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Glen Elder |
Glen Elder City Hall |
2008 Minutes Archive |
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Glen Elder |
Glen Elder City Hall |
2008 Minutes Archive |
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The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., December 1st, 2008, with Acting Mayor Jeff Holling presiding and council members Ryan Duskie, Clay Henningsen, Dan Winkel, and Carl Fitzgerald present. Also in attendance: Attorney Larry Uri, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the November 3rd, 2008 meeting were reviewed. Clay made a motion to approve the minutes, seconded by Ryan. Motion carried.
The claims on hand for the month of November 2008, amounting to $30,400.89 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Carl seconded the motion. Motion carried.
Bingesser Building
The council discussed selling the Bingesser building. Attorney Larry Uri asked the council to be specific on their list for improvements. The council would like the building to have a suitable roof and windows within a year. Ryan made a motion to have Larry write up a contract with the discussed specifications and to sell the building for $2,500.00. Carl seconded the motion and the vote carried.
Code Enforcement
Chris Wagner, Code Enforcement Officer, informed the council that he did not have anything to report.
Electrical Rate Study
The council tabled the discussion of the electrical rate study until next month. The council asked Eldon and Jerri to have figures for the next meeting and they would set up a work session in January to discuss the rates.
Cameras
Eldon informed the council that representatives from FileSafe in Salina came and looked at our camera system. They questioned why we have spinning cameras, and if they were hired to put in cameras they would have to start over. Eldon stated that he visited with Chad and informed the council of the following camera prices. The price of 12 stationary cameras would be $384.25 each. We could trade-in four of the spinning cameras for $450.00 each. Eldon mentioned that a new card would be needed to accommodate 12 camera or we might need to buy a new station in the office (approx. $2,000.00). For approximately $5,000.00 we could upgrade the current system. Eldon was asked to find out what type of warranty and maintenance agreement comes with the upgraded equipment. Carl made a motion to purchase the cameras from Chad. Dan seconded the motion, and the vote carried.
Residential Trash Rates
The council reviewed the letter from the Mitchell County Solid Waste Department. Effective January 1, 2009, JKL increased their rates 5.8% and the County’s landfill charge increased $1.00, this will make the new county rate at $14.23 per resident. Clay made a motion to add ¢.17 for the city burn pit maintenance and to increase residential trash rates to $14.40 per month. Ryan seconded the motion and the vote carried.
Cereal Malt Beverage License
Clay made a motion to approve the 2009 on and off premises cereal malt beverage license for Wayne’s Sporting Goods. Carl seconded the motion. The vote carried four ayes.
Executive Session
At 7:40 p.m. Carl made a motion to go into executive session for 20 minutes to discuss non-elected personnel with the council and city attorney present. Dan seconded the motion, motion carried.
At 7:55 p.m. Jeff Holling re-opened the regular meeting with no decisions being made in the executive session.
Ryan made a motion to approve the following wage increases. Eldon and Jim a seventy-five cent raise per hour. Luke and Jerri a fifty-cent raise per hour. The city attorney will increase $5.00 per hour. All part-time employees will increase in July to the new federal minimum wage.
Rick Moore Sidewalk
The Rick Moore sidewalk was discussed and no decisions were made.
Employee Report
Eldon presented the council with new bids on skid loaders from Bobcat ($23,158.00) and John Deere ($23,683.00). Eldon informed them that the John Deer bid was decreased due to the removal of all the un-needed extras. A new eight-foot John Deere blade is $1.960.00. It was mentioned that after a year Carrico will trade a new skid loader for the year-old one, at a cost of $10.00 per hour of usage on the existing loader. Dan made a motion to purchase the John Deere 320 with the new blade. Ryan seconded the motion and it carried four ayes.
Eldon informed the council that he wants to replace four more fire hydrants on Main Street. He said that the City of Beloit will sell used fire hydrants, and to purchase a repair kit for them runs about $300.00 each. The council told him to go ahead and purchase the hydrants from Beloit and get a few extras if possible.
Eldon mentioned that the 1960 International Fire Truck will be auctioned off on December 9th on www.purplewave.com.
Eldon informed the council of the problem with the lift station pump. He said that Shawn Herndon helped with electrical issues on the pump the evening that it went down. The motors were installed in 2004. The Enviro Line Company will be here to repair the pump.
Clerks Report
The clerk informed the council that she had a request for the city to purchase a couple properties that are delinquent on taxes and appear to have been abandoned. The council stated that they do not want to be in the real estate business.
The clerk stated that she has received several complaints about dogs running at large around town and many complaints have been received about trash being scattered by dogs. The council felt it would be a good idea to remind everyone that all dogs must be kept in a pen, on a leash, or in voice control at all times, and put it on the TV.
Council Report
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with four council members voting aye, the meeting was adjourned at 8:30 p.m.
(These are unofficial minutes, until approved at the next council meeting!)
Jerri Senger
City Clerk
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November 3, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., November 3rd, 2008, with Mayor Greg Linton presiding and council members Ryan Duskie, Dan Winkel, and Carl Fitzgerald present. Also in attendance: Luke Thompson, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the October 6th, 2008 meeting were reviewed. Dan made a motion to approve the minutes, seconded by Ryan. Motion carried.
The claims on hand for the month of October 2008, amounting to $44,038.63 plus the outstanding Mid-Kansas Electric bill were reviewed. Carl made a motion to approve all claims. Dan seconded the motion. Motion carried.
Fire Department
The council discussed the annual fireman’s meal. Dan made a motion to approve the same as last year ($12.00 to $14.00 per person). Ryan seconded the motion, vote carried.
Bingesser Building
The council discussed selling the Bingesser building. Ryan made a motion to approve the sale of the building, after the city attorney has clarified the procedure. The motion included selling the building with a contract detailing what the purchaser intends to do with the building. Carl seconded the motion and the vote carried.
Code Enforcement
Chris Wagner, Code Enforcement Officer, informed the council that there really wasn’t much to report.
Electrical Rate Study
The council tabled the discussion of the electrical rate study until next month.
Cameras
Eldon informed the council of the different camera options and prices from Chad. After some discussion, the council asked Eldon to contact the Salina company and get bids from them as well. No decisions were made.
Employee Bonus
Dan made a motion to pay employees the same Christmas bonus as last year with the city paying the withholdings, ($300.00 for full-time employees and $100.00 each for the office assistant and treasurer). Carl seconded the motion and the vote carried.
Building Permits
Ryan made a motion to approve building permits: #08-32, a car port for Jack Marzolf at 400 N. Hobart, and #08-33, a storage shed for Andy Gruwell at 114 N. Marshall. Dan seconded the motion. Motion carried.
Employee Report
Eldon presented the council with bids on skid loaders from Bobcat and John Deere. The bids were discussed, but the council felt it best to wait until next month to make a decision when the full council was present. Ryan asked him to check into a lease program. The matter was tabled until next month.
Clerks Report
The clerk mentioned the thank you notes given to the council from Jim and Margaret Moore for repair to the alley and from Kelly Berkley for the help the city gave the school with the rubber mulch.
