The Glen Elder City Council met in regular session on Tuesday night at 7:00 p.m., July 6th, 2010, with Mayor Jeff Holling presiding and council members Carl Fitzgerald, Clay Henningsen, Sheila Paxson, and Larry Wheeler present. Also in attendance: Bruce Berkley, Luke Thompson, and Jerri Senger.
Minutes & Claims The minutes of the June 7th, 2010 meeting were reviewed. Carl made a motion to approve the minutes, seconded by Sheila. Motion carried. The claims on hand for the month of June amounting to $58,320.74 plus the outstanding Mid-Kansas Electric, attorney, and Cawker City Ledger bills were reviewed. Larry made a motion to approve all claims. Clay seconded the motion. Motion carried.
ATV Permit Clay made a motion to approve ATV Permit #10-11 for Jeffery Parker. Carl seconded the motion, motion carried.
CDBG Update Clerk Senger read an email updating the council on the progress of the housing grant. The contractor is finishing up the last home in the first group. There has been an equipment hold up on getting started with the second group of homes.
Cemetery Rates The council discussed the cemetery lot and grave opening prices. The grave opening charges for a full vault size will be $300.00 and a cremation grave will be $125.00. The price for a half lot (or 6 spaces) will be $300.00 and a quarter lot (or 3 spaces) will be $150.00. Clay made a motion to approve ordinance #637 setting the new cemetery prices as discussed. Carl seconded the motion and the vote carried four ayes.
Library Board Appointments Larry made a motion to approve Sarah Miller and Terri Henningsen as new Library Board members. Their terms are to begin immediately and will end in June 2014. Sheila seconded the motion and the vote carried with three ayes, Clay abstaining from the vote.
Proclamation Clay made a motion to approve the proclamation of recommitment to the Americans with Disabilities Act as presented. Larry seconded the motion and the vote carried four ayes.
Work/Equipment Use Fees The council discussed the new resolution for equipment use and work fees. Larry made a motion to approve resolution #10-3 on equipment use fees as written. Clay seconded the motion, and the vote carried with four ayes.
Building Permits Sheila made a motion to approve building permits #10-17 – a shed and fence for Chris Wagner at 313 N. Nash, #10-18 – enlarge driveway for Adam Vowinckel at 209 N. Vallette. Carl seconded the motion. Motion carried.
Employee Report Luke informed the council that Eldon picked up five sections of wooden fence to be put up at the new vacant lot on the square. The council felt this was a good idea. Luke informed the council that Purple Wave has an oiler for sale, just like they are wanting. He said that they returned the previously ordered oiler tank as it required different oil than what they use. The council would like the guys to go ahead and bid on the tank. Luke stated that the new GPS maps look good, now they would like to have a handheld GPS unit. Larry Wheeler informed the council that he and Eldon went to Wayne’s and had already ordered a new GPS unit.
Clerk’s Report The clerk informed the council that the Auditor will be presenting the 2011 budget at the next regular council meeting for approval. There was a brief discussion on the vandalism and pool damage that was recorded on the surveillance cameras and turned over to the Mitchell County Sheriff’s office. The clerk stated that there are only two residents that need to get their 2010 dog tags.
Council Mayor Holling would like the street committee to meet with Art Duerksen and Farmway Coop representatives. Mayor Holling would like to see the traffic on Kansas Street slowed down. He asked for Eldon and Luke to come up with cost amounts to install stop signs and lights on the corners of Kansas and Marshall, and Kansas and Hobart.
With no other business Carl made a motion to adjourn the meeting. Larry seconded the motion and with four council members voting aye, the meeting was adjourned at 8:10 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
June 7, 2010 The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., June 7th, 2010, with Mayor Jeff Holling presiding and council members Ryan Duskie, Carl Fitzgerald, Sheila Paxson, and Larry Wheeler present. Also in attendance: Murray McGee, Larry Hiserote, John Cunningham, Bruce Berkley, Eldon Behymer, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the May 3rd, 2010 meeting were reviewed. Larry made a motion to approve the minutes, seconded by Sheila. Motion carried. The claims on hand for the month of May amounting to $56,355.33 were reviewed. Carl made a motion to approve all claims. Ryan seconded the motion. Motion carried.
ATV Permit Larry made a motion to approve ATV Permit #10-9 for John Cunningham. Carl seconded the motion, motion carried.
CDBG Update Clerk Senger informed the council that the first six homes are now complete and the contractor will be starting on the seventh. Hopefully the second round of homes will be bid out by the end of June.
Housing Revitalization Program Since no one was present to comment on the public hearing for the Neighborhood Revitalization Program, Mayor Holling officially closed the hearing. Murray McGee reported that the city would need to renew in this program every two years. Ryan made a motion to approve Resolution #10-2 adopting a neighborhood revitalization plan and designating a neighborhood revitalization area. Larry seconded the motion, motion carried. Carl made a motion to allow Mayor Holling to sign the Neighborhood Revitalization Interlocal Agreement. Sheila seconded the motion and the vote carried with four ayes.
