Minutes & Claims The minutes of the February 1st, 2010 meeting were reviewed. Larry made a motion to approve the minutes, seconded by Sheila. Motion carried. The claims on hand for the month of February amounting to $39,850.07 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Carl seconded the motion. Motion carried.
ATV Permits PPP LLC is requesting four ATV permits. Clay made a motion to approve ATV permits #2010-2 through #2010-5 for PPP LLC, seconded by Ryan. The motion carried five ayes. The council asked the clerk to give each permit holder a summary of the restrictions for ATV’s in town.
KDOT Bridge Rex Flinn from the Kansas Department of Transportation was present and informed the council that the State plans to either re-deck or completely rebuild the bridge on highway 24 just north of town. He stated that the existing bridge was built in 1934 and it needs to be repaired and widened to 60 feet. The project is scheduled to be awarded to a contractor in March 2012 and will take approximately three months before the actual work begins on the bridge. Once started, it will take approximately 7 to 9 months to complete the project. Rex and the council discussed how traffic would be detoured through town on Hobart and Kansas Streets with each project option. He said that the state would come in and spend approximately $287,000.00 on the repairs and the proper signage needed on Hobart and Kansas Streets. He mentioned that at this point they only have the money to rebuild the bridge, but not the street repairs. He said that when the project is let in 2012 they hope to have the money for the street repairs. The state wants to rebuild the bridge and the council prefers that they do that also.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that he visited with a couple residents about code violations this last month. He mentioned that untagged vehicles are starting to accumulate around town. The Mayor asked the council to drive around town and this vehicle situation will be discussed next month.
Ordinance #635 & #636 Carl made a motion to approve ordinance #635 regulating parking of certain motor vehicles between October 1 and April 1, and ordinance #636 regulating parking on city streets during inclement weather. Larry seconded the motion and the vote carried five ayes.
Cemetery Road & Lagoon Road The Mayor mentioned that he received a complaint on the condition of the cemetery road. As soon as the weather allows the road to thaw, the city crew will pull the rock from the sides, crown the road, pack it and we will be able to evaluate how much additional rock will be needed for the road. There was a discussion on the township road that leads to the sewer lagoons. No final decisions were made.
Employee Health Insurance The council reviewed the employee’s health and dental insurance premium information. The premium is increasing 9.25% this year.
CDBG Housing Grant The council read an email from Carol Torkelson, updating them on what is going on with the housing grant at this time. The second contractor will begin working on his homes within the week.
Business Sign/Website Updates KDOT has contacted the city requesting a date as to when the business sign east of town will be replaced. The council instructed the clerk to return their call and tell them that the sign will be replaced by March 31st. Mayor Holling received a call from a concerned Greg German that he is not getting all the updates for events and activities that happen in the community. Greg informed Jeff that the website is coming up on its busy months and he would like to keep the website updated. The council would like to see everyone email Greg at ggerman3@aol.com with any upcoming events.
Building Permit Clay made a motion to approve building permit #10-1 – a fence for Luke Thompson at 301 N. Vallette. Ryan seconded the motion, vote carried.
Executive Session At 8:05 pm Ryan made a motion to recess into executive session with the council, mayor and city attorney present for 15 minutes in pursuant to the confidential data of a third party exception. Clay seconded the motion, motion carried. At 8:20 pm Mayor Holling re-opened the regular meeting with no decisions being made in the executive session.
Employee Report Eldon would like to put ads in the paper for summer help. The council discussed the drains on Nash Street. Eldon appreciated Sheila’s help the gas company. They will be moving their gas lines this month. John Senger can start work on the project after the gas lines have been moved. Eldon mentioned that the outdoor “Pool Rules” sign needs to be repainted. He said that he is trying to find an art student that would like to take on the project. He said the city would provide the lumber and paint.
Clerk’s Report The council approved the purchase of a $200.00 ACH software module for the utility billing program. The clerk asked about renewing membership in the Waconda Lake Association and Glen Elder Community Club. The council unanimously said yes, send in the membership dues. The council instructed the clerk to send $100.00 to the Lakeside After Prom Committee, the same as last year.
Council Report There is public concern about a middle school student who rides a small motorcycle around town. He doesn’t wear a helmet and he rides on the streets and alleys. The City Attorney read Sec. 197 of the Standard Traffic Ordinance, “No person shall cause or knowingly permit his child or ward under the age of 18 years to drive a motor vehicle upon any highway, street or alley, when such minor person is not authorized under the laws of Kansas to drive a vehicle. (K.S.A. 8-263) Clay will visit with the parents.