The clerk asked permission to attend a meeting on December 4th in Goessel to learn about new software that would put the general ledger, payroll and accounts payable on the computer. She stated that the software is the same that David Ahlvers recommended and will cost somewhere around $500.00 to $600.00. She stated that if purchased, the software would need to be up and running by January 1st, so she asked permission to purchase the software as well. Dan made a motion to allow Jerri to attend the meeting and purchase the software upon her approval. Ryan seconded the motion, vote carried.
There was a brief discussion on building permit requirements.
Council Report
Ryan asked to have the tornado siren repaired.
Dan mentioned that he received a call from Geneva Winkel concerning the repair of her curb. The council decided to have John Senger use a transit on the area of concern, report back his findings and give the council a bid for future consideration.
Greg reported that the Chili Cook-off was a success and they made a little money this year. He mentioned that the dance went well. He thanked the city crew for all their work to help make the event such a success.
Dan brought up a public restroom. There was a brief discussion on a possible location and hours to have it open. No decisions were made.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 8:00 p.m.
Jerri Senger
City Clerk
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October 6, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., October 6th, 2008, with Mayor Greg Linton presiding and council members Jeff Holling, Ryan Duskie, Dan Winkel, Clay Henningsen, and Carl Fitzgerald present. Also in attendance: Doug McKinney, Virgil Palen, Jerry Clark, Garry Clark, Ed Debesis, Luke Thompson, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the September 2nd, 2008 meeting were reviewed. Clay made a motion to approve the minutes, seconded by Dan. Motion carried.
The claims on hand for the month of September 2008, amounting to $35,997.65 plus the outstanding Mid-Kansas Electric bill were reviewed. Jeff made a motion to approve all claims. Clay seconded the motion. Motion carried.
Fire Department
Jerry Clark, Fire Chief, suggested a new fireman to be approved. Dan made the motion to appoint Luke Thompson to the fire department. Jeff seconded the motion, motion carried.
Mitchell County EMS
Ed Debesis introduced himself to the council as the new Mitchell County EMS Director. He informed the council that they are currently working on putting in a second EMS station in Cawker City that would be manned around the clock. He said that they are applying for the Kan-Step Grant from the state to help pay for the supplies needed to put up a new building. He mentioned that volunteer labor and equipment would be utilized for this project. Surveys have been mailed out to residents and they need a good return on the surveys to be eligible for the grant. Ed mentioned that they will hire three new employees for the new station that will be trained in Beloit first. He also stated that with the new employees and station it would do away with call-backs for the current employees. He and County Commissioner Virgil Palen informed the council that with an EMS station on the west side of the county arrival time would be cut down considerably. Grant applications are to be submitted in April and they hope for construction to begin next fall.
CDBG Housing Grant
Glen Elder was one of eleven communities selected for a walk-through of our housing grant target area. State Commerce representatives will be here at 9:00 a.m. on October 8th and plan to be here until 10:30 a.m. Ryan Duskie will represent the city on the walk-through. Doug McKinney mentioned that only five or six communities will be selected for funding on this grant. He also stated that we should know if we were selected after the first of the year.
Code Enforcement
Chris Wagner, Code Enforcement Officer, reported on his current list of properties. Dan Winkel visited with Mr. Hiserote and with the council’s approval added an additional sidewalk and ramp to his last building permit. It was noted that his property has made improvements.
Pawnee Mental Health Building
Eldon reported that the west basement wall in the Pawnee building is getting wet and causing mold to grow in the basement. He noted that the dehumidifier in the basement was not large enough for the area. A new ventilation system is currently being installed with a ultra-violet light that will kill all mold and dust mites. The system will cost $3,400.00.
Bingesser Building
Since the city now owns the old Bingesser building, there was quite a discussion on what to do with the building. Greg informed the council that Bob Miller estimated it would cost $15,000.00 to $20,000.00 to repair the east end of the building properly. Bids for the roof to be repaired were also discussed. It would cost $7,000.00 to demolish. It was the consensus of the council not to spend money to fix up the building. They would rather put it up for sale or demolish it.
Electrical Rate Study
The council asked the clerk to find out what other towns charge for electricity and for Eldon to review the demand meters in town. The discussion will be continued next month.
Pool Reports
The clerk gave the council print-outs of the 2008 swimming pool season attendance and financial figures.
Building Permits
Ryan made a motion to approve building permit #08-27 a new shop for Rick Gruwell at Gruwell Lots; #08-28 a new fence for Art Duerksen at 313 ½ E. Kansas; #08-29 to relocate the fence for Art Duerksen at 320 N. Nash; and #08-31 (upon Ryan’s approval) a fence for Mary Winkel at 208 N. Hobart. Jeff seconded the motion. Motion carried.
Employee Report
Eldon informed the council that he visited with Chad Carter about purchasing new cameras. Chad quoted him a price of $833.25 with trade-ins for each camera. Eldon was asked to visit with Chad and get this situation resolved by the next meeting.
Eldon is pricing tractors and skid loaders and will have them at the next council meeting.
Selling the old fire truck was briefly discussed; the council still wishes to put it on E-bay.
Clerks Report
The clerk informed the council that Greg German called about his annual bill. He requested the site be utilized more and he suggested that businesses pay for advertising on the website.
The November KMEA meeting in Wichita was briefly discussed. Luke will represent the city by attending the meeting.
The Clerk asked if the city would subscribe to the Kansas Traveler that comes out quarterly. Customers enjoy reading it. Dan made a motion to subscribe to the paper next year. Jeff seconded the motion and the vote carried.
Council Report
Dan mentioned that there was suggestion on a public restroom in town.
Carl asked about liability insurance.
Ryan mentioned receiving several complaints about the large bush at the corner of Center Street and Waconda Drive. It is a traffic hazard since it blocks the view at the corner.
With no other business Carl made a motion to adjourn the meeting. Ryan seconded the motion and with five council members voting aye, the meeting was adjourned at 8:55p.m.
Jerri Senger
City Clerk
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September 2, 2008
The Glen Elder City Council met in regular session on Tuesday night at 7:00 p.m., September 2nd, 2008, with Mayor Greg Linton presiding and council members Jeff Holling, Ryan Duskie, and Clay Henningsen present. Also in attendance: Jerry Clark, Andrew Clark, Chris Wagner, Eldon Behymer, and Jerri Senger. Carl Fitzgerald arrived at 7:45 p.m.
Minutes & Claims
The minutes of the August 11th, 2008 meeting were reviewed. Jeff made a motion to approve the minutes, seconded by Clay. Motion carried.
The claims on hand for the month of August 2008, amounting to $83,407.08 plus the outstanding Mid-Kansas Electric bill were reviewed. Jeff made a motion to approve all claims. Ryan seconded the motion. Motion carried.
Fire Department
Jerry Clark, Fire Chief, informed the council that with Dwight Housh moving out of town he suggested two new firemen to be approved. Clay made the motion to appoint Kyle Thompson and Tracy Anderes to the fire department. Ryan seconded the motion, motion carried.
Residential Wind Power
Andrew Clark informed the council that he would like to put up a wind tower that would generate power for his mother’s house. The council discussed his plans with him and asked him when his plans are finalized to return to a meeting with them. He will need a building permit before starting.
Code Enforcement
Chris Wagner, Code Enforcement Officer, reported on his visits with Mr. Hiserote and Mr. Foster. He went through a list of properties that will also need attention.
