June 03, 2013
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., June 3rd, 2013 at City Hall, with Acting Mayor Sheila Paxson presiding and council members Lindsey Clark, Larry Wheeler, and Barry McPeak present. Also in attendance: Barbara Axtell - Beloit Daily Call, Michelle Huddle, Shane & Jo Abram, Mike Schrant – KDNS, Chris Wagner, Attorney Katie Cheney, Eldon Behymer, and Jerri Senger.
Official Oaths Katie J. Cheney took her official oath of office and seat at the council table.
Minutes & Claims The minutes of the May 6th, 2013 meeting was reviewed. Barry made a motion to approve the minutes. Lindsey seconded the motion and the vote carried with three ayes. The claims on hand for the month of May amounting to $37,926.33 plus the outstanding WAPA and Mid-Kansas Electric bills were reviewed. Larry made a motion to approve all claims. Barry seconded the motion and the motion carried with three ayes.
Annual Audit Michelle Huddle, auditor with Swindoll, Janzen, Hawk & Loyd, went over the annual audit report – page by page. She said that she didn’t have to make any adjustments this year and the financial statements looked great. She suggested the city get a current copy of the Kansas Municipal Audit and Accounting Guide (KMAAG) which would cost around $90.00. She also suggested the council review all financial statements before they are given to the auditor each year. She said they suggest we have a policy and procedures manual, relocate the Mayor’s stamp, need a fixed asset inventory, and have monthly receipts be reconciled with the billing software and reviewed by the council. Larry made a motion to approve the annual audit report. Lindsey seconded the motion and the vote carried with three ayes.
Public Comment Shane & Jo Abram asked the council permission to have three dogs. Larry made a motion to approve the third dog. Barry seconded the motion and the vote carried with three ayes.
Code Enforcement Chris Wagner reported that he tries to come through town once a week. He gave a list of folks he sent letters to and those he has visited with. He noted that on a couple properties he may need to have the city attorney send a letter, if progress is not made soon. He asked the clerk to order door hangers, to help contact property owners.
Annual Appointments Sheila read the following appointments made by Mayor Duskie:
Council President Sheila
Paxson
City Attorney: Katie J. Cheney City Official Paper: Cawker City Ledger Financial Institution: Central National Bank City Clerk: Jerri Senger City Superintendent: Eldon Behymer City Maintenance: Devon Housh City Maintenance: Daniel Firebaugh City Treasurer: Linda Mick Fire Chief: Jerry Clark Assistant Fire Chief: Garry Clark Insurance Agency: Linton Insurance
Light Committee: Ch: Tracy Anderes, Sheila Paxson, Larry Wheeler Water/Swim Pool Committee: Ch: Lindsey Clark, Larry Wheeler, Tracy Anderes Street/Alley/Sidewalk Committee: Ch: Larry Wheeler, Barry McPeak, Lindsey Clark Park/Building Permit Committee: Ch: Barry McPeak, Tracy Anderes, Sheila Paxson Cemetery Committee: Ch: Sheila Paxson, Lindsey Clark, Barry McPeak Budget Committee: Ch: Ryan Duskie and all Council Members
City Council Meetings: 1st Monday night each month at 7:00 p.m., unless a Holiday, then will be held the following night. Authorize Clerk to pay payroll 1st of each Month. Authorize City Clerk to pay bills prior to meeting night to avoid paying penalties. Lindsey made a motion to approve the Mayor’s appointments. Larry seconded the motion and the vote carried with three ayes.
Pool Slide The council discussed replacing the pool slide that had deteriorated and had to be removed. Larry made a motion to purchase a new slide under $2,000.00. Lindsey seconded the motion and the vote carried with 2 ayes and Barry voting no.
Law Enforcement The council noted seeing a little law enforcement in town. It was asked if Sheriff Daugherty had been called.
Utility Rates Barry asked if connect fees could be increased. He mentioned that there are so many disconnects and re-connects in town. Lindsey commented that she would like the minimum charges kept at even amounts, maybe increase twenty-five or fifty cents, and then she suggested a smaller increase per kWh. The council also discussed a $5.00 add-on fee for water tower repair. The topic was tabled until the full council is present.
LED Street Lights The council tabled the LED street lights for now.
Library Appointments Barry made a motion to appoint Peg Hartman and Roberta Kusler to the Library Board, each for a four-year term, effective immediately. It was noted that the Library Board is looking for a Treasurer.
Public Relations Mike Schrant informed the council that he will be working for the Waconda School District as their Marketing Director. He said that he will be working with all four communities in the district and will help promote each of those communities as well. He informed those present some of his plans for his new position. He added that he will still cover the Glen Elder and Cawker City council meetings for the radio station.
Building Permit Barry made a motion to approve building permits: #13-15 a patio and new sidewalk for John Senger at 300 N. Nash, #13-16 tower upgrades for Verizon Wireless. Lindsey seconded the motion and the vote carried with three ayes.
