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Minutes for: May 5, 2008 |
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., May 5, 2008, with the mayor and all five council members present. Also in attendance: Jess Hoeme, Scott Davies, Jerry Clark, Chris Wagner, and employees Eldon Behymer, and Phyllis Weidenhaft.
Minutes & Claims
The minutes of the April 7th, 2008 meeting were reviewed. Jeff made a motion to approve the minutes. Carl seconded the motion, the vote carried.
The claims on hand for the month of April 2008, amounting to $48,244.04 plus the outstanding Mid-Kansas Electric bill were reviewed. Jesse made a motion to approve all claims. Clay seconded the motion and the vote carried.
County Attorney
County Attorney Jess Hoeme attended the meeting to update the mayor and council on recent occurrences and offered help on any problems. The surveillance cameras have been helpful in solving two cases with a third case pending. The mayor and council appreciated knowing the cameras are serving their purpose. The mayor thanked the county attorney for attending the meeting.
Tornado Sirens
The mayor welcomed Scott Davies, County Emergency Director. The storm from the night of April 24th was discussed. The reason the sirens were not activated was because the storm spotters that were out did not see any rotation. The sirens will be activated only when the trained storm spotters, emergency personnel, law officers, or trained weather people notify the dispatcher who is on 24-hour duty. The tornado north of Beloit was not spotted. When a storm alert is given the Emergency Management Director notifies his spotters and knows their positions. If rotation in the clouds is confirmed, the dispatcher will immediately activate the siren. There will not be any all clear siren activated.
Code Enforcement
Chris Wagner, Code Enforcement Officer, reported on his visiting with different people on things needing cleaned up and yards mowed. It was agreed to notify them and give them two weeks, then if no improvement in that time to start legal procedures.
The council reviewed Resolution #08-3 determining a nuisance of an abandoned vehicle on Eberle Street. Jeff made a motion to approve the resolution as written, Jesse seconded the motion and the vote carried.
KMEA Board of Directors
Greg appointed three people to represent Glen Elder as KMEA Board of Directors. Jerri Senger and Luke Thompson were appointed with Jeff Holling as an alternate. The KMEA Board of Directors meeting is Thursday, May 15th at 4:00 p.m. in Wichita.
Annual Appointments
Mayor Linton then made the following annual appointments:
Council President: Jeff Holling
Municipal Judge: Bonnie Wilson
City Attorney: Larry Uri
City Official Paper: Cawker City Ledger
Financial Institution: Central National Bank
City Clerk: Jerri Senger
Water/Sewer/Supt: Eldon Behymer
Park/Cemetery Supt: James R. Tietjens
City Maintenance: Luke Thompson
City Treasurer: Linda Mick
Fire Chief: Jerry Clark
Assistant Fire Chief: Garry Clark
Insurance Agency: Brooke Insurance
Light Committee: Ch: Clay Henningsen, Carl Fitzgerald, Jeff Holling
Water/Swim Pool Committee:
Ch: Carl Fitzgerald, Dan Winkel, Clay Henningsen
Street/Alley/Sidewalk Committee:
Ch: Dan Winkel, Jesse Winkel, Jeff Holling
Park/Building Permit Committee:
Ch: Jesse Winkel, Dan Winkel, Carl Fitzgerald
Cemetery Committee: Ch: Jeff Holling, Clay Henningsen, Jesse Winkel
Budget Committee: Ch: Greg Linton and all Council Members
City Council Meetings:
1st Monday night each month at 7:00 p.m., unless a Holiday, then will be held the following night.
Authorize Clerk to pay payroll 1st of each Month.
Authorize City Clerk to pay bills prior to meeting night to avoid paying penalties.
Jeff made a motion to approve the mayor’s appointments, with a second from Dan – motion carried.
Building Permits
Jeff made a motion to approve building permits: #08-7 a patio for Joe Senger at 108 N. Hobart, #08-8 enlarging driveway for Jesse Matlock at 217 N. Center, #08-9 a storage shed for the Friends Church at 104 W. Second, and #08-10 a fence for Joe Kresin at 212 S. Vallette. Jeff added approval, pending inspection from Jesse, for permit #08-6 driveway improvements for Gary Doyle at 333 N. Hobart. Dan seconded the motion and the vote carried.
Clerks Report
The Kresin Fireworks license was discussed. Jeff made a motion to approve the license and Clay seconded the motion, the motion carried.
Council Report
The rural fire truck in the city building was discussed. Jesse will bring it up at the next rural fire meeting and see what the plans are.
The cemetery road was discussed. Everyone agreed that it needs rock or improvements done to the bad spots.
