seconded the motion. Motion carried.
Public Comment Jerry Clark, Fire Chief, informed the council that he found a thermal imaging camera with charger and two batteries for $8,425.00. Carl made a motion to approve the purchase of the camera with a second from Ryan. Motion carried. This camera will be paid for half out of the light fund and half out of the general fire fund.
Truck Routes The council is concerned about truck traffic going past the swimming pool. They asked Eldon to purchase truck route signs to be put up along Hobart and Kansas Streets. In addition notice letters of the designated route will be delivered to Farmway Coop to be given to their truck drivers.
Code Enforcement Chris Wagner, Code Enforcement Officer went over a list of properties that need improvements and the council requested a few additional properties. He will send out letters to the new properties on his list.
ATV’s on Streets Attorney Bruce Berkley informed the council that ATV’s are currently not legal within city and after July 1st the State of Kansas is changing the law concerning ATV’s on roadways. The council discussed different options on passing an ordinance to allow the operation of ATV’s, mules, and micro-utility vehicles on the streets with the purchase of special permits. The council reviewed a copy of the Downs City ordinance and permit form. The council asked Bruce to draft an ordinance for the next meeting.
Bingesser Building The council asked Eldon to get demolition bids for the Bingesser Building, 124 S. Market, to be presented at the next council meeting.
Fireworks Sale License The council discussed the fireworks sale application received from Moore Fireworks, Jacque Moore, at 328 N. Hobart. Larry made a motion to approve the license for Moore Fireworks. Ryan seconded the motion. Motion carried.
CDBG Housing Grant Jeff announced that the state has approved the housing plan and the public information meeting has been set for Wednesday, June 10th at 7:00 p.m. at the American Legion. Jeff also asked the governing body to hand out pamphlets about the meeting to all residents living in the target area.
Building Permits Carl made a motion to approve building permits: #09-6 to enlarge back porch/patio and replace front porch and new sidewalk for Brent Cunningham at 316 N. High, #09-8 a dog pen for Randy Paxson at 332 N. Nash, #09-9 a house addition for Joe Kresin at 212 S. Vallette, #09-11 to move in a gazebo for Mary Winkel at 208 N. Hobart, #09-12 a fence for Michael Predmore at 109 W. Allen, and #09-13 a garage addition for David Cunningham at 212 N. High. Ryan seconded the motion, and the vote carried five ayes.
Sidewalk Permits Clay made a motion to approve sidewalk permit #S-09-4 for 573.5 square feet of new sidewalk for Leon Atwell at 201 E. Main in the amount of $1,233.03. Sheila seconded the motion and the vote carried five ayes.
Employee Report Eldon informed the council that the city crew will start working 6:30 a.m. to 3:30 p.m. next week through the end of August. Eldon told the council about the new drain grates installed at the pool to meet the new law requirements. Luke informed the council that he passed the waste water certification class. Eldon mentioned that Luke will be taking water certification classes in the fall and will utilize grant money for his tuition. Eldon mentioned that a resident requested to have the power line on their property put underground. He said that he will charge the resident for the materials to bury the line.
Clerks Report The clerk passed on a request from a resident to waive utility bill penalties after the 10th of the each month. The request was denied. The council reviewed the letter from KPERS concerning the employer rate increase as of January 1, 2010. The council discussed a letter from KMEA requesting voluntary assessment of $876.52 to help the City of Arma with a complaint against Weststar Energy. Clay made a motion to send the requested money to KMEA which helps with the legal fees in the discussed case. Ryan seconded the motion, and the motion carried five ayes. There was some discussion about the swimming pool opening from 1 to 4 p.m. on Fun Day. The council liked the idea if Mary Jo can find help.
Council Report Mayor Holling informed the council that Brad Weidenhaft contacted him about how the trees under the power lines were trimmed on his property. There was some discussion about the city crew trimming trees out of power lines and the dangers of having trees in the lines. Jeff will talk to Brad about a solution. Sheila Paxson had a resident express their concern about the drugs in town. Clay asked to have rock put in the alley between Hobart and Nash.