Code Enforcement Chris Wagner, Code Enforcement Officer, reported on how property cleanups are coming and the folks he had sent letters to in May. Several properties of concern were discussed. Larry Hiserote addressed the council and asked why he needed park his camper differently. Larry asked about an ATV permit. The council informed him of all he would need for the permit. Larry Wheeler made a motion to approve ATV permit #10-10 for Larry Hiserote upon the date that he provides a copy of his insurance completes the application and pays the $5.00 fee. Ryan seconded the motion and the vote carried with four ayes. The Doyle property was discussed and the attorney will draw up a resolution on abatement for next month.
Street Repair Jeff informed the council that Farmway Coop purchased a 225 gallon oiler tank and will share it with the city, allowing the city to use the tank anytime.
Cemetery Eldon and the council discussed the cemetery fees. The council reviewed a small list of area cemetery fees. The subject was tabled until next month.
Library Board Appointment Sheila made a motion to approve Mary Lou Thomas as a new Library Board member. It was noted that Mary Lou will be Treasurer and Tammy Cline will be president of the Board. Carl seconded the motion and the vote carried with four ayes.
Work/Equipment Use Fees The council and Eldon discussed occasional work done by the city for residents. It was determined that the old 1994 resolution was out dated and no longer feasible. The attorney was asked to draw up a new resolution, at a minimum of $35.00 per hour eliminating any free time.
Fireworks Sale License Ryan made a motion to approve a fireworks sale license for Shauna Remus at The Corner Lodge. Carl seconded the motion. Motion carried with four ayes.
Building Permits Sheila made a motion to approve building permits #10-12 – a privacy fence for Art Duerksen at 313 ½ Kansas, #10-13 a privacy fence for Sharon McKinnie at 101 N. Eberle, #10-14 – a privacy fence for Tim Porter at 345 N. Hobart, #10-15 – a garage for Jim Slate at 212 N. Center, #10-16 – a patio and steps for Barry McPeak at 213 S. Marshall. Carl seconded the motion. Motion carried.
Employee Report Eldon said that the deep end of the pool needs to be bead blasted and repainted. He would like to hire McKee to do the job and they quoted him approximately $4,000.00. He said that he would also like McKee to come every couple years to check the pool out and see what needs to be repaired.
Executive Session At 8:00 p.m. Ryan made a motion to go into executive session for 15 minutes to discuss non-elected personnel with the mayor, council, attorney and city clerk present. With no decisions being made in executive session Jeff reopened the regular meeting at 8:15 p.m.
Clerk’s Report The attorney caught the council up to speed on the two pending court cases concerning dogs. The clerk informed the council that there are several folks yet that need to get city dog tags. The council reviewed and approved of the letter that will be sent out concerning delinquent dog tags. The clerk asked if the council wanted to donate to the annual lake fireworks display. Larry made a motion to donate the same as in the past, $250.00. Carl seconded the motion. Motion carried. The clerk read a thank you from Phyllis Weidenhaft for the flowers she received while in the hospital.
Council Ryan mentioned that the street problems are not just the result of the trucks. There was more discussion on the topic. He suggested that enough money get budgeted for street repair next year.
With no other business Carl made a motion to adjourn the meeting. Larry seconded the motion and with four council members voting aye, the meeting was adjourned at 8:35 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
May 3, 2010 The Glen Elder City Council met in regular session on Monday night at 8:00 p.m., May 3rd, 2010, with Mayor Jeff Holling presiding and council members Ryan Duskie, Clay Henningsen, Sheila Paxson, and Larry Wheeler present. Also in attendance: David Ahlvers, Crystal Cunningham, Tracy Anderes, Murray McGee, Bruce Berkley, Eldon Behymer, Chris Wagner, Phyllis Weidenhaft, and Jerri Senger.
Minutes & Claims The minutes of the April 5th, 2010 meeting were reviewed. Clay made a motion to approve the minutes, seconded by Sheila. Motion carried. The claims on hand for the month of April amounting to $45,669.19 plus the outstanding Mid-Kansas Electric and attorney’s bills were reviewed. Clay made a motion to approve all claims. Larry seconded the motion. Motion carried.
Daycare Crystal Cunningham reported on the status of the Daycare. The state is enforcing new stricter regulations. The daycare is considering changing the name to a group home daycare, that would be easier to license. They have some problems with finances at this time. The consensus of the mayor and council was that the Daycare is a much needed asset and they would like for it to stay open. The council agreed to pay the taxes on the building as it is owned by the city. Larry Wheeler made a motion to pay the taxes and it was seconded by Ryan.