Employee Report Eldon reported that they received the new bobcat skid loader today from White Star. He said he went with another company since the last one would not get back with him after the representative he had dealt with left the company. He said the only change with White Star is they will be trading every 12 months instead of every 18. Eldon stated that they would be trading for the same money. Eldon asked if he could plant grass on the big empty lot on the south side of the square. He said that Farmway Coop would purchase the Buffalo Grass Seed, if we would plant it and maintain it. The council Okayed the project. Eldon informed the council that Stuart Porter from Schwab-Eaton suggested the company that quoted the water tower project was overpriced. Schwab-Eaton can spec the project, bid the project to contractors, hire and over-see the work. The council would like to get the finances in order for the project then invite Stuart to a council meeting. Lindsey reviewed the contract with Alltel/Verizon Wireless. She said we need to be careful around Verizon’s equipment when painting the tower, and let them know in advance before we begin working on our water tower.
Clerk’s Report The Clerk informed the council we received the first quarter bushel check off money, $1,667.77. The Clerk read off a couple different quotes for a new fax/copier/scanner. She felt the LexMark 464 would be the best as it has all the features needed and costs less than two cents per copy. Larry made a motion to order the LexMark 464 from Central Office Service & Supply for $995.00. Lindsey seconded the motion and the vote carried with three ayes. The Clerk informed the council that the KDOT sign renewal fee is due again. This fee is $150.00; it is paid every two years and is for both of Wayne’s advertisement signs. The council will visit with Wayne about this and his contract. The Clerk presented the Fireworks Sale License request from Shauna Remus. It was noted that the fireworks ban was lifted last August. Larry made a motion to approve the fireworks sale permit for Shauna. Barry seconded the motion and the vote carried with three ayes. The Council reviewed the request from the newly formed Waconda Lake Fireworks Association. Barry made a motion to donate $250.00 as in the past to the fireworks display at the lake. Lindsey seconded the motion and the vote carried with three ayes.
Council Report Larry stated that Perry Copeland asked if he can put up his business sign on the south edge of his lot. The council felt this would be fine as long as it did not block the corner, so vehicles at either street could see oncoming traffic. Lindsey asked if the lot between the senior center and Wayne’s would possibly be for sale for a business. The council loved this idea and said yes. Sheila wanted to thank the city crew for how nice the square looked for Memorial weekend. Larry thanked the city crew for their help cleaning up his roof after the storm. Sheila and the council thanked Kylie Moore for doing a fantastic job cleaning up the pool after the storm.
With no other business Larry made a motion to adjourn the meeting. Barry seconded the motion and with four council members voting aye, the meeting was adjourned at 8:47 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
May 06, 2013
Official Oaths The re-elected mayor and council members Lindsey and Sheila took their official oath of office.
Minutes & Claims The minutes of the April 1st, 2013 meetings were reviewed. Barry made a motion to approve the minutes. Lindsey seconded the motion and the vote carried with five ayes. The claims on hand for the month of March amounting to $55,129.95 plus the outstanding Mid-Kansas Electric bill were reviewed. Larry made a motion to approve all claims. Sheila seconded the motion and the motion carried with five ayes.
KDOT Mayor Duskie asked Leland Tice from KDOT for a timeline on the bridge project. Leland stated that 2 working days have been added to the project due to replacing more of the original bridge foundation, so they have 50 working days left on the contract. He noted that the contractors get in about 15 or 16 working days per month. Leland predicts the project to be completed around the first of September. He said they plan to pour the deck in a couple weeks, then that needs to cure. He then listed several other tasks that need to be done before the bridge is completed. Larry asked if this project will in the end take a year to complete, to which Leland answered yes. Larry mentioned that he is concerned about the condition of our streets, as they are in really bad shape due to the high traffic volume. Leland said when the weather gets hot, the streets will get worse. The council voiced concern about the condition of the streets when the project is complete and asked if they will be returned to pre-project condition. Leland said that money is very tight right now.
Water Tower Jake Dunger from Utility Services was present and the council reviewed his proposed maintenance plan for re-painting and maintaining the 200,000 gallon water tower for the next ten years. The maintenance plan fee is $25,947.00 per year for the first seven years and $12,960.00 for the last three years, interest free. It was noted that in ten to twelve years the tower will need to be re-painted again. Jake stated that they stand behind their work and have 150 tanks in Kansas with this same type of maintenance plan. He mentioned that his company is celebrating their 50th year in business and was founded in Pittsburg, Kansas. He said if a tower is maintained properly it will last forever. He stated their plan is a “proactive maintenance” plan. They will be responsible for the tank and essentially over the 10-year plan the city will pay for both interior and exterior painting jobs. The council asked how long the tank will be out of use while his company is re-painting the tank. Jake said approximately four to six weeks. He also mentioned that the first payment would be due 30 days after the job is complete. The council tabled making a decision on the plan until next month when more information can be gathered on how to pay for this project. The council also mentioned purchasing a “freak drive” to use while the tank is down so water isn’t wasted down the gutters.
CDBG Grant Ryan informed the council that the housing grant board met last Thursday and would like permission to open the target area up to include the old target area. He said we have approximately $157,000.00 left in the grant and are having trouble finding qualified homes in the current target area to rehab. The housing plan will have to be amended to add “homes receiving assistance from the past Housing Rehabilitation grant are not eligible.” Larry made a motion to approve the recommendations of the housing board to open up the target area, and send a letter to the state for approval. Sheila seconded the motion and the vote carried with five ayes.
Law Enforcement The council reported that the traffic on the detour is going faster than the speed limit. They are also disappointed that officers have not been seen in town as much as before. Ryan will visit with Doug Daugherty.