With no other business Carl made a motion to adjourn the meeting. Larry seconded the motion and with five council members voting aye, the meeting was adjourned at 8:40 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
May 4, 2009
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., May 4th, 2009, with Mayor Greg Linton presiding and council members Carl Fitzgerald, Jeff Holling, Ryan Duskie, Clay Henningsen, and Dan Winkel present. Also in attendance: Carol Torkelson, Larry Wheeler, Sheila Paxson, Jerry Clark, Bruce Berkley, Lakeside government students: Nic Koster, Aaron Bergman, and Kylie Moore, employees: Eldon Behymer, Luke Thompson, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the April 6th, 2009 meeting were reviewed. Clay made a motion to approve the minutes, seconded by Carl. Motion carried. The claims on hand for the month of April amounting to $35,567.66 plus the outstanding Mid-Kansas Electric bill were reviewed. Jeff made a motion to approve all claims. Ryan seconded the motion. Motion carried.
Gift Presentations Jeff Holling presented Greg Linton and Dan Winkel with engraved wrist watches. He congratulated them for their years of wonderful service as mayor and council member to the City of Glen Elder.
Oath of Office and Appointments The Clerk took the following oaths: Jeff Holling as Mayor, Carl Fitzgerald and Sheila Paxson as council members. Mayor Holling appointed Larry Wheeler to fill his unexpired term as councilmember. Clay made a motion to approve the appointment of Larry Wheeler, seconded by Ryan. Motion carried. The Clerk took Larry Wheeler’s oath and he took his seat at the council table.
Public Comment Jerry Clark, Fire Chief, asked the council to give him permission to purchase a thermal camera. Downs purchased a camera with grant money and find it very useful. Eldon requested that the city be able to use the camera to check for electrical hot spots. The council asked Jerry to bring quotes to the next council meeting. Jerry reported that the pump tests are done on the trucks and they passed.
Housing Rehabilitation Grant Clay made a motion to approve contract #09-HR-904 with the state for the CDBG Housing Rehabilitation Grant. Carl seconded the motion and the vote carried five ayes. Carol Torkelson, North Central Regional Planning Commission, presented the new administrative agreement, financial papers, and environmental forms for the mayor’s signature. The timeline of the project was briefly discussed. It was noted that the project needs to be complete within two years or July of 2011. The council discussed appointing a housing advisory board. Clay made a motion to approve Ordinance #629 which creates a housing board for the grant program. Ryan seconded the motion and the vote carried five ayes. Mayor Holling appointed himself, Tim Porter, and Ryan Duskie to the housing board. Carl made a motion to approve the board appointments. Larry seconded the motion and the vote carried five ayes.
Code Enforcement Chris Wagner, Code Enforcement Officer went over a list of properties that need improvements. He mentioned that he will be sending letters this month for violations and if they are not taken care of they will be presented to the council at the June meeting for action.
Annual Appointments The council has received a letter of resignation from Larry Uri as city attorney. Mayor Holling introduced attorney Bruce Berkley to the council. Bruce told the council about himself, his education, and work experience. Mayor Holling made the annual appointments as follows: Council President Carl Fitzgerald Municipal Judge: Bonnie Wilson City Attorney: Bruce Berkley City Official Paper: Cawker City Ledger Financial Institution: Central National Bank City Clerk: Jerri Senger Water/Sewer/Supt: Eldon Behymer Park/Cemetery Supt: James R. Tietjens City Maintenance: Luke Thompson City Treasurer: Linda Mick Fire Chief: Jerry Clark Assistant Fire Chief: Garry Clark Insurance Agency: Brooke Insurance
Light Committee: Ch: Clay Henningsen, Carl Fitzgerald, Sheila Paxson Water/Swim Pool Committee: Ch: Carl Fitzgerald, Sheila Paxson, Clay Henningsen Street/Alley/Sidewalk Committee: Ch: Ryan Duskie, Larry Wheeler, Carl Fitzgerald Park/Building Permit Committee: Ch: Larry Wheeler, Clay Henningsen, Sheila Paxson Cemetery Committee: Ch: Ryan Duskie, Clay Henningsen, Larry Wheeler Budget Committee: Ch: Jeff Holling and all Council Members
City Council Meetings: 1st Monday night each month at 7:00 p.m., unless a Holiday, then will be held the following night. Authorize Clerk to pay payroll 1st of each Month. Authorize City Clerk to pay bills prior to meeting night to avoid paying penalties. Ryan made a motion to approve all the above annual appointments including the new city attorney as Bruce Berkley and Larry Wheeler as building committee chairman. Carl seconded the motion and the vote carried five ayes.