Audit Report David Ahlvers gave his report on the 2009 audit, 2010 audit proposal, and the 2012 budget proposal. He commented that everything looked okay and thanked the council and mayor for purchasing the new computer software. He said it has made the record keeping better. He also suggested that the City Treasurer examine and trace all checks from the bank statement to the accounting records monthly, and that she should indicate her approval with proper initialing. There was some discussion on tax moneys received by the city and the library mill levy. The council felt it best to leave the levy as is. Clay made a motion to accept the 2009 audit report and the two proposals. Sheila seconded the motion and the vote carried four ayes.
Housing Revitalization Program Murray McGee gave a report on the Neighborhood Revitalization Program. The council agreed that they want to renew in the program. Murray said that a public meeting will need to be held to begin the renewal process and the council set the public meeting for the next council meeting.
Code Enforcement Chris Wagner, Code Enforcement Officer, reported on how property cleanups are coming. He said that some cleanup has been done and others are needed. Several properties of concern were discussed. Chris will be contacting those property owners either in person or by letter.
CDBG Update Clerk Senger informed the council that four houses are complete and the fifth is near completion in the housing grant project. She said the housing board will be meeting soon, as the inspector is just about done with his inspections of the second half of homes. She also said that Linda from the state was here last week. Linda audited the housing records as well as visited two of the completed homes.
Credit/Debit Cards After a brief discussion, the council decided not to accept credit and debit cards at this time.
KMEA Assessment Fee The council agreed not to send money for the KMEA voluntary assessment request.
Mower Bids Mayor Holling opened the six sealed bids on the ExMark mower. Larry made a motion to accept the high bid from Stuart Porter at $1,325.00. Ryan seconded the motion. Motion carried.
Annual Appointments Mayor Holling made the following annual appointments: Council President Carl Fitzgerald Municipal Judge: Bonnie Wilson City Attorney: Bruce Berkley City Official Paper: Cawker City Ledger Financial Institution: Central National Bank City Clerk: Jerri Senger Water/Sewer/Supt: Eldon Behymer Park/Cemetery Supt: James R. Tietjens City Maintenance: Luke Thompson City Treasurer: Linda Mick Fire Chief: Jerry Clark Assistant Fire Chief: Garry Clark Insurance Agency: Brooke Insurance Light Committee: Ch: Clay Henningsen, Carl Fitzgerald, Sheila Paxson Water/Swim Pool Committee: Ch: Carl Fitzgerald, Sheila Paxson, Clay Henningsen Street/Alley/Sidewalk Committee: Ch: Ryan Duskie, Larry Wheeler, Carl Fitzgerald
Park/Building Permit Committee: Cemetery Committee: Ch: Ryan Duskie, Clay Henningsen, Larry Wheeler Budget Committee: Ch: Jeff Holling and all Council Members City Council Meetings: 1st Monday night each month at 7:00 p.m., unless a Holiday, then will be held the following night. Authorize Clerk to pay payroll 1st of each Month. Authorize City Clerk to pay bills prior to meeting night to avoid paying penalties. Clay made a motion to approve the annual appointments as presented. Larry seconded the motion and the vote carried four ayes.
Cemetery Eldon informed the council that the trees donated by Shari McKinnie were planted at the cemetery. He said we will be getting a bill for the planting fees. There was a brief general discussion on the cemetery.
Building & Sidewalk Permits Larry made a motion to approve building permits #10-4 – a fence for Jason Tonne at 213 N. Nash, #10-5 a new awning for the Senior Center, #10-7 a deck for Mike Riley at his Lodge on Allen Street, #10-8 – a new (truck storage) building for Cunningham Telephone at 121 N. Market, #10-9 a car port for Earl Root at 205 E. Main, #10-10 – move and build fence at the ABC Learning Center, and #10-11 – a new fence for Clay Henningsen at 304 N. Hobart. Ryan seconded the motion. Motion carried. Ryan made a motion to approve sidewalk permit #10-1 - 242 sq. ft. of new sidewalk for WWZ at 200 S. Hobart totaling $520.30. Clay seconded the motion; the vote carried three ayes, with Larry abstaining.
Employee Report Eldon said that he is concerned about fences being built along alleys. He said it is difficult to get the bucket truck down some alleys to work on electrical repairs. There was some discussion on fence regulations. Eldon presented a cleaning and tucking bid from Robert Miller for the north shop. He said it was the only bid he received. The council asked that Robert go ahead with the job. Eldon informed them that he would not be able to begin until June. The new rural fire station on the hill was discussed. The new 6” water line is now run and Eldon expressed his opinion on metering the station. The council felt it best to simply charge them the monthly customer fee. Eldon reported that the blue pickup is broke down again. He said that it is starting to nickel and dime them. He said that he would like to have a used four-door, two wheel drive pickup to replace it. There was quite a discussion on street repair. Eldon said that it will be a year around job to keep the streets in good repair. He said that the streets are being torn up especially where the trucks are turning and he is fixing them with concrete. Larry would like to visit with Farmway concerning their original comment about helping the city with street repair expense. Jeff will set up a meeting. Eldon reported that he found a 225 gallon street oiler for $2,500.00. He said they would make their own trailer to put the oiler tank on and it would help with spot patching.