Ordinance #626 & #627
Clay made a motion to approve ordinance #626 adopting the 2008 Standard Traffic Ordinances for Kansas and ordinance #627 adopting the 2008 Uniform Public Offense Codes for Kansas. Jeff seconded the motion. Motion carried.
Curb & Gutter
The council tabled a decision on the Geneva Winkel request to redo the curb and gutter by her place.
League Voting Delegates
Jeff made a motion to appoint Carl and Dan as Kansas League of Municipality voting delegates. Clay seconded the motion. Motion carried.
Bingesser Building
The purchase of the Bingesser building is not complete because of the title insurance. After discussing the use of the building, the council asked Eldon to contact Bob Miller to look at the structural soundness of the building with a discussion again on the matter.
Electrical Rate Study
The council discussed the electrical rate study completed by Tony Turner with the Kansas Municipal Energy Agency. Any decisions were tabled until the next council meeting.
Library Board
Clay made a motion to appoint Geneva Porter as Secretary and Treva Atwell as trustee of the library board, with terms beginning immediately. Ryan seconded the motion. Motion Carried.
Building Permits
Ryan made a motion to approve building permit #08-23 a car port for Garry Clark at 220 S. Vallette. Clay seconded the motion, motion carried. Clay made a motion to approve building permit #08-25 a storage shed for Jack Clausen at 102 Marshall with Ryan’s approval. Carl seconded the motion. Motion carried.
Employee Report
Eldon informed the council that Andy Gruwell’s driveway is washed out every time it rains. He asked the council to purchase one to one and a half yards of concrete for the approach. Andy will do the work. Jeff made a motion to purchase the concrete for the project. Ryan seconded the motion. Motion carried.
Eldon informed the council that due to the changes at the Elevator, they need to move the poles and primaries to the south side of Railroad Street, just north of the Coop office. He stated that this would be a big job for the city crew and would require power to be off for half the city all day or we could hire Prairie Land to do the job without any service interruption. The council told him to proceed with Prairie Land.
With all the FEMA paperwork finalized, Eldon presented the council with a list of the money expected from FEMA.
A sidewalk issue at the Rick Moore residence has been on-going since May 2005. The city lawyer took action and after much correspondence with the owner of the property, the sidewalk was replaced by the city on August 30th and will be added to the taxes on the residence.
Clerks Report
The clerk presented the council with a list of delinquent customers turned into the state set-off program for collection. She read a thank you note from Calvin and Charla Monty for allowing the street dance at their daughter’s wedding.
Council Report
Greg informed the council of a Mitchell County mitigation plan meeting on September 11th at 6:00 p.m. in Beloit. Eldon, Jeff, and Greg will attend the meeting on behalf of the city.
A discussion was held about a residential water leak. The council felt payments could be made over a six month period.
A discussion was held because residents have complained about the concrete trucks cleaning out their trucks and leaving a mess.
With no other business Carl made a motion to adjourn the meeting. Jeff seconded the motion and with four council members voting aye, the meeting was adjourned at 8:25p.m.
Jerri Senger
City Clerk
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August 4 & 11, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., August 4th, 2008, with Acting Mayor Jeff Holling presiding and council members Jesse Winkel, Carl Fitzgerald present, also in attendance Murray McGee, Carol Torkelson, and Jerri Senger. With a quorum present Jeff Holling opened the public hearings for the following:
Neighborhood Revitalization Program
Murray McGee was present to answer any questions concerning the neighborhood revitalization (tax rebate) program. With no comments or questions, Jeff Holling closed the public hearing on the program. Carl made a motion to approve Resolution #08-5 adopting a revitalization plan and authorized the mayor to sign the Interlocal Agreement. Jesse seconded the motion, motion carried.
2009 Budget Hearing
The council reviewed the 2009 Budget prepared by the auditor. As no one was present to make comments on the budget, Jeff closed the public hearing. Jesse made a motion to approve the 2009 budget. Carl seconded the motion, motion carried. The council signed the budget certificate.
CDBG Housing Rehabilitation Program
Carol Torkelson, North Central Regional Planning Commission, informed the council that the CDBG Housing Grant application is similar to last year and we will be using the same target area. She stated that our application will be for $38,000.00 and the only change from last year is that the city will be required to pay for the environmental fee of $2,000.00. It was noted that the city’s application will be sent into the state on August 28th. She mentioned that Doug would be available next week to get the paperwork signed by the mayor. As no one was present to ask questions or make comments, Jeff closed the public hearing. Carl made a motion to approve the program and authorize to commit to paying the $2,000.00 fee. Jesse seconded the motion, motion carried.
At 7:15 p.m. Jesse made a motion to re-convene the meeting next Monday, August 11th at 7:00 p.m. when a full council can be present. Carl seconded the motion, motion carried.
The Glen Elder City Council re-convened the meeting on Monday night August 11th, 2008 at 7:00 p.m., with Mayor Greg Linton presiding and council members Jeff Holling, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance Ryan Duskie, Doug McKinney, Jerry Clark, Chad Carter, Pam Suter, Jesse Winkel, City Attorney Larry Uri, employees Eldon Behymer, Chris Wagner, and Jerri Senger.
New Council Member
Mayor Linton recommended Ryan Duskie to fill the vacant council position of Jesse Winkel. Jeff made a motion to appoint Ryan Duskie as a new council member. Carl seconded the motion, and the vote carried four ayes. Ryan recited the official oath of office and took his seat at the council table. Jesse Winkel gave his written resignation, and the council thanked him for his service.
Minutes & Claims
The minutes of the July 7th, 2008 meeting were reviewed. Jeff made a motion to approve the minutes, seconded by Clay. Motion carried.
The claims on hand for the month of July 2008, amounting to $55,679.01 plus the outstanding Mid-Kansas Electric bill and the transfer for $5,000.00 from the General Fund to the Swim Pool Fund were reviewed. Carl made a motion to approve all claims. Dan seconded the motion. Motion carried.
CDBG Housing Rehabilitation Grant
Doug McKinney, NCRPC, gave a brief overview of the grant and procedures for the new council member. He informed the council that if we make the cut, the state will be here for a walk-through inspection of the target area possibly in early October. He reminded the council that only five or six communities get funded for this grant, and approximately 25 communities apply. Doug presented the council with budget information for the grant and paperwork that needs to be signed for the project. Clay made a motion to approve Resolution #08-6 authorizing the city to apply for the 2009 block grant program and authorizing the mayor to sign and submit the application and necessary forms. Dan seconded the motion, motion carried. Doug asked the council to review the map and let him know if there are any changes.
Surveillance Cameras
The council invited Chad Carter to the meeting to discuss keeping the cameras up-to-date and getting the best quality pictures. Chad suggested grounding, surge protectors for the entire system, and possibly amplifiers at the poles.
Code Enforcement
Chris Wagner, Code Officer, went over a list of residents he has visited and the improvements that have been made. He has a list of residents he needs to visit with concerning new violations.
Wind Power and Water Rights
The clerk informed the council that a resident came in asking the regulations on residential wind power. The council asked to invite the individual to the next regular council meeting.