Library Board Clay made a motion to approve the following Library Board members: Wanda Horacek as Trustee from 2009-2013, Thelma O’Harro as Treasurer until May 2010, and Geneva Winkel another four-year term. Ryan seconded the motion and the vote carried five ayes.
Lakeside Auto Lights & Waconda Boats Sign The council was informed of the details on replacing both new lights at Lakeside Auto. It was the consensus of the council that the owner be responsible. The Waconda Boats sign along the highway needs to be moved from its present location. They asked permission to move it to city property north of Highway #24. Carl made a motion to allow Waconda Boats to move their sign to city property, seconded by Ryan. Motion carried.
Building Permits Carl made a motion to approve building permits: #09-5 a fence for Clay Henningsen at 304 N. Hobart upon Ryan’s approval. Larry seconded the motion, and the vote carried five ayes.
Employee Report Eldon asked for permission to hire DJ Environmental to pump out the pool. He said they could do the job in an hour for about $600.00, but would take the city crew all day to complete. Clay made a motion to hire DJ Environmental to clean out the pool. It was seconded by Sheila, and the vote carried five ayes.
Clerks Report The council reviewed a request from the Friends Church for their church to be put on the business list sign. The council commented that if one church was added, then all churches should be added. There was discussion on finding someone to paint the sign. The clerk informed the council that she contacted the League about redoing the code book. She was quoted $1,000.00 to do the job. She will do some more checking into pricing. The council discussed a letter from KMEA requesting voluntary assessment of $876.52 to help the City of Arma with a complaint against Weststar Energy. The council asked the clerk to contact other cities and see if they will be participating. It was noted that neither Luke nor Jerri will be attending the May 7th KMEA meeting.
Council Report Mayor Holling is concerned about the dirt bikes and four-wheelers on city streets. The attorney read standard traffic ordinance #114.1 that states it is unlawful for any person to operate an all-terrain vehicle within the corporate limits of any city unless authorized by such city.
With no other business Carl made a motion to adjourn the meeting. Clay seconded the motion and with five council members voting aye, the meeting was adjourned at 8:20 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
April 6, 2009
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., April 6th, 2009, with Mayor Greg Linton presiding and council members Carl Fitzgerald, Jeff Holling, Ryan Duskie, Clay Henningsen, and Dan Winkel present. Also in attendance: Carol Torkelson, Larry Wheeler, employees Eldon Behymer, Luke Thompson, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the March 2nd, 2009 meeting were reviewed. Jeff made a motion to approve the minutes, seconded by Ryan. Motion carried. The claims on hand for the month of March amounting to $50,731.62 plus the outstanding Mid-Kansas Electric bill were reviewed. Jeff made a motion to approve all claims. Clay seconded the motion. Motion carried.
Housing Rehabilitation Grant Carol Torkelson, North Central Regional Planning Commission, congratulated the council on being awarded the housing rehabilitation grant from the state. She did mention that the awarded amount was reduced from our request, but we should be able to do approximately 12 to 13 homes. Carol presented the council with a list of steps that are involved in the grant process, and she predicted that work on homes should begin in late July. The Clerk and Mayor will attend a workshop in Salina to receive the contract. Then at the May council meeting the contract will be approved. She mentioned that we will be having a public meeting to answer questions and then applications will need to be filled out. Carol stated that weatherization money is always available and could possibly be used in conjunction with the grant money.
Pool Rates & Code Report The council discussed the swimming pool rates. They will all be left the same as last year. Chris Wagner, code officer, gave his report on residents that he is keeping an eye on and those he has visited.
City Insurance The Clerk informed the council that the city’s liability insurance policy annually renews April 1st. She mentioned that even after adding property and equipment to the policy last year, the premium went down from the previous year.
Electric Rate Ordinance #628 After a discussion on the new electric rate ordinance, connect fees, and minimum monthly billing, Dan made a motion to strike paragraph #6 on minimum monthly billing from each rate schedule and approve ordinance #628. Ryan seconded the motion and the vote carried five ayes.
Fair Housing Proclamation Jeff made a motion to adopt the fair housing proclamation making April fair housing month. Dan seconded the motion. Motion carried.