Clerk’s Report The clerk informed the council that she received a complaint on equipment and labor fees. The council will review this at the next meeting. Jerri reported to the council that Charla Monty has volunteered to send updates to Greg German for the website. She then presented the council with an email from Mr. German concerning the site. Jeff informed the council that KDHE will be monitoring ground water quality around the Farmway Coop station.
With no other business Ryan made a motion to adjourn the meeting. Larry seconded the motion and with four council members voting aye, the meeting was adjourned at 9:50 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
April 5, 2010 The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., April 5th, 2010, with Mayor Jeff Holling presiding and council members Carl Fitzgerald, Ryan Duskie, Clay Henningsen, Sheila Paxson, and Larry Wheeler present. Also in attendance: Eric Werth, Mary Jo Gruwell, Bruce Berkley, Eldon Behymer, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the March 1st, 2010 meeting were reviewed. Carl made a motion to approve the minutes, seconded by Clay. Motion carried. The claims on hand for the month of March amounting to $42,555.93 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Sheila seconded the motion. Motion carried.
ATV Permits Farmway Coop Elevator Manager Eric Werth was present requesting two ATV permits. Rodger and Jerri Williams were also present requesting an ATV permit. Mayor Holling went over some of the general restrictions associated with the permits. Larry made a motion to approve ATV permits #2010-6 through #2010-8 for Farmway Coop and the Williams, seconded by Carl. The motion carried five ayes.
Swimming Pool Pool Manager, Mary Jo Gruwell reported that all the lifeguards will be returning. They all did a good job last year and she is excited to have them back. She said that with all returning guards, only one $75.00 recertification, for Sarah, is needed and everyone else just needs CPR at $25.00 a piece. She did mention that Felisha will not be returning as Red Cross instructor, but Kelly Hennes has agreed to give Red Cross swim lessons this summer. She said the lesson dates have not been set yet. Pool admission rates were discussed. Clay made a motion to approve the new admission rates, with a second from Larry. Motion carried. The new rates are as follows: Daily Pass - 1 yr to 6 years = $2.00, 7 years and older = $3.00. Season Passes – 6 years and under = $40.00, 7 years and older = $45.00, Senior (55 and older) = $35.00, 15-Day Punch ($2 pass) = $25.00, 15-Day Punch ($3 pass) = $35.00, Family Pass = $85.00. Parties will remain $70.00 for under 40 patrons, and $80 for over 40 patrons. Red Cross Lessons = $25.00. Mary Jo mentioned that concession prices will go up this summer, as the cost of concession items have increased. She asked if the council will again approve the purchase of one swimsuit and one cover-up per guard. Larry made a motion to purchase one suit around $50.00 and a cover-up for each guard. Clay seconded the motion. Motion carried. The pool will open on Saturday, May 29th, 2010. Mary Jo said that she is planning on having two night swims, one in June and the other on July 23rd. Wages were discussed. All wages will be the same as they were at the end of the last summer, with Cassidy starting at minimum wage.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that legally tagged vehicles can be parked on the streets. The Doyle property was discussed. Ryan made a motion to have Chris write Gary a letter and give him a 30-day extension on his property clean up, since there has been significant improvement. Sheila seconded the motion and the motion carried with five ayes. The Foster residence was discussed. Chris will initiate the abatement process with a certified letter requesting property clean up. Several other properties of concern were discussed; Chris will be contacting those property owners.
CDBG Update Jerri read an email from Carol Torkelson on the progress of the Housing Grant. Four homes are now completed and the inspector has begun inspections on the next group of homes. The housing board will be meeting soon to review estimates.
Library Board Appointment Clay made a motion to appoint Tammy Cline, replacing Geneva Winkel, on the Library Board starting immediately. Ryan seconded the motion and the vote carried five ayes.
Credit & Debit Cards The council reviewed and discussed the information from Central National Bank on accepting debit and credit cards. The council feels it would be better to do more research on the idea.
KMEA Board of Director / Fair Housing Month Clay made a motion to leave Luke Thompson in the KMEA Board of Director #2 position. Ryan seconded the motion. Vote carried. Carl made a motion to proclaim April as fair housing month. Larry seconded the motion, motion carried five ayes.
Executive Session At 7:50 pm Ryan made a motion to recess into executive session with the council, mayor and city attorney present for 15 minutes in pursuant to the confidential data of a third party exception. Clay seconded the motion, motion carried. At 8:05 pm Mayor Holling re-opened the regular meeting with no decisions being made in the executive session. Larry made a motion to keep Wayne’s rent at the January amount for the remainder of 2010. Ryan seconded the motion and the motion carried five ayes. Bruce will draft an amendment to the commercial lease agreement.
Building Permit Larry made a motion to approve building permits #10-2 – a fence for Brandon Cline at 320 N. Hobart and #10-3 a fence for Melissa Boggs at 336 N. Hobart. Clay seconded the motion, vote carried.