The closing of Long Riders was briefly discussed.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 8:20p.m.
(These are unofficial minutes, until approved at the next council meeting!)
Phyllis Weidenhaft
Assistant City Clerk
Scroll Down for Prior 2008 Minutes
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The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., April 7, 2008, with mayor Greg Linton presiding and council members Jeff Holling, Jesse Winkel, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance: Mary Jo Gruwell, Chris Wagner, Eldon Behymer, and Jerri Senger. James Lambert arrived at 7:35 p.m.
Minutes & Claims
The minutes of the March 3rd, 2008 meeting were reviewed. Jeff made a motion to approve the minutes. Dan seconded the motion and the vote carried five ayes.
The claims on hand for the month of March 2008, amounting to $35,094.97 plus the outstanding Prairie Land Electric Cooperative bill were reviewed. Clay made a motion to approve all claims. Jesse seconded the motion and the vote carried five ayes.
Swimming Pool
Mary Jo informed the council that Felisha Wise will be giving Red Cross Lessons the last two weeks in June. She stated that they will not have lap swims this year, but will be adding another night swim - a total of two for the season. Mary requested the council again purchase one suit and one cover-up per guard as in the past. The council agreed to the purchases. There was a brief discussion on the new pool hours - open from 1:00 p.m. to 7:00 p.m. daily. Admission rates were discussed, the council agreed to keep all the same as last year. The council thanked Mary Jo for doing a good job last year.
Code Enforcement
Chris Wagner, Code Enforcement Officer, informed the council that he will be sending a letter to Mr. Foster on his property clean up, he will be following due process to remove an abandoned vehicle on Eberle Street, and will continue to visit with Mr. Hiserote. Chris briefly mentioned the regulations on tall grass and weeds and the procedures that will need to be followed.
Humane Society
Mayor Linton informed all present that Trudy Collins contacted him about Beloit’s new Humane Society. He mentioned that someone had called the new organization about two dogs running at large in town, they came over and picked up the dogs. He said that animal owners have 72 hours to claim their animals at the Humane Society. The council felt this would be a positive solution for dogs and cats running around town.
Summer Help
The council review the applications received for the summer help positions. Dan made a motion to hire Josh Hofflinger, Tanner Weidenhaft, and Vincent Kresin as summer help. Jeff seconded the motion and the vote carried five ayes.
Employee Health Insurance
The council reviewed both proposals for employee health insurance from Blue Cross and Blue Shield of Kansas. After a brief discussion, Clay made a motion to approve the proposal with the $500.00 deductible. Jesse seconded the motion and the vote carried five ayes.
Street Chat & Old Fire Truck
Eldon presented the council with some figures on the cost of quartzite street chat. There was some discussion on the dust from last year’s yellow rock. Eldon informed the council that we still have 150 tons of the yellow rock and it will be utilized in the low traffic areas.
There was a brief discussion on selling the old fire truck. The clerk was asked to put an ad on the local cable channel and it will be put on EBay in the next couple of weeks.
Building Permits
Dan made a motion to approve building permit #08-3 a new fence for Shawn Herndon at 340 N. Nash, and #08-5 a house addition for Klinton Miller at 300 E. Allen. Carl seconded the motion and the vote carried five ayes.
Gas Franchise Agreement
James Lambert, Kansas Gas Service, presented the council with a renewal ordinance of the natural gas franchise agreement. Jeff made a motion to approve ordinance #623 renewing the Kansas Gas Service franchise agreement. Dan seconded the motion, the vote carried five ayes and the ordinance was signed.
Employee Report
Eldon informed the council that scrap iron was sold and with that money he asked to purchase a jumping jack tamper that will be used to fix pot holes. He said that used tampers cost around $1,400.00. Jesse made a motion to allow Eldon to purchase a used jumping jack tamper for the discussed price. Carl seconded the motion and the vote carried five ayes.
Clerks Report
Jerri Senger, City Clerk, informed the council that Sandy Housh Director at the ABC Learning Center contacted her about blocking off the street on the east side of the square on Sunday, May 4th from 2:00 to 4:00 p.m. for a Walk-a-Thon fundraiser. The council gave their okay.
Council Report
Dan informed the council that Long Riders is looking for a cooler. The council discussed selling the old cooler from the grocery store at a minimal fee. Eldon will check into the condition of the cooler.
Greg updated the council on an existing delinquent account. The council asked to have a letter written on their behalf if the situation is not resolved by next week.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 7:50p.m.
(These are unofficial minutes, until approved at the next council meeting!)