KMEA Board of Directors Carl made a motion to leave the KMEA Board of Director positions the same as last year; Jeff, Jerri and Luke. Ryan seconded the motion. Motion carried.
Building Permits Clay made a motion to approve building permits: #09-1 fuel tanks and buildings for Bob’s Inc. at 617 N. Center, #09-2 a storage shed for Terry Cunningham at 200 N. High, and #09-3 a bird pen for Cal Swickard at 110 N. Marshall. Ryan seconded the motion, and the vote carried five ayes.
Employee Report The council discussed the proposed new electric line needed from the substation to the elevator to support the future Farmway Coop improvements. Eldon stated that he received one bid for labor at $90,000.00; he said that bid was strictly for labor. He did mention that he is trying to get other bids and the project is possibly a year away.
Clerks Report The clerk informed the council that the annual pet clinic was successful with four cats and 18 dogs receiving shots and tags. There was a brief discussion on the waste tire grant. The clerk informed the council that the Concordia rubber mulch supplier submitted a bid of $11,512.08 for colored mulch and a Missouri supplier bid $6332.00 for black mulch at both playground areas. It was the general consensus to wait on this project.
Council Report The council reviewed and discussed a request to purchase a new infra-red camera for the fire department. No decision was made at this time. The council asked to have the attorney send a letter to Steve Boehner on his storage agreement. The old Bingesser building was discussed. Greg will contact Murray McGee.
With no other business Carl made a motion to adjourn the meeting. Clay seconded the motion and with five council members voting aye, the meeting was adjourned at 8:00 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
March 2, 2009
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., March 2nd, 2009, with Mayor Greg Linton presiding and council members Carl Fitzgerald, Jeff Holling, Ryan Duskie, Clay Henningsen, and Dan Winkel present. Also in attendance: David Ahlvers, Mary Jo Gruwell, Sarah Miller, Larry Wheeler, Lakeside Government Students – Cassidy Storer, Taylor Weise, and Sara Winkel, employees Eldon Behymer, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the February 2nd, 2009 meeting were reviewed. Carl made a motion to approve the minutes, seconded by Clay. Motion carried. The claims on hand for the month of February 2008, amounting to $52,812.63 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Ryan seconded the motion. Motion carried.
Swimming Pool Mary Jo, pool manager, informed the council that she had a good number of applications for lifeguard positions with three lifeguards, Shanae Porter, Kylie Moore, and Sarah Miller, returning this summer. She mentioned that Kelly Shamburg would be working here in Glen Elder as well as in Beloit. The council agreed to purchase one suit and one cover-up per lifeguard, as in the past. They also noted that she has the flexibility to hire her own lifeguards. Mary added that she will ask the guards to keep their suit prices around $50.00.
Audit Report Auditor David Ahlvers pointed out some of the new requirements by the state for annual audits. He reported on his instructions for the city treasurer and thanked the council for purchasing the new accounting software. David reviewed his audit report with the council. He informed the council that with the new requirements his 2009 audit proposal is increased by ten percent, he noted that other CPA’s have increased 20 to 40%. Carl made a motion to approve 2008 audit report, the 2009 audit proposal, and the 2011 budget proposal. Dan seconded the motion and the vote carried.
Library Budget & Stats The council reviewed the library budget, a report on tax money spending and the library statistics.
Code Report Chris Wagner, code officer, gave his report on progress of a couple of residents. The council asked him to contact a property owner on North Hobart about his yard.
Health Insurance The council reviewed the Blue Cross Blue Shield of Kansas employee health and dental insurance renewal premiums. Medical has increased 10% and dental increased 6%. Clay made a motion to continue the same employee health and dental insurance. Ryan seconded the motion, motion carried.
Misc. Business Ryan made a motion to give $100.00 to Lakeside After-Prom committee. Dan seconded the motion, and the vote carried. Eldon informed the council that we will be gathering information to apply for a waste tire grant through the state. The grant is a 50% local match. The grand can be used to purchase playground mulch and picnic tables. The council discussed the business sign east of town. The community club contacted Eldon and gave up ownership. Due to lack of membership participation they will be unable to paint the sign. The city crew will work on the sign as time permits.