With no other business Carl made a motion to adjourn the meeting. Clay seconded the motion and with five council members voting aye, the meeting was adjourned at 8:40 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
February 1, 2010 The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., February 1st, 2010, with Mayor Jeff Holling presiding and council members Carl Fitzgerald, Ryan Duskie, Sheila Paxson, and Larry Wheeler present. Also in attendance: Bruce Berkley, Eldon Behymer, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the January 4th, 2010 meeting were reviewed. Carl made a motion to approve the minutes, seconded by Larry. Motion carried. The claims on hand for the month of January amounting to $37,534.11 plus the outstanding Mid-Kansas Electric bill were reviewed. Larry made a motion to approve all claims. Ryan seconded the motion. Motion carried.
ATV Permits Darrell Parker was present and requested approval of his ATV permit. Carl made a motion to approve ATV permit #2010-1 for Mr. Parker, seconded by Larry. The motion carried four ayes. The council discussed the request for a more weather-proof permit to be carried on the vehicle. It was decided not to change it this year.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that he will ask Jeff Johnson to move his camper off Hobart Street. There are several vehicles that also need to be moved, and he will be talking to those individuals. The council discussed the problem with campers and trailers parked on the streets for extended periods of time. The council would like to restrict campers and trailers on the streets from October 1st to April 1st. Bruce will draft an ordinance. Snow routes were again discussed. Bruce will draft a couple of ordinance options for the council to review next month. The Doyle’s received their letters and informed the clerk that they would clean up there property when the weather warms up. The council asked Chris to begin sending letters to those with continuing violations from last year.
CDBG Housing Grant/Mid-Kansas Electric The clerk informed the council that the contractor is now done with the Frost house. That makes the first three homes complete. The council reviewed the letter from Mid-Kansas Electric Company concerning the change in our fuel cost adjustment for the electricity we purchase. The clerk reported that she contacted Tony Turner, KMEA, about the letter and he said that the KCC allowed this change.
Water Emergency Plan The council reviewed the revised water emergency plan for the city and discussed the procedures to set water emergency rates. Attorney Bruce Berkley informed the council that if emergency water rates were needed they would be set by an ordinance. Ryan made a motion to approve the water emergency plan as revised. Sheila seconded the motion and the motion carried with four ayes.
Employee Report Eldon informed the council about the water leak they fixed on Saturday in front of the grade school. He stated that they chose to repair the leak on the weekend so the school would not have to close. He said the repair took a couple hours longer than expected due to pump problems. He asked the council to purchase a new submersible hydraulic pump. The price at Krier’s was $2,400.00. The supplier that Beloit purchases from is Steffen Mid-west for $1,650.00, and he would need to purchase some additional parts that would bring the total cost up to around $2,100.00. Carl made a motion to purchase the hydraulic pump from Steffen Mid-west. Larry seconded the motion, motion carried. Eldon stated that the new skid loader from Carrico Implement has not arrived yet. Eldon informed the council that the Mitchell County Law Enforcement likes having access to our cameras and he mentioned that the picture is very clear in their office. Eldon said that the cold wet winter has the streets looking bad. He mentioned that they used more oil last year than they had estimated. He will need to order another load this year at an estimated cost of $15,300.00. He is going to order different rock this year, ¼” washed quartzite. He estimates total street repair to cost around $23,000.00 this year. The council asked Eldon to have both drains repaired on Nash Street. They want them done this spring. Eldon informed the council that the new waterline to the rural fire station on Center Street will cost the city approximately $3,100.00. It will include a rebuilt fire plug. The council reported that the rural fire department will be charged regular water rates. Eldon stated that the road to the sewer lagoons is in bad shape. He said that Tim Porter also wants the road repaired. Jeff said that he will talk to Farmway Coop about helping with the road repair as well. Eldon said that he has set up a meeting with WH Cox from the Vo-Tech about repairing the road. The council reviewed the recently completed survey of the Waconda Hills division.
Clerk’s Report The council read thank you notes from the Library Board and Jan Helvey. The Clerk announced that the Pet Clinic has been set for Saturday, March 27th from 1:30 to 3:00 p.m. in the Fire Station. The council reviewed an email from the league concerning the KCC’s Cold Weather Rule and the city is not required to follow the rule. Therefore utilities can be shut off anytime during the year for non-payment as determined by the mayor and council.
Council Report Sheila had a request to waive the ACH fees charged to customers who take advantage of this service. Carl made a motion to waive the ACH fee to customers. Seconded by Ryan, motion carried.