Utility Rates The council set up a work session on Monday, May 20th at 7:00 pm to discuss utility rates.
LED Street Lights The council tabled this topic for now.
Ordinances Lindsey made a motion to approve building permit application fee ordinance #667. Tracy seconded the motion and the vote carried with five ayes. Lindsey made a motion to approve ordinance #668 establishing a capital improvement fund for the city. Larry seconded the motion and the vote carried with five ayes.
Pool Rates The council felt it best to leave the pool rates the same as last year.
Building Permit Tracy made a motion to approve building permits: #13-11 a new garage for Brent Cunningham at 316 N. High, #13-12 a deck for Pat Krontz at 200 N. College #5, #13-13 a new garage for Ryan Duskie at 217 N. Hobart – pending paperwork, and #13-14 a walkway and patio for Thomas Depew at 308 E. Main. Barry seconded the motion and the vote carried with five ayes.
ATV Permits Tracy made a motion to approve ATV permits: 2013#9, 10, 11, and 12 – for PPP, LLC. Barry seconded the motion, the vote carried with five ayes.
Clerk’s Report The Clerk asked about putting the bushel money into the Capital Improvement Fund instead of the Special Highway fund. The council asked to have this on the agenda next month. The council re-appointed Clerk Senger as a KMEA board member. The clerk mentioned that a new copy/fax machine is needed at City Hall. The council asked her to check into getting a scanner/copier/fax all in one machine and report back at the next meeting.
Council Report The council discussed several streets that need repair as they hold water along the gutters. These streets will be added to the Capital Improvement Plan. It was asked to have the Hiserote property added to the Code Enforcement list. It was asked about having a bathroom in the square. It was noted that there is no sewer in the square.
With no other business Larry made a motion to adjourn the meeting. Barry seconded the motion and with five council members voting aye, the meeting was adjourned at 8:48 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger , City Clerk
April 01, 2013 The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., April 1st, 2013 at City Hall, with Mayor Ryan Duskie presiding and council members Lindsey Clark, Larry Wheeler, Barry McPeak, Sheila Paxson, and Tracy Anderes present. Also in attendance: Barbara Axtell - Beloit Daily Call, Mike Schrant – KDNS, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims The minutes of the March 4th & 7th, 2013 meetings were reviewed. Barry made a motion to approve the minutes. Sheila seconded the motion and the vote carried with five ayes. The claims on hand for the month of March amounting to $31,924.64 plus the outstanding Mid-Kansas Electric, attorney and a couple other small bills were reviewed. Larry made a motion to approve all claims. Tracy seconded the motion and the motion carried with five ayes.
Code Enforcement Report Chris Wagner reported that he will be sending letters to Joe Smith and Thomas Depew. He said that he will call Molly McDonough and Kay Dahl. There was some discussion on the number of vehicles allowed to be parked on a property.
Law Enforcement The council reported that law enforcement is doing a good job. It was mentioned that the bridge is progressing nicely.
Building Permit Fees The council discussed increasing the building permit application fees. Lindsey made a motion to charge a minimum application fee of $25.00 or .25% of the total cost of the building project – whichever is greater. Excluding sidewalks the city already pays an amount per square foot on. Tracy seconded the motion and the vote carried with five ayes.
Bushel Money Eldon stated that he would like to see the council put the Coop bushel money into the special highway fund so we could hire the company to come do our streets every three years. He recommends having around $70,000.00 to have the job done. The council liked the idea of putting the money in the highway fund, as long as it could be pulled back out if needed. The Clerk will check on this. Larry made a motion to put the bushel money into the special highway fund with a cap at $100,000.00 of bushel money in the fund. Lindsey seconded and the vote carried with five ayes.
City Attorney Brenon sent a text to the Mayor to inform him that he has been trying to keep his position with Glen Elder, but is being forced by the City of Beloit to resign. There was some discussion on four other attorneys in the area, their rates and experience. Larry made a motion to hire Katie Cheney, after receiving a resignation from Brenon. Barry seconded the motion. The vote carried with three ayes, Tracy voted no and Lindsey abstained from the vote.
LED Street Lights Eldon gave the council a report on street lights. The City has 115 street lights, 103 – 100 watt high pressure sodium lights and 12- 175 watt mercury lights around the square. His report stated the 100 watt lights use an average of 2.3kw per night, and the 175 watt mercury lights use 2.8 per night. LED lights use .5 for the smaller lights to .8 for the larger lights per night. The large LED lights cost $250.00 and the smaller cost $150.00. The Mayor mentioned that he would like to see all the lights in town switched to LED. He said the initial cost is high but once in use the city would save money on electrical usage. He would like the square done first, with a plan to replace the other lights over a set time period. There was some discussion on which lights to be put up around the square, the large or small LED lights, along with the number of lights needed. The city crew will install one of each LED around the square and the council will make a decision on the matter at the next council meeting.
Utility Rates The Clerk is waiting to hear back from KMEA on the average utility rates in the state. She was asked to call Kansas Rural Water Association as well. The topic was tabled until next month.
Water Tower Eldon is waiting on another bid to clean and paint the water tower. He said he will have a company representative come visit with the council. The matter was tabled until next month.
Building Permit Larry made a motion to approve building permits: #13-9 – a dog pen/house for Andy Gruwell at 117 N. Marshall. #13-10 - a storage shed for Charla Monty at 213 N. Vine. Sheila seconded the motion and the vote carried with five ayes.