Employee Report Eldon informed the council that he will only be hiring two employees this summer, Tanner Weidenhaft and Vincent Kresin will be returning. Eldon mentioned that the old blacksmith shop is down. He said they will be running a water line and put up a hydrant, and would like to pour a 15’x20’ concrete slab to wash the street sweeper on. Eventually he would like to put up a building over the proposed concrete. Eldon informed the council that with the expansion at the elevator, we will have to upgrade our primaries and transformers. He should have a better idea as what will be needed at the next council meeting.
Clerks Report The clerk informed the council that the annual Pet Clinic has been set for Saturday, March 28th from 1:30 to 3:00 p.m. at the fire station. There was a brief discussion on delinquent utility accounts.
Electric Rates Electric rates were discussed. Rates have not changed since 1988. The council reviewed figures. Carl made a motion to charge power demand customers their highest power demand throughout the year, increase residential rates by one cent per KWh, increase commercial rates by one-half cent per KWh, and increase base customer charges by $1.00 per meter for everyone. The rates will be effective with the April 19, 2009 meter reading. Ryan seconded the motion and the vote carried five ayes.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 8:20 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
February 2, 2009
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., February 2nd, 2009, with Mayor Greg Linton presiding and council members Jeff Holling, Ryan Duskie, Clay Henningsen, Dan Winkel, and Carl Fitzgerald present. Employees Eldon Behymer and Jerri Senger also in attendance.
Minutes & Claims The minutes of the January 5th, 2009 meeting were reviewed. Jeff made a motion to approve the minutes, seconded by Clay. Motion carried.
The claims on hand for the month of January 2008, amounting to $40,141.56 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Jeff seconded the motion. Motion carried. KMEA Findings
The council briefly discussed the email from Tony Turner, Kansas Municipal Energy Agency, about possibly being over charged by Mid-Kansas Electric. The council is waiting for an update from Tony on the matter. Identity Theft Prevention Program
The council reviewed the identity theft prevention program and resolution required by the Federal Trade Commission’s Red Flag Rule. Jeff made a motion to adopt the program by resolution #09-3. Ryan seconded the motion, and the vote carried.
Housing Board Clay made a motion to appoint the following positions: Rick Gruwell a two-year term, Crystal Cunningham a 1-year term, and Judy Dean to a four-year term on the Glen Haven Housing Board, with their terms to become effective April 1st. The current officers were noted as follows: Beth Holling – President, Judy Dean – Secretary, and Denise Jackson – Treasurer. Dan seconded the motion and the motion carried.
Business Sign The council discussed the business sign east of town that the tornado damaged. Wayne Ronnebaum expressed interest in replacing the sign with an advertisement for Wayne’s Sporting Goods. It was the consensus of the council that if the sign is to be replaced, it should include all business names as in the past. The council asked the clerk to write a letter to the community club to see if they wish to give up ownership of the sign and if they would paint the sign. The city crew will replace the sign.
Electric Rates A discussion was held on electric rates and the possibility of increasing them. The current rates are the same since 1988. The council asked Eldon and Jerri to come up with more figures and present it at the next meeting.
Clerks Report The clerk informed the council that Sheila Paxson, Carl Fitzgerald, and Larry Wheeler are candidates for the two council seats and Jeff Holling is candidate for the mayor position.
She presented the council with a list of delinquent accounts that have been turned into the state set-off program and are waiting on payment.
Jerri informed the council that because of some large purchases last year and the tornado damage, the general fund overspent the budget authority. FEMA money has been received and should offset the deficiency.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 8:43 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
January 5, 2009
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., January 5th, 2009, with Mayor Greg Linton presiding and council members Jeff Holling, Ryan Duskie, Clay Henningsen, Dan Winkel, and Carl Fitzgerald present. Also in attendance: Mary Jo Gruwell, Jerry Clark, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims The minutes of the December 1st, 2008 meeting were reviewed. Jeff made a motion to approve the minutes, seconded by Carl. Motion carried. The claims on hand for the month of December 2008, amounting to $65,602.68 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Dan seconded the motion. Motion carried.