Employee Report Eldon reported that the entrance to the north shop is almost complete and West Hampton will install the siding, which will match the windows at City Hall. He stated that the north shop needs to have the limestone re-tucked. The council asked him to get a couple bids for the next meeting on the project. The council would like to see the south shop painted. Eldon reported that both summer employees from last year will be returning. The council agreed to pay them the same rate they received at the end of last summer. Eldon said that the Vo-Tech will be working on the road to the sewer lagoons at a cost of $850.00. The city will pay a third of that cost. The city has graded the cemetery road twice. Eldon estimates that it will take approximately eight loads of rock at $12.00 per ton to finish the cemetery road. Eldon reported that KDOT is now thinking it will be four to five years before the state will redo the bridge north of town. There was a brief discussion on the special and general highway funds.
Clerk’s Report The clerk asked about renewing membership in the Solomon Valley Highway 24 Heritage Alliance. The council said to go ahead and send in the membership dues. Larry made a motion to send $100.00 to the Beloit Project Graduation. Carl seconded the motion and the vote carried five ayes. The clerk stated that the next meeting will be May 3rd, but there is a school program that evening as well. The council decided to start the council meeting at 8:00 p.m. on May 3rd. At this year’s pet clinic 15 dogs were tagged and vaccinated, two cats and two out-of-town dogs were also vaccinated.
With no other business Carl made a motion to adjourn the meeting. Ryan seconded the motion and with five council members voting aye, the meeting was adjourned at 8:35 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
March 1, 2010
Minutes & Claims The minutes of the February 1st, 2010 meeting were reviewed. Larry made a motion to approve the minutes, seconded by Sheila. Motion carried. The claims on hand for the month of February amounting to $39,850.07 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Carl seconded the motion. Motion carried.
ATV Permits PPP LLC is requesting four ATV permits. Clay made a motion to approve ATV permits #2010-2 through #2010-5 for PPP LLC, seconded by Ryan. The motion carried five ayes. The council asked the clerk to give each permit holder a summary of the restrictions for ATV’s in town.
KDOT Bridge Rex Flinn from the Kansas Department of Transportation was present and informed the council that the State plans to either re-deck or completely rebuild the bridge on highway 24 just north of town. He stated that the existing bridge was built in 1934 and it needs to be repaired and widened to 60 feet. The project is scheduled to be awarded to a contractor in March 2012 and will take approximately three months before the actual work begins on the bridge. Once started, it will take approximately 7 to 9 months to complete the project. Rex and the council discussed how traffic would be detoured through town on Hobart and Kansas Streets with each project option. He said that the state would come in and spend approximately $287,000.00 on the repairs and the proper signage needed on Hobart and Kansas Streets. He mentioned that at this point they only have the money to rebuild the bridge, but not the street repairs. He said that when the project is let in 2012 they hope to have the money for the street repairs. The state wants to rebuild the bridge and the council prefers that they do that also.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that he visited with a couple residents about code violations this last month. He mentioned that untagged vehicles are starting to accumulate around town. The Mayor asked the council to drive around town and this vehicle situation will be discussed next month.
Ordinance #635 & #636 Carl made a motion to approve ordinance #635 regulating parking of certain motor vehicles between October 1 and April 1, and ordinance #636 regulating parking on city streets during inclement weather. Larry seconded the motion and the vote carried five ayes.
Cemetery Road & Lagoon Road The Mayor mentioned that he received a complaint on the condition of the cemetery road. As soon as the weather allows the road to thaw, the city crew will pull the rock from the sides, crown the road, pack it and we will be able to evaluate how much additional rock will be needed for the road. There was a discussion on the township road that leads to the sewer lagoons. No final decisions were made.
Employee Health Insurance The council reviewed the employee’s health and dental insurance premium information. The premium is increasing 9.25% this year.
CDBG Housing Grant The council read an email from Carol Torkelson, updating them on what is going on with the housing grant at this time. The second contractor will begin working on his homes within the week.
Business Sign/Website Updates KDOT has contacted the city requesting a date as to when the business sign east of town will be replaced. The council instructed the clerk to return their call and tell them that the sign will be replaced by March 31st. Mayor Holling received a call from a concerned Greg German that he is not getting all the updates for events and activities that happen in the community. Greg informed Jeff that the website is coming up on its busy months and he would like to keep the website updated. The council would like to see everyone email Greg at ggerman3@aol.com with any upcoming events.
Building Permit Clay made a motion to approve building permit #10-1 – a fence for Luke Thompson at 301 N. Vallette. Ryan seconded the motion, vote carried.
Executive Session At 8:05 pm Ryan made a motion to recess into executive session with the council, mayor and city attorney present for 15 minutes in pursuant to the confidential data of a third party exception. Clay seconded the motion, motion carried. At 8:20 pm Mayor Holling re-opened the regular meeting with no decisions being made in the executive session.