ATV Permits Larry made a motion to approve ATV permits: 2013#8 – for Larry Hiserote. Barry seconded the motion, the vote carried with five ayes.
Employee Report Eldon reported the sand filters at the pool have been repaired and we can get all the work quoted on both bids for the approved price from last month, due to the savings on the filter job. Eldon said that he would like to get approval to vacuum and clean sewer lines around town. He stated that it will cost .65¢ per foot and we have 28,000 feet of sewer main in town. He noted that we would just clean the eight inch mains. He suggested the council approve a certain amount of feet to be cleaned each year. He added that there is a company coming in the near future to do work in Cawker City and Downs. He would like to coordinate with them. Eldon mentioned a billing error that will be refunded to a customer.
Clerk’s Report The Clerk asked if the Daycare could have a pool pass like last year, $170.00 for the kids and employees. The council felt that would be fine. There was some discussion on appointing KMU voting delegates; however no one will be attending the conference this year.
With no other business Larry made a motion to adjourn the meeting. Tracy seconded the motion and with five council members voting aye, the meeting was adjourned at 8:30 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
March 07, 2013 Special
The Glen Elder City Council met in special session on Thursday night at 5:30 p.m., March 7th, 2013, with Mayor Ryan Duskie presiding and council members Sheila Paxson, Lindsey Clark, Larry Wheeler, Barry McPeak, and Tracy Anderes present. Also in attendance: City Supervisor Eldon Behymer, and City Clerk Jerri Senger.
The agenda of this special meeting was to conduct interviews for the maintenance position.
At 5:30 p.m. Lindsey made a motion to go into executive session for two hours for the consideration of non-elected personnel with the mayor, council, Eldon and applicants present. Tracy seconded the motion, and the motion carried with five ayes. With no decisions being made in executive session, the mayor re-opened the regular meeting at 7:30 p.m. Sheila made a motion to hire Devon Housh for the maintenance position at $12.50 per hour. Larry seconded the motion and the vote carried with five ayes. The Mayor contacted Devon and the clerk will send letters to the other applicants.
With no other business Larry made a motion to adjourn the meeting. Lindsey seconded the motion and with five council members voting aye, the meeting was adjourned at 7:57 p.m.
Jerri Senger, City Clerk (These are unofficial minutes, until approved at the next council meeting!)
March 04, 2013
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., March 4th, 2013 at City Hall, with Mayor Ryan Duskie presiding and council members Lindsey Clark, Larry Wheeler, Barry McPeak, Sheila Paxson, and Tracy Anderes present. Also in attendance: Barbara Axtell - Beloit Daily Call, Mike Schrant – KDNS, Carma Weber, Tim Fossett, Brittany Winkel, Devin Sun, Carol & Gene Torkelson, Scott Wright, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims The minutes of the February 4th, 2013 meeting were reviewed. Barry made a motion to approve the minutes. Larry seconded the motion and the vote carried with four ayes. The claims on hand for the month of February amounting to $37,105.53 plus the outstanding Mid-Kansas Electric bill were reviewed. Sheila made a motion to approve all claims. Lindsey seconded the motion and the motion carried with four ayes.
City Regulations Question Carma Weber introduced herself, owner of the Lion Heart Inn in Downs; she is considering purchasing the Fitzgerald home. She had a list of questions for the council mostly concerning the rules on having animals. She asked if she can board dogs in the old kennel. She informed the council she has four hunting dogs herself and would possibly breed one of the females. She said she would sell the puppies as they are a rare breed. She asked if she can have chickens, and if she can board horses or other large animals in the stall/pasture facility. She also asked if she could turn the home into a bed and breakfast. The council told her that horses are okay in the facility and chickens kept in would be fine also. They added with any of her animals if complaints were received then the matter would need to be re-evaluated. The council said it would be okay and up to her if she turned the house into a bed and breakfast. They thanked Carma for coming and asking these questions.
Conflict of Interest Hearing Promptly at 7:15 pm Mayor Duskie opened the conflict of interest hearing on the CDBG grant. The lowest bidder on the Swickard house is their son-in-law, Randy Kusler. The council didn’t feel this is a problem and with no comments from the public, Mayor Duskie closed the hearing. Carol said that she will have Brenon send a letter to the state concerning the conflict of interest hearing.
Code Enforcement Report Chris Wagner reported that he will be keeping an eye on the east part of town, as he feels it will need some spring cleaning.
Law Enforcement The council reported that they haven’t had any problems and law enforcement is doing a good job.
Utility Rates The council will have a work session on Monday, March 18th at 7:00 pm to discuss utility rates. The topic was tabled until next month.
Daycare Reports The council reviewed the daycare yearly financial report on 2011 and 2012. They commented that it is good to see they are in the black.
Land Contract The council reviewed the land contract drafted by Odle. Larry Wheeler said that Jerry Heinen contacted him and if Becker wants to tie into Heinen’s sewer, they will have to do it through the courts. The council discussed Mike putting in his own septic system. Eldon will check with the state concerning any regulations. Lindsey commented that she would feel better having a firmer idea of what is needed for the utilities for Becker, before he signs the contract. After more discussion, Barry made a motion to have Mayor Duskie sign the contract and allow Mike to sign the contract when he feels comfortable and has gathered all the information he needs. Tracy seconded the motion and the vote carried with four ayes, Lindsey abstained.