Mayor Linton informed the council that he was approached and asked by a resident if the city would want to purchase their water rights. Eldon called the state and asked the details of what is required to make a residential water well into a city well. The council decided to decline the offer at this time.
Security Deposits & Landlord Rights
There was some discussion on landlord responsibilities and the collection of security deposits. Attorney Larry Uri advised the city to call the League of Municipalities and have the code book updated. The council decided to review the security deposit amounts at a later date.
Nash Street
The council discussed how to slow traffic on Nash Street. It was decided that Jeff will visit with law enforcement about bringing the speed sign to use. The council is concerned with school starting.
124 S. Market
At 8:10 p.m. Jeff made a motion to go into executive session to discuss the acquisition of property with the council, mayor and city attorney present for 20 minutes. Carl seconded the motion, motion carried.
At 8:30 p.m. with no decisions being made in executive session, Mayor Linton re-opened the regular meeting. Dan made a motion to purchase the Jay Bingesser’s building at 124 S. Market for $2,000.00. Ryan seconded the motion, and the vote carried five ayes. Attorney Uri will draw up the contract and will contact Gantenbein concerning title insurance. The council asked Eldon to contact Geisler about the decking and their bid, and to contact Bob Miller about the brick repairs needed on the building.
Housing Board
Clay made a motion to appoint Beth Holling as Housing Board President and to finish out the four year term of former President Elizabeth Noller, and appoint Crystal Cunningham to finish out the 1-year term of Beth Holling. Dan seconded the motion, motion carried.
Building Permits
Carl made a motion to approve building permit #08-16 a privacy fence for Gary Carl at 313 N. Hobart, #08-17 a garage for Craig Slate at 109 N. Vine, #08-19 a car port and dog pen for Shane Birdwell at 200 W. Allen, #08-20 a car port for Danny Rose at 408 W. Kansas, and #8-22 a house addition for Art Duerksen at 320 N. Nash. Clay seconded the motion, motion carried.
The council discussed fence building lines, especially in relationship to alleys, building permits are required for all fences and the building inspector along with the city supervisor will have to okay any fences near the alleys.
Employee Report
Eldon informed the council of the bids he received to repair the roof on the old Boehner garage after the tornado. He stated that the insurance company has paid a major portion of the loss and will pay the remainder after the roof has been repaired. Jeff made a motion to accept the lowest bid for a tin roof by WWZ at $35,000.00 and if they need to tear off the decking to give a written bid first before starting. Clay seconded the motion, motion carried.
The council discussed repairing the zoo fence. Eldon would like to have the east and north sides replaced with new eight foot sides. Eldon is waiting on one more bid.
The tornado damage to the lagoon fences was discussed. Eldon reported only receiving one bid for the fence replacement – from Digger Jake for $9,032.52. Ryan made a motion to hire Digger Jake to replace the lagoon fencing. Jeff seconded the motion, motion carried.
He informed the council that he is working with FEMA to receive reimbursement for the tornado damage.
Eldon informed the council that FEMA doesn’t pay to have tree stumps removed. The council discussed cleaning up the cemetery after the tornado damage. Two bids were received for the cemetery clean-up. Dan made a motion to accept the lowest bid at $1,900.00 from Brian Cockroft to clean up the tree damage in the cemetery. Ryan seconded the motion, motion carried.
Eldon informed the council that with the house addition at the Art Duerksen property, the city will need to cap off and abandon a six-inch water line that runs through their property.
Clerks Report
The clerk informed the council that she contacted the software owner recommended by the auditor. She asked that the council consider purchasing new software for general ledger, accounts payable, and payroll sometime in the future.
The clerk reported receiving several complaints about dogs running at large around the city. The council briefly discussed possibly getting a animal control person.
The clerk informed the council that with the Mayor’s permission we again donated $100.00 to the Mitchell County Aloha Luau for 6th, 7th, and 8th graders.
At 9:25 p.m. Jeff made a motion to go into executive session to discuss non-elected personnel for ten minutes with the mayor, council, attorney and clerk present.
At 9:35 p.m. with no decisions made in the executive session, the Mayor re-opened the regular session.
The clerk asked for assistance in filling out the liability value amounts for the different city owned property needed by the insurance agent. Greg and Eldon were nominated to take care of the task.
Council Report
Greg mentioned that the Chili Cook-off Committee has set the date for this year as Saturday, October 11th. Dan made a motion to approve hosting the annual chili cook-off again. Jeff seconded the motion, motion carried.
With no other business Carl made a motion to adjourn the meeting. Clay seconded the motion and with five council members voting aye, the meeting was adjourned at 9:40p.m.
Jerri Senger
City Clerk
Scroll Down for Prior 2008 Minutes
July 7, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., July 7, 2008, with Mayor Greg Linton presiding and council members Jeff Holling, Jesse Winkel, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance: David Ahlvers, Murray McGee, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the June 2nd, 2008 meeting were reviewed. Jesse made a motion to approve the minutes, seconded by Jeff. Motion carried.
The claims on hand for the month of June 2008, amounting to $52,272.99 plus the outstanding Mid-Kansas Electric bill were reviewed. Jeff made a motion to approve all claims. Jesse seconded the motion. Motion carried.
Neighborhood Revitalization Program
Murray McGee gave the council an update on the Neighborhood Revitalization Tax Rebate Program. It is a ten-year program with city participation to be renewed in the program every two years. A public hearing and the passing of a resolution is required to renew into the program. Murray stated that Mitchell County has approved over seven million dollars worth of improvements in the program – just in the first two years. The changes in the program include an increase to $10,000.00 in increased property value and that construction must be completed within one year. Applications for the program can be picked up at the county clerk’s office. Dan made a motion to approve participation in the program for another two years and to hold the public hearing at the next council meeting. Carl seconded the motion, motion carried.
Audit Report
David Ahlvers went over the 2007 Audit Report. He suggested that the city purchase a computerized fund accounting program and have the employees review each others’ work for accuracy. David is starting to work on the 2009 budget and briefly discussed it, along with the transfers from fund to fund. He noted that the 2009 budget will be reviewed, approved, and filed with the county clerk in August. The 2008 audit and the 2010 budget proposals were reviewed. Clay made a motion to approve the 2010 budget and 2008 audit proposals, along with the 2007 Audit report. Dan seconded the motion, motion carried.
Fire Department
There was a brief discussion on how the fire department will purchase fuel and gas.
Baseball Field
Due to the tornado the baseball field has been without lights. The council discussed different options to replacing the poles and lights. Eldon presented the council with a list of what the ball club owns. The school district has agreed to donate $1,000.00 and the ball club will also donate $1,000.00 toward the project. Eldon stated that Steve Shaffer will donate some labor to help with the project. Carl made a motion to purchase 16 sport lighters and two poles, along with the donation of labor from Shaffer, the money donations from USD 272 and the ball clubs to complete the project. Jeff seconded the motion, motion carried.
Code Enforcement
Chris Wagner, Code Enforcement Officer, reported on current violations around town. He instructed the city crew to mow the Boeckman property.
Chris asked the council about contributing into his KPERS, the clerk will check into it.
Cell Phones
There was a discussion on Eldon and Luke’s personal cell phones and how they are used for city business. Carl made a motion to pay Eldon and Luke $20.00 per month for cell phone rent. Jesse seconded the motion, motion carried.