With no other business Carl made a motion to adjourn the meeting. Sheila seconded the motion and with four council members voting aye, the meeting was adjourned at 8:15 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
January 4, 2010
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., January 4th, 2010, with Acting Mayor Carl Fitzgerald presiding and council members Clay Henningsen, Ryan Duskie, Sheila Paxson, and Larry Wheeler present. Also in attendance: Bruce Berkley, Eldon Behymer, Chris Wagner, and Jerri Senger.
Minutes & Claims The minutes of the December 7th, 2009 meeting were reviewed. Larry made a motion to approve the minutes, seconded by Clay. Motion carried. The claims on hand for the month of December amounting to approximately $34,301.03 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Sheila seconded the motion. Motion carried.
Library The council reviewed a letter from Librarian Rachel Jones concerning the shortfall of approximately $300.00 in the bank account to cover the January bills. Clay made a motion to give the library $500.00 to cover their January bills. Larry seconded the motion and the vote carried. Clay made a motion to appoint Karen Graff on the library board, replacing Wanda Horacek and her unexpired term of 2009-2013, beginning immediately. Sheila seconded the motion, motion carried.
Code Enforcement Chris Wagner, Code Enforcement Officer, informed the council that he sent Gary and Patty Doyle a certified letter on the violations at their property. After discussing the situation, the council will give them until April 1st to repair the house and clean up the yard. Bruce and Chris will each send a letter to the Doyle’s. Snow routes were discussed. There is a problem with campers, trailers and vehicles left parked on streets. It is creating snow clean up problems as well as problems when the snow melts. No decisions were made. The topic will be discussed at the next meeting.
Ordinance #634 The council reviewed the ordinance setting salaries for officers and employees as voted on last month. The swimming pool employee information and the return wage increases will be deleted from section #10 of the ordinance. Sheila made a motion to adopt ordinance #634 with section #10 to read “the summer seasonal employees shall receive at least the federal minimum wage of $7.25 per hour”. Clay seconded the motion and the vote carried four ayes.
GAAP Resolution Clay made a motion to approve Resolution #10-1. It authorizes the wavier of the requirements of using generally accepted accounting principles for the year ending December 31, 2010. Sheila seconded the motion and the vote carried.
Rural Water Rate Increase The council reviewed the letter from Mitchell County Rural Water District #2 concerning their .75¢ increase per thousand gallons of water. The council discussed the fact that “emergency water rates” would need to be implemented in the case that we need to turn on rural water, as our rates are well below theirs. Eldon will review the drought plan.
Employee Report The council read the letter from Mike Riley on the great job the city crew has done on snow removal. Eldon informed the council that Tork’s Small Engine Repair is still the lowest bid on mowers and he asked to purchase a 48” deck, 22-horse mower for $4,888.00. The council would like the old mower to be sold as is, on sealed bid. Larry made a motion to purchase the 48” deck mower from Tork’s in Beloit. Ryan seconded the motion, motion carried. Eldon informed the council that he and Ryan met with Kyle Thompson and his instructor. The project will take more time than first projected and the instructor would like Kyle to work 117 hours on this project. Kyle will start by putting the entire sewer system on a GPS map, then the water system, and last will start on the electrical system. He will be working two to three days a week on this project. Ryan made a motion to contract Kyle Thompson to make GPS maps with the city paying him a prorated amount as to what he gets finished in each phase. The amounts will be up to 40% each for the sewer and water phases, and 20% for the electric phase of a $1,500.00 maximum amount for the entire project. Larry seconded the motion and the vote carried four ayes. Eldon mentioned that with the council’s permission, Chad Carter will connect our surveillance camera system up to the Mitchell County Sheriff’s Office. He said this would allow the Sheriff to access our cameras at anytime and they would be able to record directly in their office. It will cost $5.00 per month for required static IP connection. Larry made a motion to connect our system to the Sheriff’s office, Ryan seconded the motion and the vote carried four ayes. Eldon stated that the new skid loader from Carrico is backordered, but they will honor the hours we originally had on it when we ordered the new one. It should cost around $500.00 to $700.00.
Clerk’s Report The clerk read thank you cards from Linda, Phyllis and herself for the Christmas bonus received. The clerk informed the council that City Hall will be a 2010 Census Bureau Partner.
With no other business Larry made a motion to adjourn the meeting. Clay seconded the motion and with four council members voting aye, the meeting was adjourned at 8:10 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
December 7, 2009
The Glen Elder City Council met in regular session on Monday night at 8:00 p.m., December 7th, 2009, with Mayor Jeff Holling presiding and council members Carl Fitzgerald, Ryan Duskie, Sheila Paxson, and Larry Wheeler present. Also in attendance: Bruce Berkley, Eldon Behymer, and Phyllis Weidenhaft. Jerri Senger arrived at 8:20 p.m.