Employee Report Eldon would like to put ads in the paper for summer help. The council discussed the drains on Nash Street. Eldon appreciated Sheila’s help the gas company. They will be moving their gas lines this month. John Senger can start work on the project after the gas lines have been moved. Eldon mentioned that the outdoor “Pool Rules” sign needs to be repainted. He said that he is trying to find an art student that would like to take on the project. He said the city would provide the lumber and paint.
Clerk’s Report The council approved the purchase of a $200.00 ACH software module for the utility billing program. The clerk asked about renewing membership in the Waconda Lake Association and Glen Elder Community Club. The council unanimously said yes, send in the membership dues. The council instructed the clerk to send $100.00 to the Lakeside After Prom Committee, the same as last year.
Council Report There is public concern about a middle school student who rides a small motorcycle around town. He doesn’t wear a helmet and he rides on the streets and alleys. The City Attorney read Sec. 197 of the Standard Traffic Ordinance, “No person shall cause or knowingly permit his child or ward under the age of 18 years to drive a motor vehicle upon any highway, street or alley, when such minor person is not authorized under the laws of Kansas to drive a vehicle. (K.S.A. 8-263) Clay will visit with the parents.
With no other business Carl made a motion to adjourn the meeting. Clay seconded the motion and with five council members voting aye, the meeting was adjourned at 8:40 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
February 1, 2010 The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., February 1st, 2010, with Mayor Jeff Holling presiding and council members Carl Fitzgerald, Ryan Duskie, Sheila Paxson, and Larry Wheeler present. Also in attendance: Bruce Berkley, Eldon Behymer, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the January 4th, 2010 meeting were reviewed. Carl made a motion to approve the minutes, seconded by Larry. Motion carried. The claims on hand for the month of January amounting to $37,534.11 plus the outstanding Mid-Kansas Electric bill were reviewed. Larry made a motion to approve all claims. Ryan seconded the motion. Motion carried.
ATV Permits Darrell Parker was present and requested approval of his ATV permit. Carl made a motion to approve ATV permit #2010-1 for Mr. Parker, seconded by Larry. The motion carried four ayes. The council discussed the request for a more weather-proof permit to be carried on the vehicle. It was decided not to change it this year.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that he will ask Jeff Johnson to move his camper off Hobart Street. There are several vehicles that also need to be moved, and he will be talking to those individuals. The council discussed the problem with campers and trailers parked on the streets for extended periods of time. The council would like to restrict campers and trailers on the streets from October 1st to April 1st. Bruce will draft an ordinance. Snow routes were again discussed. Bruce will draft a couple of ordinance options for the council to review next month. The Doyle’s received their letters and informed the clerk that they would clean up there property when the weather warms up. The council asked Chris to begin sending letters to those with continuing violations from last year.
CDBG Housing Grant/Mid-Kansas Electric The clerk informed the council that the contractor is now done with the Frost house. That makes the first three homes complete. The council reviewed the letter from Mid-Kansas Electric Company concerning the change in our fuel cost adjustment for the electricity we purchase. The clerk reported that she contacted Tony Turner, KMEA, about the letter and he said that the KCC allowed this change.
Water Emergency Plan The council reviewed the revised water emergency plan for the city and discussed the procedures to set water emergency rates. Attorney Bruce Berkley informed the council that if emergency water rates were needed they would be set by an ordinance. Ryan made a motion to approve the water emergency plan as revised. Sheila seconded the motion and the motion carried with four ayes.
Employee Report Eldon informed the council about the water leak they fixed on Saturday in front of the grade school. He stated that they chose to repair the leak on the weekend so the school would not have to close. He said the repair took a couple hours longer than expected due to pump problems. He asked the council to purchase a new submersible hydraulic pump. The price at Krier’s was $2,400.00. The supplier that Beloit purchases from is Steffen Mid-west for $1,650.00, and he would need to purchase some additional parts that would bring the total cost up to around $2,100.00. Carl made a motion to purchase the hydraulic pump from Steffen Mid-west. Larry seconded the motion, motion carried. Eldon stated that the new skid loader from Carrico Implement has not arrived yet. Eldon informed the council that the Mitchell County Law Enforcement likes having access to our cameras and he mentioned that the picture is very clear in their office. Eldon said that the cold wet winter has the streets looking bad. He mentioned that they used more oil last year than they had estimated. He will need to order another load this year at an estimated cost of $15,300.00. He is going to order different rock this year, ¼” washed quartzite. He estimates total street repair to cost around $23,000.00 this year. The council asked Eldon to have both drains repaired on Nash Street. They want them done this spring. Eldon informed the council that the new waterline to the rural fire station on Center Street will cost the city approximately $3,100.00. It will include a rebuilt fire plug. The council reported that the rural fire department will be charged regular water rates. Eldon stated that the road to the sewer lagoons is in bad shape. He said that Tim Porter also wants the road repaired. Jeff said that he will talk to Farmway Coop about helping with the road repair as well. Eldon said that he has set up a meeting with WH Cox from the Vo-Tech about repairing the road. The council reviewed the recently completed survey of the Waconda Hills division.