Sidewalk Reimbursement
The reimbursement rate for sidewalk replacement was discussed. Clay made a motion to approve ordinance #625 which amends the rate the city shall pay to $2.15 per square foot. Jeff seconded the motion, motion carried.
Postponed Business
Slowing the traffic on Nash Street, Jay Bingesser’s building, and business security deposits/landlord responsibility were all postponed until next month for consideration.
Storm Clean-up
Eldon informed the council that he visited with Gronewoller and if enough residents would sign up to get stumps removed they could get a reduced rate. He mentioned that the stumps would be removed in September or October and we would need to get a sign up list.
Greg is getting bids for stump removal at the cemetery and Eldon is getting bids for fence repair at the zoo and lagoons.
Building Permits
Jeff made a motion to approve building permit #08-13, a car port for John Heinen at 516 N. Vine, and #8-14 a deck for Dennis Shoemaker at 209 S. Marshall. Clay seconded the motion, motion carried.
Employee Report
Eldon reported that surge protectors are needed for the cameras. The council asked the clerk to invite Chad to the next meeting to discuss the cameras.
Eldon informed the council that they will be starting on streets and will be working from 6:30 am to 3:30 pm.
Clerks Report
The clerk informed the council that the city’s portion of KPERS contributions will be increasing as of January 1st 2009.
Jerri requested that the council okay the purchase of accounting software. The council asked her to check into the software mentioned by David Ahlvers.
Council Report
Carl mentioned the fireworks display at the lake that didn’t happen.
Clay mentioned that he witnessed a law enforcement vehicle speeding through town and slide sideways through an intersection. He expressed concern about the safety of residents, especially children, and he received a complaint from another resident of a similar incident.
Jesse informed the council that he will be moving out of town and is resigning as a council member; he will be turning in a written resignation.
With no other business Carl made a motion to adjourn the meeting. Jeff seconded the motion and with five council members voting aye, the meeting was adjourned at 8:53p.m.
Jerri Senger
City Clerk
Scroll Down for Prior 2008 Minutes
June 2, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., June 2, 2008, with Mayor Greg Linton presiding and council members Jeff Holling, Jesse Winkel, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance: Frank Gent, Creighton Remus, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the May 5th, 2008 meeting were reviewed. Jeff made a motion to approve the minutes, seconded by Dan. Motion carried.
The claims on hand for the month of May 2008, amounting to $46,314.53 plus the outstanding Mid-Kansas Electric bill were reviewed. Clay made a motion to approve all claims. Carl seconded the motion. Motion carried.
Mitchell County Sheriff Candidate
Frank Gent introduced himself and informed the council that he is a candidate for the position of Mitchell County Sheriff.
Road to New Wells
The council discussed the road to the new city wells. It gets in bad condition after a rain. Jeff made a motion to put $1,000.00 (maximum) of road rock on the road from the drive to the wells, to make them accessible at all times. Jesse seconded the motion. Motion carried.
Code Enforcement
Chris Wagner, Code Enforcement Officer, reported on last month’s violation letters. A discussion was held on the properties with a decision made for the city attorney to address one property by mail.
Building Permits
Dan made a motion to approve building permit #08-11, a deck for Mike Riley at 200 E. Kansas. Dan added approval, pending inspection and approval from Jesse, return of the application and payment for permit #08-12, a fence for Kim Nicholson at 340 N. Hobart. Jeff seconded the motion, the vote carried five ayes. It was noted that there have been no final decisions on Gary Doyle’s driveway permit.
Donations
Carl made a motion to donate $250.00, the same amount as last year, for the annual lake fireworks display. Dan seconded the motion, motion carried.
Clay made a motion to donate $25.00 for the annual fun day softball tournament. Motion seconded by Jesse and vote carried five ayes.
Farmway Co-op Water Line
There was a discussion on providing water to the new Coop building east of town. Eldon informed the council that it would take approximately 3,000 feet of 2” water line and water that far from town would not be drinkable. Jesse made a motion to approve the water meter at the pit (elbow) and the waterline to come off the existing line to the cemetery. Carl seconded the motion and the vote carried with Clay abstaining.
Housing Rehabilitation Grant
The council agreed to go ahead and re-apply for the CDBG Housing Rehabilitation Grant again this August.
May 29th Tornado
The mayor and council expressed their appreciation to the organizations and many volunteers that assisted with clean up after the May 29th Tornado. The City provided lunch on Friday for 140-150 volunteers. It was noted that the City of Beloit, the City of Cawker City, and the Mitchell County crews were instrumental in helping with large tree removal and the quick repair to the city’s electrical system. The mayor added that the Lions Club volunteered to clean up the cemetery and in a short amount of time the limbs and trees were picked up. Eldon stated that he had a meeting with insurance agent Sherri Linton on Tuesday morning. The council asked the clerk to put thank you notices in the area papers and on the cable channel. Mayor Linton and Council President Holling will be attending the next Beloit and Cawker City council meetings and council representation will be at the next county commissioner’s meeting to thank them for their assistance after the storm.
Employee Report
Eldon reported that there are two locations that are still without power, the school and Brinker’s big shed. He informed the council that the lights at the baseball field were lost.
Clerks Report
The clerk presented the council with paperwork on the FEMA money received for the December ice storm debris clean-up.
The clerk informed the council of the safety dividend received from EMC Insurance Companies.
The clerk informed the council that the pool will be having a night swim on Saturday, June 21st from 9:00 p.m. to 11:00 p.m..
Council Report
The council thanked the city crew for the great job they did with the storm clean up.
There was a brief discussion on the sale dates of fireworks. The council felt it best to keep the ordinance as written – fireworks sale only from July 1st through July 4th.
With no other business Carl made a motion to adjourn the meeting. Jesse seconded the motion and with five council members voting aye, the meeting was adjourned at 8:15p.m.
Jerri Senger, City Clerk
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May 5, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., May 5, 2008, with the mayor and all five council members present. Also in attendance: Jess Hoeme, Scott Davies, Jerry Clark, Chris Wagner, and employees Eldon Behymer, and Phyllis Weidenhaft.
Minutes & Claims
The minutes of the April 7th, 2008 meeting were reviewed. Jeff made a motion to approve the minutes. Carl seconded the motion, the vote carried.
The claims on hand for the month of April 2008, amounting to $48,244.04 plus the outstanding Mid-Kansas Electric bill were reviewed. Jesse made a motion to approve all claims. Clay seconded the motion and the vote carried.
County Attorney
County Attorney Jess Hoeme attended the meeting to update the mayor and council on recent occurrences and offered help on any problems. The surveillance cameras have been helpful in solving two cases with a third case pending. The mayor and council appreciated knowing the cameras are serving their purpose. The mayor thanked the county attorney for attending the meeting.
Tornado Sirens
The mayor welcomed Scott Davies, County Emergency Director. The storm from the night of April 24th was discussed. The reason the sirens were not activated was because the storm spotters that were out did not see any rotation. The sirens will be activated only when the trained storm spotters, emergency personnel, law officers, or trained weather people notify the dispatcher who is on 24-hour duty. The tornado north of Beloit was not spotted. When a storm alert is given the Emergency Management Director notifies his spotters and knows their positions. If rotation in the clouds is confirmed, the dispatcher will immediately activate the siren. There will not be any all clear siren activated.