Minutes & Claims The minutes of the November 2nd, 2009 meeting were reviewed. Carl made a motion to approve the minutes, seconded by Ryan. Motion carried. The claims on hand for the month of October amounting to $33,851.99 plus the outstanding Mid-Kansas Electric bill were reviewed. Larry made a motion to approve all claims. Sheila seconded the motion. Motion carried.
CDBG Housing Grant Update The housing grant project was briefly discussed. Two houses have been completed, Eberle’s and Helvey’s, and the contractor is moving over to the Frost House.
Residential Trash Collection The council reviewed the letter from the Mitchell County Solid Waste Department. Effective January 1, 2010, JKL was granted an increased of 2.5%; this will make the new county rate at $14.39 per resident. Carl made a motion to adopt Ordinance #633 revising the monthly residential trash fees to $14.56, which includes .17¢ per customer for burn site maintenance. Sheila seconded the motion and the motion carried four ayes.
Mitchell Col. Mitigation Plan Sheila made a motion to approve Resolution #2009-4 adopting the Mitchell County Multi-Hazard Mitigation Plan. Carl seconded the motion and the motion carried.
Chili Cook-off The council reviewed the final financial report on the 2009 Chili Cook-off, and it was noted that expenses exceeded income by just $39.34.
Cereal Malt Beverage Licenses Larry made a motion to approve the 2010 on and off premises cereal malt beverage license for Wayne’s Sporting Goods. Ryan seconded the motion. The vote carried four ayes.
Executive Session At 8:14 p.m. Carl made a motion to go into executive session for 15 minutes to discuss non-elected personnel with the council and city attorney present. Ryan seconded the motion, motion carried. At 8:30 p.m. Jeff Holling re-opened the regular meeting with no decisions being made in the executive session. Carl made a motion to approve the following wage increases. Eldon, Jim, and Jerri a twenty-five cent raise per hour and Luke a fifty-cent raise per hour. The pool manager will be paid the same as rate as last year but will be paid over four months, instead of five. Larry seconded the motion and the vote carried four ayes.
City Holidays The council decided to allow City Hall to close at noon on Christmas Eve day this year and pay the employees for the time off. Ryan expressed that he would like to see Veteran’s Day added to the City Holidays. After some discussion, Ryan made a motion to add Veteran’s Day to make eight paid holidays for the city employees. Carl seconded the motion and the vote carried.
Employee Clothing The council and Eldon discussed employee clothing for the city crew. Eldon was instructed to visit with Jim and Luke and see what they would like, then get bids and bring them to the council. They also discussed getting hats for the guys. Eldon is to get prices on them as well.
Building Permits Larry made a motion to approve building permits: #09-26 – a car port for Jason Tonne at 213 N. Nash. Seconded by Ryan, motion carried.
Employee Report Eldon stated that the new skid loader from Carrico will be coming this month. The Mayor informed the new council members that last December we entered into an agreement with Carrico Implement that replaces the skid loader for just $10.00 per hour of usage with a new one each year. Eldon mentioned that at the present time the skid loader had 48 hours usage. With this agreement the city does not need to service the skid loader or replace tires. Eldon informed the council that Kyle Thompson’s teacher will be meeting with Eldon this week to discuss the GPS project. The Mayor and Ryan still want to see examples of the maps that Kyle will be making for the city. Eldon said that he visited with Steve Boehner about removing his things from the city building on Mill Street this week. He will remove all but a car, and that will be moved out of the building as soon as possible.
Clerk’s Report The clerk informed the council that the Library has asked to be put on the January agenda. The clerk mentioned that a thank you card was received from Bruce Berkley and his family for the plant sent to his father’s funeral. The clerk asked to be allowed to work on a new annual financial report project with Steve Seawall, the developer of Governmental Accounting Software. The council gave their permission to work on the project.
Council Report Mayor Holling mentioned that Mary Jo visited with him about either cutting down the trees or eliminating the bug problem in the trees near the swimming pool. Eldon will visit with Mary Jo about the matter. The forecast of heavy snow for the next couple of days has the council concerned about the parking of trailers, boats, and vehicles on city streets hindering snow removal. When bad weather is in the forecast, residents should take this into consideration.
With no other business Carl made a motion to adjourn the meeting. Larry seconded the motion and with four council members voting aye, the meeting was adjourned at 9:00 p.m.
(These are unofficial minutes, until approved at the next council meeting!) Jerri Senger, City Clerk
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