Swimming Pool Mary Jo Gruwell, Pool Manager, presented the council with a wish list of repairs for the pool. She requested a pay increase, since this will be her third year as manager, and for the council to allow her to hire 15-year olds as lifeguards. The council asked the city clerk to contact the city attorney and insurance agent about the minimum age for lifeguards. Jeff made a motion to have the city crew fix everything on the repair list and to get prices on replacement doors for the restrooms. Dan seconded the motion and the vote carried. At 7:15p.m. Jeff made a motion to go into executive session for five minutes to discuss non-elected personnel with the mayor and council present. At 7:20p.m., with no decisions being made in the executive session, Mayor Linton reconvened the regular meeting. Carl made a motion to increase the pool manager’s wages by 5% or $125.00 for the season. Jeff seconded the motion and the motion carried.
Fire Department Jerry Clark, Fire Chief, requested that four fire hydrants be replaced. He presented the council with a list of equipment that the fire department has acquired over the last two years. Jerry informed the council that an $8,000.00 budget for the year will not last. He stated that he needs to purchase pants and a coat for Luke at a total of $1,175.00 and he needs to purchase a couple pairs of new boots. Councilmember Dan Winkel told Jerry that he and the council appreciate the job that he and Garry are doing and all their hard work for the department. Jerry mentioned that his goal is to improve the ISO Rating for the town.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that he needs to make a couple visits with residents and the council asked him to check into a building around the square that needs attention.
Electrical Rate Study The council scheduled a work session on Monday, January 19th at 7:00 p.m. to discuss the electric rates.
Ordinances & Resolutions Clay made a motion to approve Ordinance #626 increasing the residential trash rates to the amount discussed last month. Jeff seconded the motion, vote carried. Clay made a motion to approve Ordinance #627 establishing salaries with the change of a 5% increase in the pool manager’s salary. Ryan seconded the motion and the vote carried five ayes. Clay made a motion to approve Resolution #09-1, waiving the GAAP requirements for the year ending December 31, 2009. Dan seconded the motion and the vote carried.
KMEA Mutual Aid Program Jeff moved to approve Resolution #09-2 authorizing membership in the Kansas Municipal Energy Agency’s mutual aid program and authorizing the execution of all documents relating to the city’s participation in the program. Ryan seconded the motion and it carried five ayes.
Building Permit Ryan made a motion to approve building permit #08-34 for a car port for Harry Harrison, upon his inspection and approval. Carl seconded the motion and the vote carried.
Employee Report Eldon asked for permission to send Luke to an 18-week wastewater training in Beloit for a fee of $1,500.00. He stated that the class meets once a week. Eldon mentioned that it would be nice to have two certified employees working for the city. He also said that in the future he would like to send Luke to the water certification classes as well. Dan made a motion to send Luke to the wastewater training in Beloit. Jeff seconded the motion, vote carried. Eldon informed the council that the new skid loader is here and he will be purchasing new weights for it at a cost of $400.00. He also stated that the old skid loader has been repaired. Eldon informed the council that the city crew was able to repair the lift station pump. He ordered some replacement parts for future use. Eldon mentioned that the 1960 International Fire Truck was sold on Purple Wave and the city received $2,799.00 for the truck. He requested the funds be put back into the fire fund. Ryan made a motion to put $2,799.00 into the fire fund. Clay seconded the motion and the vote carried five ayes.
Clerks Report The clerk informed the council that two council seats (Dan and Carl) and the mayor’s position are up for election in April 2009. She also informed them that Doug McKinney had called and he is hoping to hear back around the end of the month on the housing rehabilitation grant. She said that Doug commented that we still need more surveys returned for the EMS station grant. The clerk read thank you cards from Linda Mick for the poinsettia received after her surgery and for her Christmas bonus. Jerri asked to attend the Kansas Set-off training in Hays on January 15th, weather permitting.
With no other business Carl made a motion to adjourn the meeting. Clay seconded the motion and with five council members voting aye, the meeting was adjourned at 8:05 p.m.
(These are unofficial minutes, until approved at the next council meeting!)
Jerri Senger City Clerk
Scroll Down for December 2008 Minutes
December 1, 2008 The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., December 1st, 2008, with Acting Mayor Jeff Holling presiding and council members Ryan Duskie, Clay Henningsen, Dan Winkel, and Carl Fitzgerald present. Also in attendance: Attorney Larry Uri, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims The minutes of the November 3rd, 2008 meeting were reviewed. Clay made a motion to approve the minutes, seconded by Ryan. Motion carried. The claims on hand for the month of November 2008, amounting to $30,400.89 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Carl seconded the motion. Motion carried.