Building Permit Barry made a motion to approve building permits: #13-6 – a new 80x75 commercial shop for Mike Becker at 612 N. Center. #13-7 - a new 40x60 storage building for Bob Cunningham at 400 N. Center. Tracy seconded the motion and the vote carried with four ayes, Lindsey abstained.
ATV Permits Sheila made a motion to approve ATV permits: 2013#6 – for Rodger & Jerri Williams, 2013#7 – for Art & Pat Duerksen. Lindsey seconded the motion, the vote carried with five ayes.
Housing Board Larry made a motion to accept the resignation of Crystal Cunningham from the Glen Haven Housing board and the appointment of Mary Winkel to fill the one year position on the board. Sheila seconded the motion and the vote carried with five ayes.
Scott Wright, attorney at law, introduced himself and told the council some of his work background. Scott works in Brenon Odle’s office and said that he would like to have the opportunity to work for the City of Glen Elder.
Executive Session Lindsey made a motion to go into executive session for 30-minutes to discuss non-elected personnel with the mayor and council present. Tracy seconded the motion and the vote carried with five ayes. At 8:20 pm Mayor Duskie re-opened the regular meeting with no decisions being made in the executive session. The Mayor and council decided to hold a special meeting on Thursday, March 7th at 5:30 pm to conduct job interviews on the six applicants received. Ryan and Eldon will come up with a list of interview questions.
Employee Report Eldon reported that the pool is showing its age and needs some repairs. He said he would like to get the filters repaired as soon as possible. McKee’s quote to repair the sand filters is $5,639.00. He also presented the council with a quote from McKee to repair the brick & tile around the pool, for $3,750.00, but he feels he may be able to make those repairs. Sheila made a motion to spend $5,639.00 to have the sand filters repaired. Larry seconded the motion and the vote carried with five ayes. Eldon said that he would like to purchase an 18” backhoe bucket to use when digging up water meters. He said that he is still doing some checking into prices and will get back with the council on this. Eldon reported that he will be hiring Stanten Krone and Zach Brummer again for summer help. He said both guys have busy schedules and it would be like having one employee for the summer.
Clerk’s Report The Clerk mentioned the 4th quarter bushel check-off money received from Farmway Coop. She also noted that the insurance premium renewal information was received.
Council Report Larry is concerned about how the streets on the detour are falling apart. Eldon said that the state will come in and make the repairs needed and should leave us with good streets when done.
With no other business Larry made a motion to adjourn the meeting. Lindsey seconded the motion and with five council members voting aye, the meeting was adjourned at 9:00 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
February 04, 2013
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., February 4th, 2013 at City Hall, with Mayor Ryan Duskie presiding and council members Lindsey Clark, Larry Wheeler, Barry McPeak, and Sheila Paxson present. Also in attendance: Bill Hagman - Beloit Daily Call, Mike Schrant – KDNS, Mike Becker, Tracy Anderes, Michelle Winkel, Michelle Hahn, Kevin Noller, Mike & Linda Riley, Leslie & Carson Clark, Heather Hartman, Tracy Diel, Dawn Porter, Shea Callaway, Candi & Randy Kusler, Jerry Clark, Stephanie Watson, Chris Wagner, Eldon Behymer, Attorney Odle, and Jerri Senger.
Council Appointment Mayor Duskie stated that he found someone to fill his vacated council position, Tracy Anderes. Lindsey made a motion to approve Tracy Anderes to fill the council position until 2015. Sheila seconded the motion and the vote carried with four ayes. Tracy took the official oath of office and then took her seat at the council table.
Minutes & Claims The minutes of the January 7th 2013 meeting were reviewed. Sheila made a motion to approve the minutes. Barry seconded the motion and the vote carried with five ayes. The claims on hand for the month of January amounting to $50,388.31 plus the outstanding Mid-Kansas Electric bill were reviewed. Sheila made a motion to approve all claims. Barry seconded the motion and the motion carried with five ayes.
Public Comment Fire Chief, Jerry Clark, asked to have Paul Schaar appointed to the fire department. Ryan appointed Paul as a fireman, with the council’s approval.
Utility Bill Concern Mike Riley addressed the council, he said he purchased a new lodge on January 15th and came in on the 16th to have the utilities switched into his name. He said the meters were read on the 18th and he was charged the full monthly minimums on all utilities. He noted that he couldn’t have used the trash, as trash is picked up on Tuesdays and the 16th was on a Wednesday. He added that he did not use any water those days and he was charged for water and sewer as well. Mr. Riley suggested pro-rating the utilities. The council informed him they will do some research on the issue.
Daycare Lindsey Clark asked the Daycare representatives for a complete financial report for all of 2012. The council asked for explanation on some of the items on the quarterly financial reports given to them at the January meeting. The council mentioned they would like to see the Daycare in the black since the City is paying so many of their bills. Dawn Porter added that the daycare had some large expenses, like a new copy machine and getting the rugs cleaned. Tracy Diel, Daycare Administrator since September, reported that payroll was higher last quarter due to turnover in employees and she said it will be better this quarter since she will be working more on the floor herself. Diel reported the Daycare is serving 16 families and at this time they only have openings for toddlers. Sheila Paxson asked if they have minimum rates, to which Porter replied, “Yes.” Porter explained that they have a set minimum rate for full-time kids as well as a minimum of $25.00 per day for drop-ins. Michelle Hahn added that they have been holding two fundraisers per year and plan to have a third this year. Diel stated that she plans to contact North Central Regional Planning Commission to see if there are any grants or other funding the Daycare could utilize. The council asked about state regulations on the daycare. Porter & Diel replied that they have far more, as well as stricter regulations than childcare in homes.