Code Enforcement
Chris Wagner, Code Enforcement Officer, reported on his visiting with different people on things needing cleaned up and yards mowed. It was agreed to notify them and give them two weeks, then if no improvement in that time to start legal procedures.
The council reviewed Resolution #08-3 determining a nuisance of an abandoned vehicle on Eberle Street. Jeff made a motion to approve the resolution as written, Jesse seconded the motion and the vote carried.
KMEA Board of Directors
Greg appointed three people to represent Glen Elder as KMEA Board of Directors. Jerri Senger and Luke Thompson were appointed with Jeff Holling as an alternate. The KMEA Board of Directors meeting is Thursday, May 15th at 4:00 p.m. in Wichita.
Annual Appointments
Mayor Linton then made the following annual appointments:
Council President: Jeff Holling
Municipal Judge: Bonnie Wilson
City Attorney: Larry Uri
City Official Paper: Cawker City Ledger
Financial Institution: Central National Bank
City Clerk: Jerri Senger
Water/Sewer/Supt: Eldon Behymer
Park/Cemetery Supt: James R. Tietjens
City Maintenance: Luke Thompson
City Treasurer: Linda Mick
Fire Chief: Jerry Clark
Assistant Fire Chief: Garry Clark
Insurance Agency: Brooke Insurance
Light Committee: Ch: Clay Henningsen, Carl Fitzgerald, Jeff Holling
Water/Swim Pool Committee:
Ch: Carl Fitzgerald, Dan Winkel, Clay Henningsen
Street/Alley/Sidewalk Committee:
Ch: Dan Winkel, Jesse Winkel, Jeff Holling
Park/Building Permit Committee:
Ch: Jesse Winkel, Dan Winkel, Carl Fitzgerald
Cemetery Committee: Ch: Jeff Holling, Clay Henningsen, Jesse Winkel
Budget Committee: Ch: Greg Linton and all Council Members
City Council Meetings:
1st Monday night each month at 7:00 p.m., unless a Holiday, then will be held the following night.
Authorize Clerk to pay payroll 1st of each Month.
Authorize City Clerk to pay bills prior to meeting night to avoid paying penalties.
Jeff made a motion to approve the mayor’s appointments, with a second from Dan – motion carried.
Building Permits
Jeff made a motion to approve building permits: #08-7 a patio for Joe Senger at 108 N. Hobart, #08-8 enlarging driveway for Jesse Matlock at 217 N. Center, #08-9 a storage shed for the Friends Church at 104 W. Second, and #08-10 a fence for Joe Kresin at 212 S. Vallette. Jeff added approval, pending inspection from Jesse, for permit #08-6 driveway improvements for Gary Doyle at 333 N. Hobart. Dan seconded the motion and the vote carried.
Clerks Report
The Kresin Fireworks license was discussed. Jeff made a motion to approve the license and Clay seconded the motion, the motion carried.
Council Report
The rural fire truck in the city building was discussed. Jesse will bring it up at the next rural fire meeting and see what the plans are.
The cemetery road was discussed. Everyone agreed that it needs rock or improvements done to the bad spots.
The closing of Long Riders was briefly discussed.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 8:20p.m.
Phyllis Weidenhaft
Assistant City Clerk
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April 7, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., April 7, 2008, with mayor Greg Linton presiding and council members Jeff Holling, Jesse Winkel, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance: Mary Jo Gruwell, Chris Wagner, Eldon Behymer, and Jerri Senger. James Lambert arrived at 7:35 p.m.
Minutes & Claims
The minutes of the March 3rd, 2008 meeting were reviewed. Jeff made a motion to approve the minutes. Dan seconded the motion and the vote carried five ayes.
The claims on hand for the month of March 2008, amounting to $35,094.97 plus the outstanding Prairie Land Electric Cooperative bill were reviewed. Clay made a motion to approve all claims. Jesse seconded the motion and the vote carried five ayes.
Swimming Pool
Mary Jo informed the council that Felisha Wise will be giving Red Cross Lessons the last two weeks in June. She stated that they will not have lap swims this year, but will be adding another night swim - a total of two for the season. Mary requested the council again purchase one suit and one cover-up per guard as in the past. The council agreed to the purchases. There was a brief discussion on the new pool hours - open from 1:00 p.m. to 7:00 p.m. daily. Admission rates were discussed, the council agreed to keep all the same as last year. The council thanked Mary Jo for doing a good job last year.
Code Enforcement
Chris Wagner, Code Enforcement Officer, informed the council that he will be sending a letter to Mr. Foster on his property clean up, he will be following due process to remove an abandoned vehicle on Eberle Street, and will continue to visit with Mr. Hiserote. Chris briefly mentioned the regulations on tall grass and weeds and the procedures that will need to be followed.
Humane Society
Mayor Linton informed all present that Trudy Collins contacted him about Beloit’s new Humane Society. He mentioned that someone had called the new organization about two dogs running at large in town, they came over and picked up the dogs. He said that animal owners have 72 hours to claim their animals at the Humane Society. The council felt this would be a positive solution for dogs and cats running around town.
Summer Help
The council review the applications received for the summer help positions. Dan made a motion to hire Josh Hofflinger, Tanner Weidenhaft, and Vincent Kresin as summer help. Jeff seconded the motion and the vote carried five ayes.
Employee Health Insurance
The council reviewed both proposals for employee health insurance from Blue Cross and Blue Shield of Kansas. After a brief discussion, Clay made a motion to approve the proposal with the $500.00 deductible. Jesse seconded the motion and the vote carried five ayes.
Street Chat & Old Fire Truck
Eldon presented the council with some figures on the cost of quartzite street chat. There was some discussion on the dust from last year’s yellow rock. Eldon informed the council that we still have 150 tons of the yellow rock and it will be utilized in the low traffic areas.
There was a brief discussion on selling the old fire truck. The clerk was asked to put an ad on the local cable channel and it will be put on EBay in the next couple of weeks.
Building Permits
Dan made a motion to approve building permit #08-3 a new fence for Shawn Herndon at 340 N. Nash, and #08-5 a house addition for Klinton Miller at 300 E. Allen. Carl seconded the motion and the vote carried five ayes.
Gas Franchise Agreement
James Lambert, Kansas Gas Service, presented the council with a renewal ordinance of the natural gas franchise agreement. Jeff made a motion to approve ordinance #623 renewing the Kansas Gas Service franchise agreement. Dan seconded the motion, the vote carried five ayes and the ordinance was signed.
Employee Report
Eldon informed the council that scrap iron was sold and with that money he asked to purchase a jumping jack tamper that will be used to fix pot holes. He said that used tampers cost around $1,400.00. Jesse made a motion to allow Eldon to purchase a used jumping jack tamper for the discussed price. Carl seconded the motion and the vote carried five ayes.
Clerks Report
Jerri Senger, City Clerk, informed the council that Sandy Housh Director at the ABC Learning Center contacted her about blocking off the street on the east side of the square on Sunday, May 4th from 2:00 to 4:00 p.m. for a Walk-a-Thon fundraiser. The council gave their okay.