Clerk’s Report The council read thank you notes from the Library Board and Jan Helvey. The Clerk announced that the Pet Clinic has been set for Saturday, March 27th from 1:30 to 3:00 p.m. in the Fire Station. The council reviewed an email from the league concerning the KCC’s Cold Weather Rule and the city is not required to follow the rule. Therefore utilities can be shut off anytime during the year for non-payment as determined by the mayor and council.
Council Report Sheila had a request to waive the ACH fees charged to customers who take advantage of this service. Carl made a motion to waive the ACH fee to customers. Seconded by Ryan, motion carried.
With no other business Carl made a motion to adjourn the meeting. Sheila seconded the motion and with four council members voting aye, the meeting was adjourned at 8:15 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
January 4, 2010
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., January 4th, 2010, with Acting Mayor Carl Fitzgerald presiding and council members Clay Henningsen, Ryan Duskie, Sheila Paxson, and Larry Wheeler present. Also in attendance: Bruce Berkley, Eldon Behymer, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the December 7th, 2009 meeting were reviewed. Larry made a motion to approve the minutes, seconded by Clay. Motion carried. The claims on hand for the month of December amounting to approximately $34,301.03 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Sheila seconded the motion. Motion carried.
Library The council reviewed a letter from Librarian Rachel Jones concerning the shortfall of approximately $300.00 in the bank account to cover the January bills. Clay made a motion to give the library $500.00 to cover their January bills. Larry seconded the motion and the vote carried. Clay made a motion to appoint Karen Graff on the library board, replacing Wanda Horacek and her unexpired term of 2009-2013, beginning immediately. Sheila seconded the motion, motion carried.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that he sent Gary and Patty Doyle a certified letter on the violations at their property. After discussing the situation, the council will give them until April 1st to repair the house and clean up the yard. Bruce and Chris will each send a letter to the Doyle’s. Snow routes were discussed. There is a problem with campers, trailers and vehicles left parked on streets. It is creating snow clean up problems as well as problems when the snow melts. No decisions were made. The topic will be discussed at the next meeting.
Ordinance #634 The council reviewed the ordinance setting salaries for officers and employees as voted on last month. The swimming pool employee information and the return wage increases will be deleted from section #10 of the ordinance. Sheila made a motion to adopt ordinance #634 with section #10 to read “the summer seasonal employees shall receive at least the federal minimum wage of $7.25 per hour”. Clay seconded the motion and the vote carried four ayes.
GAAP Resolution Clay made a motion to approve Resolution #10-1. It authorizes the wavier of the requirements of using generally accepted accounting principles for the year ending December 31, 2010. Sheila seconded the motion and the vote carried.
Rural Water Rate Increase The council reviewed the letter from Mitchell County Rural Water District #2 concerning their .75¢ increase per thousand gallons of water. The council discussed the fact that “emergency water rates” would need to be implemented in the case that we need to turn on rural water, as our rates are well below theirs. Eldon will review the drought plan.
Employee Report The council read the letter from Mike Riley on the great job the city crew has done on snow removal. Eldon informed the council that Tork’s Small Engine Repair is still the lowest bid on mowers and he asked to purchase a 48” deck, 22-horse mower for $4,888.00. The council would like the old mower to be sold as is, on sealed bid. Larry made a motion to purchase the 48” deck mower from Tork’s in Beloit. Ryan seconded the motion, motion carried. Eldon informed the council that he and Ryan met with Kyle Thompson and his instructor. The project will take more time than first projected and the instructor would like Kyle to work 117 hours on this project. Kyle will start by putting the entire sewer system on a GPS map, then the water system, and last will start on the electrical system. He will be working two to three days a week on this project. Ryan made a motion to contract Kyle Thompson to make GPS maps with the city paying him a prorated amount as to what he gets finished in each phase. The amounts will be up to 40% each for the sewer and water phases, and 20% for the electric phase of a $1,500.00 maximum amount for the entire project. Larry seconded the motion and the vote carried four ayes. Eldon mentioned that with the council’s permission, Chad Carter will connect our surveillance camera system up to the Mitchell County Sheriff’s Office. He said this would allow the Sheriff to access our cameras at anytime and they would be able to record directly in their office. It will cost $5.00 per month for required static IP connection. Larry made a motion to connect our system to the Sheriff’s office, Ryan seconded the motion and the vote carried four ayes. Eldon stated that the new skid loader from Carrico is backordered, but they will honor the hours we originally had on it when we ordered the new one. It should cost around $500.00 to $700.00.
Clerk’s Report The clerk read thank you cards from Linda, Phyllis and herself for the Christmas bonus received. The clerk informed the council that City Hall will be a 2010 Census Bureau Partner.