Land Mike Becker offered the council $4,000.00 for the land, plus the electrical expense along with the $1,000.00 deposit he has already paid. There was some discussion on sewer connection for his building. Mike mentioned that he has done some checking and a septic system would cost him around $2,200.00 to $3,200.00. Brenon Odle added that he has reviewed the old minutes and the line behind Heinen’s is maintained by the city and thus Becker could tie into that line. Mike said the plans are to start on the building in mid April and have the business up and running by June 1st. Brenon will draw up a contract, with closing and possession on or before March 31st. Larry asked if the property would be kept clean, and Mike responded definitely that is his plan. Larry added that he is glad to see another business on the hill. Larry made a motion to accept Mike Becker’s offer of $4,000.00 plus the electrical expense and deposit for the land on Waconda Hill’s subdivision. Sheila seconded the motion and the vote carried with five ayes.
Code Enforcement Report Chris Wagner asked if there was anything the council wanted him to check into. The council asked him to contact Augustine about the car trailer parked on the south side of the square. The council also asked for him to contact Rominger about the “for sale” suburban parked on the square again.
Law Enforcement The council members reported seeing more law enforcement lately. They are pleased with the job they are doing and feel the new signs are helping. Mayor Duskie reported on his personal experience early one morning with law enforcement, stating that the officer did a very good job of patrolling Glen Elder.
CDBG Grant Mayor Duskie informed the council that there are three homes in the next round to be rehabilitated with the CDBG grant. He stated that bids went out and a housing board meeting was held last Thursday to select contractors for the council’s approval. D. Johnston’s house came in at $17,250.00 to Mitre Box Construction, with M & R Building as a second choice for contractor with a bid at $20,800.00. M & R Building was the lowest bid on the E. Linton house, at $19,500.00, no other contractor bid was accepted as the other bid was over the $20,000.00 limit. The Housing Board selected Walnut Creek Construction as the lowest bid on the C. Swickard house at $18,880.00; the other two bids were far over the $20,000.00 limit. It was noted that Randy Kusler, owner of Walnut Creek, is the son-in-law of Swickard and a request will be sent to the state for their approval of the conflict of interest before the job can be awarded to Walnut Creek. Barry made a motion to approve all the contractor recommendations made by the housing board. Sheila seconded the motion and the vote passed with five ayes. Ryan added that there are enough grant funds left after doing the first eight homes to complete five or maybe six additional homes. A notice has been put on the local cable channel and it may come down to the council soliciting homeowners to apply. The council wants to spend all the grant money available.
Utility Rates The council discussed staying on top of the utility rates and asked to have topic on the agenda for next month. Mayor Duskie said that no one wants to see an increase in utility rates, but you can’t continue to take from one fund to keep another afloat. Attorney Odle mentioned that the council might look into a franchise fee to stay ahead of the constant increasing utility rates. The council asked the clerk for profit reports on water, electricity, sewer and trash for the last three years and to check with area towns on their utilities. The topic was tabled until next month.
Building Permit Tracy made a motion to approve building permits: #13-2 – a new 24x40 building and privacy fence for Perry Copeland at 308 N. Main, #13-3 a car port and dog pen for Christine Winkel at 304 N. Hobart, #13-4 enlarge a garage for Kevin Noller at 216 N. Vallette, and #13-5 to move in display barn and shed for Perry Copeland onto his back lots. Lindsey seconded the motion and the vote carried with five ayes.
ATV Permits Lindsey made a motion to approve ATV permits: 2013#1 – for Darrell and Jeffrey Parker, 2013#2 – for John Cunningham, 2013#3 – for Mike & Linda Riley, 2013#4 – for Nathan & Tracy Anderes, 2013#5 – for Rick & Mary Jo Gruwell. Sheila seconded the motion, the vote carried with four ayes and Tracy abstained from the vote.
Employee Report Eldon reported that the average selenium in the water for the last quarter was high again and a letter will need to be sent out to residents.
Clerk’s Report The Clerk briefly mentioned the list of delinquent customers sent in to the state set-off program for collection.
Council Report Sheila asked Eldon if he had a list of projects for the next three to five years, which can be used for budgeting purposes. Eldon stated that he did have such a list. Mayor Duskie announced that Jim Tietjens, Park/Cemetery Superintendent, will be retiring on February 28th as he now has his 85 points. The council agreed that Jim has done a wonderful job while working for the City and they appreciate all his dedicated work. Ryan mentioned that after Jim has started his retirement paperwork, decisions on advertisement and applications can be made at that time.