Jerri Senger
City Clerk
March 3, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., March 3, 2008, with mayor Greg Linton presiding and council members Jeff Holling,
Jesse Winkel, Clay Henningsen, and Dan Winkel present. Also in attendance: Chris Wagner, Eldon Behymer, and Jerri Senger. Carl Fitzgerald arrived at 7:25 p.m.
Minutes & Claims
The minutes of the February 4th, 2008 meeting were reviewed. Jeff made a motion to approve the minutes. Jesse seconded the motion and the vote carried four ayes.
The claims on hand for the month of February 2008, amounting to $68,748.56 plus the outstanding Prairie Land Electric Cooperative bill and the transfer of $50,000.00 from the Light Fund to the General Fund were reviewed. Jesse made a motion to approve all claims. Clay seconded the motion and the vote carried four ayes.
Code Enforcement
Chris Wagner, Code Enforcement Officer, informed the council that he visited with a resident on South College and gave him 30 days to make improvements to his property. Wagner will also be visiting with residents at a few other locations.
KMEA Membership
Dan made a motion to approve Ordinance #624 consenting to the membership of the city in the Kansas Municipal Energy Agency, also Resolution 08#2 approving an amendment which adds the city to the Kansas Municipal Energy Agency membership. Jesse seconded the motion and the vote carried four ayes.
Summer Help
Eldon Behymer, City Supervisor, asked the council to hire three summer helpers as there is more street work to be done this year. The council asked to have an ad put in the local paper and on the cable channel and will accept applications until the next council meeting, April 7th. It was noted that summer help needs to be at least 16 years of age.
Pawnee Building
Eldon informed the council that Pawnee Mental Health has requested the city purchase a screen door for the back door, he priced one at $350.00. The council approved the screen door.
Fair Housing Proclamation
Dan made a motion to proclaim the month of April as fair housing month. Jeff seconded the motion and the vote carried four ayes.
Housing Board Members
Clay made a motion to reappoint Elizabeth Noller to a four-year term and Beth Holling to a one-year term on the Glen Haven Housing Board, with their terms to become effective April 1st. Jesse seconded the motion and the vote carried four ayes.
Employee Report
Eldon informed the council that the 2000 street sweeper was purchased, it’s here, and it works well. (Carl Fitzgerald arrived at the meeting.) Eldon mentioned that they do plan to sweep the street more often now.
Eldon explained the water drainage problem at the corner of College and Kansas. He stated that a new culvert would cost $530.00. After some discussion the council gave him the okay to put in a new culvert. It was mentioned that Luke and Jim will be attending a road maintenance workshop in Salina on March 13th.
Eldon asked about selling the old street sweeper. Jeff made a motion to allow Dan Winkel to negotiate with a potential purchaser on the old sweeper and to sell the sweeper upon his approval. Clay seconded the motion and the vote carried five ayes.
Eldon mentioned that he is looking for a small (100 gallon) oiler that they could use to patch smaller areas on the streets. He also informed the council that West Plains will be here this week to anchor the poles behind the Cunningham building.
Eldon stated that they will be trimming trees next week and the city crew would pick up limbs that are put out by the curb. The clerk was asked to put this notice on the cable channel.
Greg informed the council that he and Eldon met with County Emergency Director, Scott Davies, and Eldon will be filling out paperwork to get reimbursed by FEMA for the December ice storm cleanup.
Clerks Report
Jerri Senger, City Clerk, asked for permission to attend the annual court clerk’s conference to be held in Hutchinson on April 4th. Carl made a motion to allow her to attend the conference. Jesse seconded the motion and the vote carried five ayes.
The request for a donation to the Lakeside After-Prom Party was discussed. Dan made a motion to give the same amount as last year, $100.00. Clay seconded the motion and the vote carried five ayes.
Council Report
The council discussed their concern about a delinquent account. Greg will visit with the individual.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 7:55p.m.
Jerri Senger, City Clerk
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., February 4, 2008, with mayor Greg Linton presiding and council members Jeff Holling, Jesse Winkel, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance: Jerry Clark, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the January 7th, 2008 meeting were reviewed. Clay made a motion to approve the minutes. Jeff seconded the motion and the vote carried five ayes.
The claims on hand for the month of January 2008, amounting to $37,920.13 plus the outstanding Prairie Land Electric Cooperative bill were reviewed. Jeff made a motion to approve all claims. Jesse seconded the motion and the vote carried five ayes.
Fire Department
Jerry Clark, Fire Chief, presented the council with a list of supplies along with costs that they wish to purchase for the fire department. The council reiterated that he is allowed to spend a total of $10,000.00 this year, his budget plus the extra $2,000.00 approved last month. He was asked to keep track of his spending.