With no other business Larry made a motion to adjourn the meeting. Clay seconded the motion and with four council members voting aye, the meeting was adjourned at 8:10 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
December 7, 2009
The Glen Elder City Council met in regular session on Monday night at 8:00 p.m., December 7th, 2009, with Mayor Jeff Holling presiding and council members Carl Fitzgerald, Ryan Duskie, Sheila Paxson, and Larry Wheeler present. Also in attendance: Bruce Berkley, Eldon Behymer, and Phyllis Weidenhaft. Jerri Senger arrived at 8:20 p.m.
Minutes & Claims The minutes of the November 2nd, 2009 meeting were reviewed. Carl made a motion to approve the minutes, seconded by Ryan. Motion carried. The claims on hand for the month of October amounting to $33,851.99 plus the outstanding Mid-Kansas Electric bill were reviewed. Larry made a motion to approve all claims. Sheila seconded the motion. Motion carried.
CDBG Housing Grant Update The housing grant project was briefly discussed. Two houses have been completed, Eberle’s and Helvey’s, and the contractor is moving over to the Frost House.
Residential Trash Collection The council reviewed the letter from the Mitchell County Solid Waste Department. Effective January 1, 2010, JKL was granted an increased of 2.5%; this will make the new county rate at $14.39 per resident. Carl made a motion to adopt Ordinance #633 revising the monthly residential trash fees to $14.56, which includes .17¢ per customer for burn site maintenance. Sheila seconded the motion and the motion carried four ayes.
Mitchell Col. Mitigation Plan Sheila made a motion to approve Resolution #2009-4 adopting the Mitchell County Multi-Hazard Mitigation Plan. Carl seconded the motion and the motion carried.
Chili Cook-off The council reviewed the final financial report on the 2009 Chili Cook-off, and it was noted that expenses exceeded income by just $39.34.
Cereal Malt Beverage Licenses Larry made a motion to approve the 2010 on and off premises cereal malt beverage license for Wayne’s Sporting Goods. Ryan seconded the motion. The vote carried four ayes.
Executive Session At 8:14 p.m. Carl made a motion to go into executive session for 15 minutes to discuss non-elected personnel with the council and city attorney present. Ryan seconded the motion, motion carried. At 8:30 p.m. Jeff Holling re-opened the regular meeting with no decisions being made in the executive session. Carl made a motion to approve the following wage increases. Eldon, Jim, and Jerri a twenty-five cent raise per hour and Luke a fifty-cent raise per hour. The pool manager will be paid the same as rate as last year but will be paid over four months, instead of five. Larry seconded the motion and the vote carried four ayes.
City Holidays The council decided to allow City Hall to close at noon on Christmas Eve day this year and pay the employees for the time off. Ryan expressed that he would like to see Veteran’s Day added to the City Holidays. After some discussion, Ryan made a motion to add Veteran’s Day to make eight paid holidays for the city employees. Carl seconded the motion and the vote carried.
Employee Clothing The council and Eldon discussed employee clothing for the city crew. Eldon was instructed to visit with Jim and Luke and see what they would like, then get bids and bring them to the council. They also discussed getting hats for the guys. Eldon is to get prices on them as well.
Building Permits Larry made a motion to approve building permits: #09-26 – a car port for Jason Tonne at 213 N. Nash. Seconded by Ryan, motion carried.
Employee Report Eldon stated that the new skid loader from Carrico will be coming this month. The Mayor informed the new council members that last December we entered into an agreement with Carrico Implement that replaces the skid loader for just $10.00 per hour of usage with a new one each year. Eldon mentioned that at the present time the skid loader had 48 hours usage. With this agreement the city does not need to service the skid loader or replace tires. Eldon informed the council that Kyle Thompson’s teacher will be meeting with Eldon this week to discuss the GPS project. The Mayor and Ryan still want to see examples of the maps that Kyle will be making for the city. Eldon said that he visited with Steve Boehner about removing his things from the city building on Mill Street this week. He will remove all but a car, and that will be moved out of the building as soon as possible.
Clerk’s Report The clerk informed the council that the Library has asked to be put on the January agenda. The clerk mentioned that a thank you card was received from Bruce Berkley and his family for the plant sent to his father’s funeral. The clerk asked to be allowed to work on a new annual financial report project with Steve Seawall, the developer of Governmental Accounting Software. The council gave their permission to work on the project.
Council Report Mayor Holling mentioned that Mary Jo visited with him about either cutting down the trees or eliminating the bug problem in the trees near the swimming pool. Eldon will visit with Mary Jo about the matter. The forecast of heavy snow for the next couple of days has the council concerned about the parking of trailers, boats, and vehicles on city streets hindering snow removal. When bad weather is in the forecast, residents should take this into consideration.
With no other business Carl made a motion to adjourn the meeting. Larry seconded the motion and with four council members voting aye, the meeting was adjourned at 9:00 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
Home City Info Businesses Organizations History Waconda Lake GE State Park Links Site Map |
||||||||||||||||||||