With no other business Tracy made a motion to adjourn the meeting. Lindsey seconded the motion and with five council members voting aye, the meeting was adjourned at 8:20 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
January 07, 2013
Minutes & Claims The minutes of the December 3rd & 10th, 2012 meetings were reviewed. Barry made a motion to approve the minutes. Lindsey seconded the motion and the vote carried with four ayes. The claims on hand for the month of December amounting to $37,883.16 plus the outstanding Water Products and Mid-Kansas Electric bills were reviewed. Sheila made a motion to approve all claims. Larry seconded the motion and the motion carried with four ayes.
Land Mike Becker wants to bring an ag & auto repair business into town. He said that he has free land offered to him in Cawker City, but he prefers to have his business here in Glen Elder and likes the location on the hill. Mike added that he would like to be up and running by harvest time. He said that he has limited funds and asked for permission to investigate the ground for sale. He is concerned about the footings for the building as well as digging for a sewer line. There was some discussion on electrical needs for his business. Eldon will get Mike a cost estimate on getting electricity to his new building. The council gave him permission to take a backhoe on the property for sale to figure out the footings and sewer potentials, flag the building, and figure out how much dirt will be needed to level out the property. Mike informed the council that he will present them with a reasonable offer for the property.
Code Enforcement Report Chris Wagner reported that the blue car parked across the sidewalk has been moved. He added that he will visit with Todd Odle about the trailer parked in the street, which is illegal this time of year due to city ordinance. The council was pleased the “for sale” suburban that was parked on the square is now moved.
Law Enforcement The council members like the electronic speed signs in town, but commented that they have not seen as much law enforcement as in the beginning of the project. The Mayor will call Doug Daugherty.
Ordinance #666 Lindsey made a motion to approve Ordinance #666 amending the wage ordinance for employees. Sheila seconded the motion and the vote carried with four ayes.
Resolution #13-1 Barry made the motion to approve Resolution #13-1, authorizing the wavier of the requirements of using generally accepted accounting principles for the year ending December 31, 2013. Lindsey seconded the motion and the vote carried with four ayes.
Sewer Pump Eldon informed the council that Enviro-Line is the only dealer of Meyer sewer pumps. He did get bids from a couple other companies, but they purchase the pumps from Enviro-Line and then add $1-2,000.00 to the original pump cost. Eldon said the company from Ellis that repaired the sewer pump did the job much cheaper than expected. He added that we will need to get the guide rails repaired. He did find someone from Wichita that will work on the rails for $600.00 per day, and estimates the project would only take a day. Eldon asked the council for permission to purchase a new pump. He said that he would like to wait for warmer weather to put in the new pump and have the guide rails repaired. The estimated total project cost is around $8-9,000.00. Eldon added that the guy from Wichita is interested in the two dry well pumps the city owns that are no longer of any use. It was mentioned that maybe there could be some bartering for the rail repairs and the dry pumps. Larry made a motion to allow Eldon to order the new sewer pump with cord. Lindsey seconded the motion and the vote carried with four ayes.
Daycare Reports The council reviewed the daycare reports; however they need the daycare board to come to the next council meeting to explain the reports in detail.
Library Board Larry made a motion to approve the changes to the library board as presented. Lindsey seconded the motion and the vote carried with four ayes.
Building Permit Larry made a motion to approve building permit #13-1 – a new house for Brent Cunningham at 316 N. High. Lindsey seconded the motion and the vote carried with four ayes. It was noted that buildings must be started within the six-months of approval of the permit application.
Employee Report The council asked Eldon if there were any problems with folks parking on the street when the crew was trying to remove snow. He said that there wasn’t much of a problem. Eldon reported that he had to take the jackhammer in to be repaired. He added that snow removal was a little rough on equipment as both blades broke. He informed the council that he will be on medical leave for 10 days, starting on Friday.
Clerk’s Report The Clerk presented the council with emails from Beloit, Downs and Cawker on the fees they charge for building permits. After some discussion Larry made a motion to set the building permit fee at $25.00. The motion died due to lack of a second. The topic was tabled for now, but will be reviewed in the future. The Clerk gave the Mayor and both council members up for election the new information brochures on elections. It was noted that the filing deadline is Tuesday, January 22nd at noon. The council asked the clerk to put some information on the local cable channel.
With no other business Larry made a motion to adjourn the meeting. Sheila seconded the motion and with four council members voting aye, the meeting was adjourned at 8:30 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
December 10, 2012
The Glen Elder City Council met in special session on Monday night at 7:00 p.m., December 10th, 2012 at City Hall, with Mayor Ryan Duskie presiding and council members Barry McPeak, Sheila Paxson, Lindsey Clark and Larry Wheeler present. City Clerk, Jerri Senger was also in attendance.
Resolution 12#6 Larry made a motion to approve resolution #12-6 as written. Lindsey seconded the motion and the vote carried with four ayes.
Executive Session At 7:15 p.m. Lindsey made a motion to go into executive session for 30 minutes with the attorney, mayor, council, and clerk for a discussion on attorney-client matters. Sheila seconded the motion and the vote carried with four ayes. At 7:45 p.m. Lindsey made motion to extend the executive session for another 20 minutes. Sheila seconded that motion, motion carried with four ayes. At 8:05 p.m. Mayor Duskie reopened the regular meeting with no decisions being made in executive session.
Property for Sale Larry made a motion to sell the north piece of Tract A on the Waconda Hills division for $8,500.00 to anyone who wants to put in a business, with restrictions set by the council. Lindsey seconded the motion and the vote carried with four ayes.