Code Enforcement
Chris Wagner, Code Enforcement Officer, informed the council that he visited with the business owners about vehicles parked around the square. The council was pleased with the improvement and made the decision to not install signs until necessary in the future. He mentioned a few other violations.
Building Permits
Dan made a motion to approve building permit #08-1 for Steve Schmidt to move in a trailer house at 204 N. Nash, with the stipulation that the trailer be properly skirted and that all other city codes be followed. Carl seconded the motion. The vote carried four ayes and one nay, motion carried. Clay made a motion to approve building permit #08-2 for Richard Fox to build a car port over his camper at 105 S. College. Jeff seconded the motion and the vote carried five ayes.
Pick-up Repair
Eldon informed the council that the transmission is going out on the 10-year old blue pick-up; he noted that it has 34,000 miles on it. He has done some checking and for $2,000.00 the transmission can be repaired by Lakeside Service, or we could purchase a different pick-up for around $17,000.00. Eldon mentioned that he would prefer to repair the pick-up and save some money to purchase a different street sweeper. Jeff made a motion to put in the new transmission, seconded by Jesse. Motion carried with five ayes.
ACH Fees
A discussion was held on keeping the rate at $1.10 a month for people having their utility bills paid directly from their bank accounts. The council decided to keep the fee for this service.
Gas Franchise Ordinance
The council reviewed the letter from Kansas Gas Service regarding the renewal of the natural gas franchise fees paid to the city. Clay made a motion to approve the gas franchise ordinance upon the approval of the city attorney. Jesse seconded the motion and the vote carried five ayes.
Employee Report
Eldon presented the council with a letter from Prairie Land Electric Cooperative of estimates for labor and material to replace poles around the city. He mentioned that Prairie Land can replace the poles without turning off the electricity to residents. Eldon prioritized the seven locations on the list that he would like to have done over the next five years. The estimated cost per year is $4,451.00. He asked the council to approve the anchoring of the two poles behind the Cunningham building, because of their condition. Jeff made a motion to keep the plan in mind for the future, but to take care of the anchoring of the poles behind the Cunningham building at the present time. Carl seconded the motion and the vote carried five ayes.
Eldon informed the council there are three poles at the elevator that need to be moved to the north side of Railroad Street. The city crew will be doing the work.
Eldon mentioned that he is working with the Bureau of Reclamation and Prairie Land Electric on the agreement for the line that goes south to the flood gates.
There was a discussion about the recent theft of the car trailer. The council told Eldon to find out if there were damages done to the trailer. Jeff will visit with Jess Hoeme about the procedure to return the trailer.
Clerks Report
Jerri presented the council with financial reports for 2007. She informed the council that the annual pet clinic has been set for Saturday, March 29th to be held at the fire station. The Thank You card was signed by the mayor and council for the City of Banning California for the fire truck. There was a brief discussion about the Historical Society’s request for a donation for the Farmer’s Memorial. Carl made a motion to donate $100.00 to the Historical Society, Dan seconded the motion, and the vote carried five ayes. Jerri informed the council of a delinquent account and a new account to be turned over to the state for collection.
Council Report
Greg mentioned that he visited with Greg German about the website fee increase to $30.00 per month. He also mentioned that Dan Moss requested that Main Street by their house be blocked off so their moving van can park on the street, since they are unable to get into their driveway.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 7:45p.m.
(These are unofficial minutes, until approved at the next council meeting!)
Jerri Senger
City Clerk
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The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., January 7, 2008, with mayor Greg Linton presiding and council members Jesse Winkel, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance: Mary Jo Gruwell, Chad Carter, Pam Suter, Cody Thompson, Dan Geist, Jerry Clark, Garry Clark, Chris Wagner, Attorney Larry Uri, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the December 3rd, 2007 meeting were reviewed. Dan made a motion to approve the minutes. Jesse seconded the motion and the vote carried four ayes.
The claims on hand for the month of December 2007, amounting to $45,032.13 plus the outstanding Prairie Land Electric Cooperative bill and the transfer of $15,000.00 from the light to the general funds were reviewed. Jesse made a motion to approve all claims. Carl seconded the motion and the vote carried four ayes.
Swimming Pool
Pool Manager, Mary Jo Gruwell asked the council if they would pay for certification of new guards and re-certification for existing guards. Carl made a motion to pay for certification and re-certification of lifeguards. Clay seconded the motion and the vote carried four ayes.
Surveillance Cameras
There was a brief discussion on the surveillance cameras. Chad Carter showed the council an infrared light that he would also like to try at no charge to the city. He stated that these lights sell for $132.00. The council gave him the go-ahead to try out the light.