Council Report
Dan informed the council that Long Riders is looking for a cooler. The council discussed selling the old cooler from the grocery store at a minimal fee. Eldon will check into the condition of the cooler.
Greg updated the council on an existing delinquent account. The council asked to have a letter written on their behalf if the situation is not resolved by next week.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 7:50p.m.
Jerri Senger
City Clerk
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March 3, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., March 3, 2008, with mayor Greg Linton presiding and council members Jeff Holling,
Jesse Winkel, Clay Henningsen, and Dan Winkel present. Also in attendance: Chris Wagner, Eldon Behymer, and Jerri Senger. Carl Fitzgerald arrived at 7:25 p.m.
Minutes & Claims
The minutes of the February 4th, 2008 meeting were reviewed. Jeff made a motion to approve the minutes. Jesse seconded the motion and the vote carried four ayes.
The claims on hand for the month of February 2008, amounting to $68,748.56 plus the outstanding Prairie Land Electric Cooperative bill and the transfer of $50,000.00 from the Light Fund to the General Fund were reviewed. Jesse made a motion to approve all claims. Clay seconded the motion and the vote carried four ayes.
Code Enforcement
Chris Wagner, Code Enforcement Officer, informed the council that he visited with a resident on South College and gave him 30 days to make improvements to his property. Wagner will also be visiting with residents at a few other locations.
KMEA Membership
Dan made a motion to approve Ordinance #624 consenting to the membership of the city in the Kansas Municipal Energy Agency, also Resolution 08#2 approving an amendment which adds the city to the Kansas Municipal Energy Agency membership. Jesse seconded the motion and the vote carried four ayes.
Summer Help
Eldon Behymer, City Supervisor, asked the council to hire three summer helpers as there is more street work to be done this year. The council asked to have an ad put in the local paper and on the cable channel and will accept applications until the next council meeting, April 7th. It was noted that summer help needs to be at least 16 years of age.
Pawnee Building
Eldon informed the council that Pawnee Mental Health has requested the city purchase a screen door for the back door, he priced one at $350.00. The council approved the screen door.
Fair Housing Proclamation
Dan made a motion to proclaim the month of April as fair housing month. Jeff seconded the motion and the vote carried four ayes.
Housing Board Members
Clay made a motion to reappoint Elizabeth Noller to a four-year term and Beth Holling to a one-year term on the Glen Haven Housing Board, with their terms to become effective April 1st. Jesse seconded the motion and the vote carried four ayes.
Employee Report
Eldon informed the council that the 2000 street sweeper was purchased, it’s here, and it works well. (Carl Fitzgerald arrived at the meeting.) Eldon mentioned that they do plan to sweep the street more often now.
Eldon explained the water drainage problem at the corner of College and Kansas. He stated that a new culvert would cost $530.00. After some discussion the council gave him the okay to put in a new culvert. It was mentioned that Luke and Jim will be attending a road maintenance workshop in Salina on March 13th.
Eldon asked about selling the old street sweeper. Jeff made a motion to allow Dan Winkel to negotiate with a potential purchaser on the old sweeper and to sell the sweeper upon his approval. Clay seconded the motion and the vote carried five ayes.
Eldon mentioned that he is looking for a small (100 gallon) oiler that they could use to patch smaller areas on the streets. He also informed the council that West Plains will be here this week to anchor the poles behind the Cunningham building.
Eldon stated that they will be trimming trees next week and the city crew would pick up limbs that are put out by the curb. The clerk was asked to put this notice on the cable channel.
Greg informed the council that he and Eldon met with County Emergency Director, Scott Davies, and Eldon will be filling out paperwork to get reimbursed by FEMA for the December ice storm cleanup.
Clerks Report
Jerri Senger, City Clerk, asked for permission to attend the annual court clerk’s conference to be held in Hutchinson on April 4th. Carl made a motion to allow her to attend the conference. Jesse seconded the motion and the vote carried five ayes.
The request for a donation to the Lakeside After-Prom Party was discussed. Dan made a motion to give the same amount as last year, $100.00. Clay seconded the motion and the vote carried five ayes.
Council Report
The council discussed their concern about a delinquent account. Greg will visit with the individual.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 7:55p.m.
Jerri Senger, City Clerk
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February 4, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., February 4, 2008, with mayor Greg Linton presiding and council members Jeff Holling, Jesse Winkel, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance: Jerry Clark, Chris Wagner, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the January 7th, 2008 meeting were reviewed. Clay made a motion to approve the minutes. Jeff seconded the motion and the vote carried five ayes.
The claims on hand for the month of January 2008, amounting to $37,920.13 plus the outstanding Prairie Land Electric Cooperative bill were reviewed. Jeff made a motion to approve all claims. Jesse seconded the motion and the vote carried five ayes.
Fire Department
Jerry Clark, Fire Chief, presented the council with a list of supplies along with costs that they wish to purchase for the fire department. The council reiterated that he is allowed to spend a total of $10,000.00 this year, his budget plus the extra $2,000.00 approved last month. He was asked to keep track of his spending.
Code Enforcement
Chris Wagner, Code Enforcement Officer, informed the council that he visited with the business owners about vehicles parked around the square. The council was pleased with the improvement and made the decision to not install signs until necessary in the future. He mentioned a few other violations.
Building Permits
Dan made a motion to approve building permit #08-1 for Steve Schmidt to move in a trailer house at 204 N. Nash, with the stipulation that the trailer be properly skirted and that all other city codes be followed. Carl seconded the motion. The vote carried four ayes and one nay, motion carried. Clay made a motion to approve building permit #08-2 for Richard Fox to build a car port over his camper at 105 S. College. Jeff seconded the motion and the vote carried five ayes.
Pick-up Repair
Eldon informed the council that the transmission is going out on the 10-year old blue pick-up; he noted that it has 34,000 miles on it. He has done some checking and for $2,000.00 the transmission can be repaired by Lakeside Service, or we could purchase a different pick-up for around $17,000.00. Eldon mentioned that he would prefer to repair the pick-up and save some money to purchase a different street sweeper. Jeff made a motion to put in the new transmission, seconded by Jesse. Motion carried with five ayes.
ACH Fees
A discussion was held on keeping the rate at $1.10 a month for people having their utility bills paid directly from their bank accounts. The council decided to keep the fee for this service.
Gas Franchise Ordinance
The council reviewed the letter from Kansas Gas Service regarding the renewal of the natural gas franchise fees paid to the city. Clay made a motion to approve the gas franchise ordinance upon the approval of the city attorney. Jesse seconded the motion and the vote carried five ayes.
Employee Report
Eldon presented the council with a letter from Prairie Land Electric Cooperative of estimates for labor and material to replace poles around the city. He mentioned that Prairie Land can replace the poles without turning off the electricity to residents. Eldon prioritized the seven locations on the list that he would like to have done over the next five years. The estimated cost per year is $4,451.00. He asked the council to approve the anchoring of the two poles behind the Cunningham building, because of their condition. Jeff made a motion to keep the plan in mind for the future, but to take care of the anchoring of the poles behind the Cunningham building at the present time. Carl seconded the motion and the vote carried five ayes.
Eldon informed the council there are three poles at the elevator that need to be moved to the north side of Railroad Street. The city crew will be doing the work.