With no other business Barry made a motion to adjourn the meeting. Sheila seconded the motion and with four council members voting aye, the meeting was adjourned at 8:12 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
December 03, 2012 The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., December 3rd, 2012 at City Hall, with Mayor Ryan Duskie presiding and council members Lindsey Clark, Barry McPeak, and Sheila Paxson present. Also in attendance: Bill Hagman - Beloit Daily Call, Kevin Noller, Mike Schrant – KDNS, Heather Hartman, Attorney Brenon Odle, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims The minutes of the November 5th, 2012 meetings were reviewed. Barry made a motion to approve the minutes. Sheila seconded the motion and the vote carried with three ayes. The claims on hand for the month of November amounting to $36,850.35 plus the outstanding Mid-Kansas Electric bills were reviewed. Sheila made a motion to approve all claims. Lindsey seconded the motion and the motion carried with three ayes.
Public Comment Heather Hartman, Mitchell County Community Development Director, mentioned that there is a CDBG Downtown Commercial Rehab Grant available. The council thanked her for the information, but Glen Elder does not have any properties that qualify at this time.
Code Enforcement Report Chris Wagner didn’t have much to report. He contacted a couple property owners last month and is keeping an eye on a few others. Parking across the sidewalks was briefly discussed. The council would like residents to show pride and respect to others by not blocking the sidewalks. There is some concern about pedestrians having to go out into the street to get around vehicles, especially during the detour with the high traffic.
Law Enforcement The council mentioned that law enforcement has been seen in town more within the last month, with construction to begin this week on the bridge north of town. After some discussion the council would prefer to make law enforcement a long-term commitment instead of short term, due to the large expense. At this time the council would like to give the county the opportunity to take care of law enforcement, and tabled the decision to start city enforcement. The council did ask to have law enforcement on the agenda for next month.
Ordinance #665 Lindsey made a motion to approve Ordinance #665 which establishes building permit guidelines, including new building lines. Sheila seconded the motion and the vote carried with three ayes. The council briefly discussed increasing the building permit fees and asked the clerk to find out what area towns charge. Attorney Odle added that a change in the fee would simply require an amendment to the fees section of the ordinance they just approved. Mayor Duskie stated that he would like the council to stay on top of all the fees and rates in the city.
Cereal Malt Beverage Licenses Barry made a motion to approve the on and off premises CMB licenses for Wayne’s Sporting Goods. Lindsey seconded the motion and the vote carried with three ayes.
Executive Session At 7:35 pm Lindsey made a motion to go into executive session for 20 minutes to discuss non-elected personnel with the council, mayor, and attorney present. Sheila seconded the motion and the vote carried with three ayes. At 7:55 pm Mayor Duskie re-opened the regular meeting with no decisions being made in executive session.
Wage Review Lindsey made a motion to give the following wage increases for next year: Eldon $16.00 per hour, Jim $15.00 per hour, Daniel $12.50 per hour, and Jerri $14.75 per hour. All other employees are to remain the same. Sheila seconded the motion and the vote carried with three ayes.
Employee Report Eldon and the council discussed the water tower inspection done by divers from Colorado. Repairs need to be made and can be done by divers with water in the tank. Eldon said that it will be costly to drain the standpipe for the needed repairs and he said the water will be run down the gutters. The divers can do the repairs for $3,200.00 per day and he reported it would take about five days to complete. He said they would do the repairs in the summer. Eldon stated they found minimum sediment in the tank and the tank was last cleaned four years ago. He mentioned the new wells contain harder water and he thinks it causes more wear on the standpipe. The council would like a price comparison on doing the repairs with and without the water. Eldon said he would check with the City of Downs to coordinate repairs for a discount. No decision was made at this time. Eldon informed the council that a sewer pump went down Friday. He said the city has two pumps, and is now relying on one pump. Eldon mentioned you can not go just anywhere to buy these 10-horse, 3-phase submersible pumps. He said they are custom made and were installed new in 2004. He added that this pump went down in May and asked the council’s permission to purchase a third (extra) pump to have for these situations. A new pump is $5,400.00 without freight, and would take three to four weeks to get a new pump delivered. Eldon said if anything would go wrong with the pump now functioning, the city would need to hire DJ Environmental at a cost of $265.00 per hour for them to pump the lift station and haul the contents to the lagoons. The council asked Eldon to get more prices from other vendors on a new pump and to look into re-built pumps. They also asked if he could borrow or lease one from Beloit or a surrounding town. The council also asked about the warranty on these pumps, since this is the third time this pump has gone down. Barry made a motion to approve Eldon to do more checking and to purchase a new pump at no more than $5,400.00 plus freight that will work for our system. Lindsey seconded the motion and the vote carried with three ayes.
Clerk’s Report The Clerk informed the council the third quarter bushel check-off money was received from Farmway Coop in the amount of $8,982.24. She also mentioned the information sheet on the electricity provided to the grain load-out facility, now being serviced by Prairie Land Electric Company. Barry asked the clerk about the village post office information received. The Mayor added that the post office is scheduled to cut hours next year and the postal service is looking for a business or organization to house a volunteer “village” post office.
With no other business Lindsey made a motion to adjourn the meeting. Sheila seconded the motion and with three council members voting aye, the meeting was adjourned at 8:40 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger City Clerk
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