Methodist Church Signs
Dan Geist informed the council that the Methodist Church would like to put up hand-painted signs for Easter around the square. He asked for the council’s approval and mentioned that they would like to do this annually. He stated that the Church would put up the signs, take them down, and store them. Dan made a motion to approve the Methodist Church Easter signs to go up annually around the square. Jesse seconded the motion and the vote carried four ayes.
Fire Department
Jerry Clark, Fire Chief, asked if the fire department would be allowed more budget money to purchase the needed supplies for the department and the new fire truck. Jerry mentioned that they want to improve their ISO rating. Garry Clark presented the council with a list of supplies needed. He stated that they would like to increase their budget for the next three years and spread out the purchases of new supplies. New fans, hose, fittings, tire chains, truck lettering and a thermal imaging camera were a few of the items mentioned that they want to purchase. After some discussion the council allowed them to spend $2,000.00 over their current budget for this year.
Garry was asked to check into the title for the truck and there was some discussion on sending a thank you to Banning California for the truck. The clerk was asked to get a card for the council to sign.
Code Enforcement
Chris Wagner, Code Enforcement Officer, listed a few properties that he is keeping an eye on. He plans to visit with those property owners. The council discussed vehicles that are parked around the square for long periods of time. The attorney mentioned that signs could be put up and enforced. The council asked Chris to visit with business owners and the matter to be put on the agenda next month.
City Codes and Executive Session
There was a general discussion on land use regulations and the current ordinance codes with the attorney.
At 8:20 pm Clay made a motion to go into executive session to discuss attorney-client information for no more than 15 minutes with the council, mayor, attorney and Eldon present. Jesse seconded the motion and the vote carried four ayes.
At 8:30 pm Greg reopened the regular meeting with no decisions being made in executive session.
Carl made a motion to enter into the minutes that an act of vandalism in the city park was detected by surveillance cameras. It is to be reported to the Mitchell County Sheriff’s Department. Clay seconded the motion and the vote carried four ayes.
KDHE Well Loan
The council reviewed amendment #1 to the KDHE loan agreement, decreasing the amount of the loan from $165,000.00 to $139,896.34 for the new wells. Clay made a motion to approve amendment #1 to the loan, Dan seconded the motion and the vote carried four ayes.
Water Emergency Plan
The council reviewed the updated water emergency plan for the city. Jesse made a motion to approve the water emergency plan as written. Dan seconded the motion and the vote carried four ayes.
Ordinance #622 & Resolution #08-1
Clay made a motion to approve Ordinance #622 revising the salaries of officers and employees as set at the December meeting. Seconded by Jesse, motion carried.
Carl made a motion to approve Resolution #08-1, waiving the GAAP for the year ending December 31, 2008. Seconded by Clay, motion carried.
KMEA Membership
There was a brief discussion on becoming a member of Kansas Municipal Energy Agency. Dan made a motion to join KMEA, seconded by Jesse. Vote carried four ayes.
Mileage Reimbursement
Carl made a motion to start paying the same rate as the state of Kansas for private vehicle mileage reimbursement. Clay seconded the motion and the vote carried four ayes.
Historical Society Farmer’s Memorial
There was a brief discussion about the letter received from the Historical Society on the Farmer’s Memorial. The matter was tabled until next month.
Website
The council discussed the work Greg German is doing on the website. Mayor Linton will contact Greg about increasing his annual fee for the website.
CDBG Housing Grant
Greg read the letter we received concerning the housing grant through the Kansas Small Cities Community Development Block Grant Program. Unfortunately we were unsuccessful and our application will not be funded. The letter thanks us for our interest and encourages us to apply for the 2009 program year.
Employee Report
Eldon and the council discussed the 1960 International fire truck. It was decided to put the truck for sale on EBay.
Eldon informed the council that Luke will be attending a small water systems workshop in Salina on January 8th.
Clerks Report
Jerri read thank you notes from Linda Mick, Phyllis and herself for receiving Christmas Bonuses. She also read a note of thanks for the Christmas lights from Ollivia Neifert.
Council Report
Dan mentioned a surplus gravel truck for sale and there was a brief discussion on trucks and equipment.
Greg reported on the Library fundraiser for the new public access computer. Mark & Cheryl Marzolf’s donation helped them meet their needed goal.
A brief discussion was held on the new wells and the electricity that it takes for their operation.
With no other business Carl made a motion to adjourn the meeting. Clay seconded the motion and with four council members voting aye, the meeting was adjourned at 9:13p.m.
(These are unofficial minutes, until approved at the next council meeting!)
Jerri Senger
City Clerk
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