Eldon mentioned that he is working with the Bureau of Reclamation and Prairie Land Electric on the agreement for the line that goes south to the flood gates.
There was a discussion about the recent theft of the car trailer. The council told Eldon to find out if there were damages done to the trailer. Jeff will visit with Jess Hoeme about the procedure to return the trailer.
Clerks Report
Jerri presented the council with financial reports for 2007. She informed the council that the annual pet clinic has been set for Saturday, March 29th to be held at the fire station. The Thank You card was signed by the mayor and council for the City of Banning California for the fire truck. There was a brief discussion about the Historical Society’s request for a donation for the Farmer’s Memorial. Carl made a motion to donate $100.00 to the Historical Society, Dan seconded the motion, and the vote carried five ayes. Jerri informed the council of a delinquent account and a new account to be turned over to the state for collection.
Council Report
Greg mentioned that he visited with Greg German about the website fee increase to $30.00 per month. He also mentioned that Dan Moss requested that Main Street by their house be blocked off so their moving van can park on the street, since they are unable to get into their driveway.
With no other business Carl made a motion to adjourn the meeting. Dan seconded the motion and with five council members voting aye, the meeting was adjourned at 7:45p.m.
Jerri Senger
City Clerk
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January 7, 2008
The Glen Elder City Council met in regular session on Monday night at 7:00 p.m., January 7, 2008, with mayor Greg Linton presiding and council members Jesse Winkel, Carl Fitzgerald, Clay Henningsen, and Dan Winkel present. Also in attendance: Mary Jo Gruwell, Chad Carter, Pam Suter, Cody Thompson, Dan Geist, Jerry Clark, Garry Clark, Chris Wagner, Attorney Larry Uri, Eldon Behymer, and Jerri Senger.
Minutes & Claims
The minutes of the December 3rd, 2007 meeting were reviewed. Dan made a motion to approve the minutes. Jesse seconded the motion and the vote carried four ayes.
The claims on hand for the month of December 2007, amounting to $45,032.13 plus the outstanding Prairie Land Electric Cooperative bill and the transfer of $15,000.00 from the light to the general funds were reviewed. Jesse made a motion to approve all claims. Carl seconded the motion and the vote carried four ayes.
Swimming Pool
Pool Manager, Mary Jo Gruwell asked the council if they would pay for certification of new guards and re-certification for existing guards. Carl made a motion to pay for certification and re-certification of lifeguards. Clay seconded the motion and the vote carried four ayes.
Surveillance Cameras
There was a brief discussion on the surveillance cameras. Chad Carter showed the council an infrared light that he would also like to try at no charge to the city. He stated that these lights sell for $132.00. The council gave him the go-ahead to try out the light.
Methodist Church Signs
Dan Geist informed the council that the Methodist Church would like to put up hand-painted signs for Easter around the square. He asked for the council’s approval and mentioned that they would like to do this annually. He stated that the Church would put up the signs, take them down, and store them. Dan made a motion to approve the Methodist Church Easter signs to go up annually around the square. Jesse seconded the motion and the vote carried four ayes.
Fire Department
Jerry Clark, Fire Chief, asked if the fire department would be allowed more budget money to purchase the needed supplies for the department and the new fire truck. Jerry mentioned that they want to improve their ISO rating. Garry Clark presented the council with a list of supplies needed. He stated that they would like to increase their budget for the next three years and spread out the purchases of new supplies. New fans, hose, fittings, tire chains, truck lettering and a thermal imaging camera were a few of the items mentioned that they want to purchase. After some discussion the council allowed them to spend $2,000.00 over their current budget for this year.
Garry was asked to check into the title for the truck and there was some discussion on sending a thank you to Banning California for the truck. The clerk was asked to get a card for the council to sign.
Code Enforcement
Chris Wagner, Code Enforcement Officer, listed a few properties that he is keeping an eye on. He plans to visit with those property owners. The council discussed vehicles that are parked around the square for long periods of time. The attorney mentioned that signs could be put up and enforced. The council asked Chris to visit with business owners and the matter to be put on the agenda next month.
City Codes and Executive Session
There was a general discussion on land use regulations and the current ordinance codes with the attorney.
At 8:20 pm Clay made a motion to go into executive session to discuss attorney-client information for no more than 15 minutes with the council, mayor, attorney and Eldon present. Jesse seconded the motion and the vote carried four ayes.
At 8:30 pm Greg reopened the regular meeting with no decisions being made in executive session.
Carl made a motion to enter into the minutes that an act of vandalism in the city park was detected by surveillance cameras. It is to be reported to the Mitchell County Sheriff’s Department. Clay seconded the motion and the vote carried four ayes.
KDHE Well Loan
The council reviewed amendment #1 to the KDHE loan agreement, decreasing the amount of the loan from $165,000.00 to $139,896.34 for the new wells. Clay made a motion to approve amendment #1 to the loan, Dan seconded the motion and the vote carried four ayes.
Water Emergency Plan
The council reviewed the updated water emergency plan for the city. Jesse made a motion to approve the water emergency plan as written. Dan seconded the motion and the vote carried four ayes.
Ordinance #622 & Resolution #08-1
Clay made a motion to approve Ordinance #622 revising the salaries of officers and employees as set at the December meeting. Seconded by Jesse, motion carried.
Carl made a motion to approve Resolution #08-1, waiving the GAAP for the year ending December 31, 2008. Seconded by Clay, motion carried.
KMEA Membership
There was a brief discussion on becoming a member of Kansas Municipal Energy Agency. Dan made a motion to join KMEA, seconded by Jesse. Vote carried four ayes.
Mileage Reimbursement
Carl made a motion to start paying the same rate as the state of Kansas for private vehicle mileage reimbursement. Clay seconded the motion and the vote carried four ayes.
Historical Society Farmer’s Memorial
There was a brief discussion about the letter received from the Historical Society on the Farmer’s Memorial. The matter was tabled until next month.
Website
The council discussed the work Greg German is doing on the website. Mayor Linton will contact Greg about increasing his annual fee for the website.
CDBG Housing Grant
Greg read the letter we received concerning the housing grant through the Kansas Small Cities Community Development Block Grant Program. Unfortunately we were unsuccessful and our application will not be funded. The letter thanks us for our interest and encourages us to apply for the 2009 program year.
Employee Report
Eldon and the council discussed the 1960 International fire truck. It was decided to put the truck for sale on EBay.
Eldon informed the council that Luke will be attending a small water systems workshop in Salina on January 8th.
Clerks Report
Jerri read thank you notes from Linda Mick, Phyllis and herself for receiving Christmas Bonuses. She also read a note of thanks for the Christmas lights from Ollivia Neifert.
Council Report
Dan mentioned a surplus gravel truck for sale and there was a brief discussion on trucks and equipment.
Greg reported on the Library fundraiser for the new public access computer. Mark & Cheryl Marzolf’s donation helped them meet their needed goal.
A brief discussion was held on the new wells and the electricity that it takes for their operation.
With no other business Carl made a motion to adjourn the meeting. Clay seconded the motion and with four council members voting aye, the meeting was adjourned at 9:13p.m.
(These are unofficial minutes, until approved at the next council meeting!)
Jerri Senger
City Clerk
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