Bingesser Building The council discussed selling the Bingesser building. Attorney Larry Uri asked the council to be specific on their list for improvements. The council would like the building to have a suitable roof and windows within a year. Ryan made a motion to have Larry write up a contract with the discussed specifications and to sell the building for $2,500.00. Carl seconded the motion and the vote carried.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that he did not have anything to report.
Electrical Rate Study The council tabled the discussion of the electrical rate study until next month. The council asked Eldon and Jerri to have figures for the next meeting and they would set up a work session in January to discuss the rates.
Cameras Eldon informed the council that representatives from FileSafe in Salina came and looked at our camera system. They questioned why we have spinning cameras, and if they were hired to put in cameras they would have to start over. Eldon stated that he visited with Chad and informed the council of the following camera prices. The price of 12 stationary cameras would be $384.25 each. We could trade-in four of the spinning cameras for $450.00 each. Eldon mentioned that a new card would be needed to accommodate 12 camera or we might need to buy a new station in the office (approx. $2,000.00). For approximately $5,000.00 we could upgrade the current system. Eldon was asked to find out what type of warranty and maintenance agreement comes with the upgraded equipment. Carl made a motion to purchase the cameras from Chad. Dan seconded the motion, and the vote carried.
Residential Trash Rates The council reviewed the letter from the Mitchell County Solid Waste Department. Effective January 1, 2009, JKL increased their rates 5.8% and the County’s landfill charge increased $1.00, this will make the new county rate at $14.23 per resident. Clay made a motion to add ¢.17 for the city burn pit maintenance and to increase residential trash rates to $14.40 per month. Ryan seconded the motion and the vote carried.
Cereal Malt Beverage License Clay made a motion to approve the 2009 on and off premises cereal malt beverage license for Wayne’s Sporting Goods. Carl seconded the motion. The vote carried four ayes.
Executive Session At 7:40 p.m. Carl made a motion to go into executive session for 20 minutes to discuss non-elected personnel with the council and city attorney present. Dan seconded the motion, motion carried. At 7:55 p.m. Jeff Holling re-opened the regular meeting with no decisions being made in the executive session. Ryan made a motion to approve the following wage increases. Eldon and Jim a seventy-five cent raise per hour. Luke and Jerri a fifty-cent raise per hour. The city attorney will increase $5.00 per hour. All part-time employees will increase in July to the new federal minimum wage.
Rick Moore Sidewalk The Rick Moore sidewalk was discussed and no decisions were made.
Employee Report Eldon presented the council with new bids on skid loaders from Bobcat ($23,158.00) and John Deere ($23,683.00). Eldon informed them that the John Deer bid was decreased due to the removal of all the un-needed extras. A new eight-foot John Deere blade is $1.960.00. It was mentioned that after a year Carrico will trade a new skid loader for the year-old one, at a cost of $10.00 per hour of usage on the existing loader. Dan made a motion to purchase the John Deere 320 with the new blade. Ryan seconded the motion and it carried four ayes. Eldon informed the council that he wants to replace four more fire hydrants on Main Street. He said that the City of Beloit will sell used fire hydrants, and to purchase a repair kit for them runs about $300.00 each. The council told him to go ahead and purchase the hydrants from Beloit and get a few extras if possible. Eldon mentioned that the 1960 International Fire Truck will be auctioned off on December 9th on www.purplewave.com. Eldon informed the council of the problem with the lift station pump. He said that Shawn Herndon helped with electrical issues on the pump the evening that it went down. The motors were installed in 2004. The Enviro Line Company will be here to repair the pump.
Clerks Report The clerk informed the council that she had a request for the city to purchase a couple properties that are delinquent on taxes and appear to have been abandoned. The council stated that they do not want to be in the real estate business. The clerk stated that she has received several complaints about dogs running at large around town and many complaints have been received about trash being scattered by dogs. The council felt it would be a good idea to remind everyone that all dogs must be kept in a pen, on a leash, or in voice control at all times, and put it on the TV.
Council Report With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with four council members voting aye, the meeting was adjourned at 8:30 p.m.
Jerri Senger City Clerk
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